Gail Atherton Email & Phone Number

San Diego, California

La Jolla, Ca

• Managed full-time faculty evaluation cycles for reappointment, promotion, merit, and sabbatical leave requests. Includes determining eligibility, establishing deadlines and time frames, calculating compensation increases, and preparing faculty contracts and contract amendments. • Conducted workshops on submission procedures for faculty evaluations.• Collaborated with faculty, schools, and other internal units to investigate and resolve faculty concerns, requiring attentive interpersonal and social skills to work cooperatively and discreetly with diverse professionals from a wide variety of disciplines.• Advised Provost and senior leadership with regard to university and faculty policies.• Designed and tested electronic forms to streamline internal processes; worked with software programmers to troubleshoot identified bugs and devise modifications to correct issues.• Oversaw main stage production and camera shots for university's commencement ceremonies; served as liaison between University leadership and production vendor on main stage set-up and ceremony sequence to ensure smooth, successful ceremonies.• Mentored school administrative assistants, providing training and guidance on university procedures and best practices.

La Jolla, Ca

• Manage the daily administration of the Office of the Provost to ensure efficient and productive operations. • Provide high-level administrative support to the Provost, including scheduling and calendar maintenance; composing first drafts of letters, correspondence, and memoranda; and establishing a logically categorized filing system.• Process reimbursement expenses for 350+ academic faculty and school deans. • Monitor expenditures within university academic units, including those for the Provost’s office and faculty governing bodies (Faculty Senate, Council of Chairs, Graduate and Undergraduate Councils) to assure adherence to allocated budget.• Coordinate internal recognition program for faculty scholarship and research.• Serve as the university’s point-of-contact with external search firms for various academic executive searches (school deans, registrar, executive directors).• Chair interview panels for administrative assistant searches.

San Diego, Ca

· Provide executive support to the President/CFO; additional administrative support to the company COO, CEO/Chairman, Corporate Quality Assurance Nurse, facility Executive Directors and various Project Managers· Manage calendars and scheduling for company officers using Microsoft Outlook· Coordinate travel plans for company staff including flight itineraries, rental cars, and hotel accommodations· Produce weekly reports detailing budgeted wage expenses at each of nine different health care facilities· Process invoices and reconcile statements for all city, county and state operational licenses and permits· Collate documents and supporting materials for state and federal licensing applications· Modernize and redesign outdated office manuals (job descriptions, performance review, orientation checklist) and implement company-wide· Plan and coordinate company social events (holiday parties, summer outings)· Respond to rental property inquiries; accept monthly rental payments; schedule appointments with appropriate service personnel and contractors to address unexpected maintenance issues· Collect nursing data for monthly quality assurance reports and distribute summary to chief nursing personnel and facility executive directors

Shimizu-Shi, Shizuoka-Ken, Japan

· Created and implemented innovative and engaging lesson plans for 200+ English language students each week, emphasizing American culture and holidays · Performed all student evaluations and assessments · Coached ESL students one-on-one for English Speech contests, 9 of 12 students winning awards and prizes of distinction; included two trips to the annual nationwide competition in Tokyo · Produced and delivered workshops on academic assessment and evaluation methods to over 50 English Language teaching professionals · Supervised and directed after school English Club meetings three days per week throughout the school year

Davis, Ca

· Conducted extensive data analysis and used pivot tables in Microsoft Excel for large- scale reports and projects· Accompanied company president to statewide and national conferences and assisted with delivering PowerPoint presentations· Prepared detailed reports for County, State, and Federal agencies with data displayed in table and graphic formats· Anticipated needed project resources and procured all vital supplies and equipment · Transcribed written texts onto audio tapes for the visually impaired· Developed easy-to-use data collection forms for client use· Personally requested by clients to assist in meeting deadlines for critical projects

Davis, Ca

· Designed informative portfolios for new and prospective clients · Utilized mail merge to produce materials for large-scale mailing projects · Matched international students with local host families of similar interests · Produced and distributed quarterly newsletter · Guided international students around town and introduced to essential neighborhood areas (grocery stores, bus stops, shopping centers)

Master Of Arts (M.A.)

Bachelor Of Science