Ben Fuentes Email & Phone Number

Midtown Manhattan

Responsible for the overall condition of the office, keeping work areas, conference rooms and break rooms organized and stocked, while providing general support for an office with over 450 employees.Manage the reception desk, greet visitors, answer the phone and accept packages and mail.Liaison to Property Management, vendors and other Protiviti and Robert Half offices.Perform intermediate-level maintenance on copiers, printers, A/V equipment and coffee machines, consulting with IT Department and vendors for more advanced repairs.Coordinate with HR in activating/deactivating employees by managing office badges, laptops and lockers.Implemented recycling program mandated by NYC.Train, supervise, and mentor high school intern from Boy Hope Girls Hope program.Updated Salesforce database for the Marketing Team.Conducted expense audits for the Finance Team.CPR and AED Certified.

Oversaw office administration for legal office with 45 attorneys and staff. Supervised Office Services Clerk. Maintained inventory and ordered supplies. Reviewed and coded invoices for accounting. Managed mailroom and copy center. Arranged conference rooms for meetings. Scanned, printed, and bound documents. Prepared CDs and DVDs for business use. Worked closely with IT and facilities management.Lowered costs by performing equipment and computer services, reducing calls to vendors.Improved efficiency by spearheading the utilization of electronic document management.Enhanced productivity by training secretaries and paralegals on MS Office software.Effectively coordinated transition of 16 employees from Thacher Proffitt & Wood, and transfer of 20 attorneys and staff from New York to White Plains office.Prepared work areas for new hires, distributing access codes, and issuing computer equipment and user names.Organized Fire Safety Team and arranged CPR and AED training and certifications.Created and updated office-specific information for Intranet.

Directed office operations, including supply ordering, service and repairs management, and special event coordination. Performed computer and equipment troubleshooting. Maintained petty cash account. Oversaw emergency equipment and evacuation planning. Also updated Disaster Recovery plan.Actively involved in office renovation and move in 2006. Worked with architects, vendors, trades, and construction company. Managed furniture and equipment moves. Played key role in closing of office in 2008. Coordinated with IT and HR, terminated contracts with vendors, and prepared computer and equipment inventories.

Directed AP/AR, reconciliation, financial reporting, GL, and other financial functions for multi-million dollar children's entertainment company with offices in New York and Canada, and agents in US and Brazil. Supervised 1 administrative assistant. Recorded all incomes and prepared reports. Managed royalties.Improved financial accuracy by implementing standardized AP/AR filing systems.Enhanced GL records keeping by improving identification of income and expense items.Developed custom spreadsheets for legal department to help collect and distribute royalties.Worked directly with CFO and Controller on budgets and financial reporting.Provided support to Marketing Dept. for special events and promotional projects.Supported divestiture of company by organizing financial records, assisting with liquidation of assets, terminating leases, and dismantling office.