Gabrielle Munoz Email & Phone Number

Arlington, Virginia, Us

Arlington, Virginia, Us

• Liaison between onsite communities and overhead departments, including but not limited to creation & distribution of departmental communications, meeting management, and property reports. • Coordinator for Associate Resource Group (ARG), PAC (Parents & Caregivers of AvalonBay) and LEAD (LatinX Employees of AvalonBay for Diversity). Successfully created meaningful marketing & communication content to drive participation & membership. Provide ideas for yearly events, assist company-wide webinars, and zooms as needed.• Plan, organize, and successfully execute multiple events ranging from 10 – 400 associates. Organize all event logistics such as catering, transportation, parking, prizes, gifts, and other important items.• Communicate with stakeholders regarding project timelines and budgetary due dates. Monitor event budget, vendor contract management, and accounts payable. • Manage travel arrangements including flight, lodging,transportation, meeting logistics including tour routes, & schedules.• Manage executive team’s calendar, meeting schedules, and day today agenda.• Participate in executive team meetings, track meeting minutes,action items, and deliverable schedules.• Support HR Manager with discretion regarding confidential associate information. • Manage all residential office correspondence including mail, emails, phone calls, and package deliveries.• Manage executive tours, including production of PowerPointpresentations, agendas, handouts, tour itinerary, meals, guest lists,and space planning.• Process expense reports, bonuses, orders, and invoice payments.• Board Member of the AvalonBay Philanthropy team. Successfully lead over 5-10 volunteer events for the NorCal region in 2022. Received the Sprit of Caring Award in 2021. Created a region-wide volunteer initiative called “Vollapalooza,” with discussion to become common practice company-wide.

Arlington, Virginia, Us

Support the entire West Coast Asset Management team with high level administrative duties including accounting support of all projects for every region. Contributing member for Associate Resource Groups, develop and implement new processes and procedures to streamline work across various departments, create knowledge databases, and develop departmental SharePoint sites. Efficiently train associates and vendors on project management software. San Jose Office Manager for the corporate office. Implement & develop COVID-19 safe office procedures, facilities management, and event coordinating.

Arlington, Virginia, Us

Manage Santana Row office with respect to kitchen cleanliness, facilities management, collaboration with landlord, accounts payable/receivable, mail sorting and package intake, emergency response, and implement COVID-19 safe policies and procedures for return to office.

Arlington, Virginia, Us

Provide high level executive support across the West Coast Asset Management & Redevelopment (AM&R) teams, ranging from Associate to Sr. Vice President of each department.  Primary liaison between executive team and internal and external partners. Manage communication with contractors, legal, corporate accounting staff, investment teams, construction companies, and design teams.  Manage division’s expense budget of $2M. Manage accounts payables/receivables, processes invoices, and develops expense reports and pricing analysis spreadsheets.  Manage complex travel arrangements including flight, lodging, transportation, and full meeting logistics.  Manage executive team’s calendar, meeting schedules, and day to day agenda.  Develop and manage marketing for AM&R and Women’s Leadership Network within AvalonBay, including but not limited to webpage edits, marketing emails, and event planning.  Participate in executive team meetings, tracks meeting minutes, action items, and deliverables schedules. Communicates decisions to internal and external teams.  Prepare and distribute materials for project approval to the executive management team and Board of Directors.  Manage all office correspondence including mail, emails, phone calls, and deliveries.  Maintain all AM&R management files for the entire West Coast for approximately 30-60 projects at one time.  Manage executive tours, including production of PowerPoint presentations, agendas, handouts, tour itinerary, meals, guest lists, and space planning.  Manage contractor’s lifecycle from bid process, contracting legal review, insurance, and payments.  Develop and enforces Covid-19 safety requirements in accordance with CA State laws and regulations.

Arlington, Virginia, Us

Administrative Assistant for the West Coast Asset Management & Redevelopment team at the San Jose regional office. Directly report to seven managers ranging from Associate to Sr. Vice President with wide range of high level administrative and project support tasks. Manage correspondence, various reports from different real estate databases & in-house programs along with meeting minutes and memos. Create and maintain databases and spreadsheet files, prepare departmental reports by collecting information and presenting in an organized manner, and prepare pricing analysis. Organized PowerPoint presentations for executive tours, create and execute itineraries. Prepare consultant contract agreements and change orders, contract management and legal wording negotiations, processing insurancepaperwork and related items, process invoices up to and excess of $2,000,000 for approximately 30 to 40 projects. Accounts Payable/Receivable. Prepare and distribute materials for project approval to the executive management team and Board of Directors. Establish and maintain long lasting relationships with all vendors and consultants. Assist and train consultants and vendors on accounting software.Liaison to accounting, legal, and risk department. Assist the Office Manager with events and activities for the San Jose office.

Arlington, Virginia, Us

Provide excellent customer service to all residents and future residents. Maintain occupancy goals as defined by the operating budget and management plan, by successfully leasing apartments, qualifying potential residents, verifying applications, performing credit investigations, and creating all associated documentation accompanying the rental agreements in a timely manner and accurate fashion. Acquaint the new residents with leasing documentation, the property rules, the policies, which affect the residents, apartment functions and emergency procedures, to ensure resident satisfaction on move-in, transfer, renewals, and move out. Assist with inspections of apartments. Distribute and assist with Notices of Non-Payment and Eviction Process.

San Mateo, Ca, Us

San José, Ca, Us