Gail Grayson Email & Phone Number

Hoffman Estates, Illinois, United States

Entered and posted third party invoices into SAP; using various SAP T-Codes. Reconciled GR/IR. Handled P-Card and Navan transactions for company. Processed payment runs weekly and issued wire payments. Communicated with outside vendors regarding issues with past due payments or other payable issues.

Hoffman Estates, Illinois, United States

Contract position at Bystronic Inc in Hoffman Estates, IL. Entered and posted third party invoices into SAP; using various SAP T-Codes. Reconciled GR/IR. Handled P-Card and Navan transactions for company. Processed payment runs weekly and issued wire payments. Communicated with outside vendors regarding issues with past due payments or other payable issues.

Westmont, Illinois, United States

In my current role, I manage and monitor A/P, which includes email exchanges with vendors, check distribution, and statement reconciliation. To control all vendor "fires", I serve as the Corporate Shared Services Manager's right hand person. I take the lead on a variety of unique initiatives with the goal of enhancing business performance and development.-Optimized reconciling and processing methods for payment for 20 Crash Champions locations , paid vendors or locations quickly and in a timely manner.

Oak Brook, Illinois

Molex, LLC, Lisle, ILIn my former role as a Consultant for my clients, to address issues with vendors, I analyzed invoices and purchase orders in SAP, looked into and resolved irregularities, and posted bills for payment. I communicated with employees and vendors that needed urgent invoices paid or vendors on credit hold. I oversaw the A/P support help desk phone line by addressing vendor inquiries and resolving payment issues. I was in charge of the payment and invoice reversal logs, and I reversed any bills that needed to be paid again because of prior issues. I acted as the point of contact for the Vendor Management Team, Ariba Vendor Management, and the Procurement Card Program. -Redirected to department in charge of generating, adding, and verifying suppliers in the Vendor Maintenance Department Bank of America, Chicago, ILFor Bank of America, I led a team of 12 processors who entered data and compared this data to customers bank statements for Bank of America-Accomplished successful bank reconciliations in a timely manner in order for my team to get cash rewards and complete projectA. Finkl & Sons, Chicago, ILFor this client, I led two A/P clerks , oversaw daily operations of the division, conducted weekly check runs, and posted invoices for both goods receipt and non-goods receipts into SAP. -Ideated and employed a new process to separate emails containing products receipts invoices from other communications, and attached invoices to SAP documents rather than being kept in Excel-Designed and leveraged framework wherein each ACH/wire vendor would receive an email from us stating which bills were being paid, as opposed to vendor emailing us to inquire about payments

Deerfield, Illinois, United States

During this role, I oversaw a full-cycle, high-volume accounts payable project that processed 150 invoices per day in SAP while also using Image Now and SAP to certify the receipt of items. I checked incoming invoices for quick payment and returned them to the verifier if the information wasn't accurate. I managed all of the suppliers in my portfolio, and acted as the client's point person for any irregularities. -Completed daily volume of work ahead of schedule and took on other tasks

North Chicago, Illinois, United States

During this experience, I used SAP to enter invoices for various Abbive units. Several SAP T-Codes were used to handle escalated client complaints from on-site , remote, and internal sources. I used SAP to complete a number of ad hoc reports and carry out various research tasks to assist in resolving invoice and purchase order issues. I accepted both manual and electronic invoices sent through the e-billing system. I resolved invoice errors, reconciled statements, and replied to vendor correspondence. In order to maintain effective use of new vendor accounts, and assure proper input of W8 and W9 data into SAP, I worked with the Vendor Master Department.-Alleviated workload of Legal Group for Abbvie's Senior Tech Accountant

Arlington Heights, Il

Willowbrook, Il

Oak Brook, Il

Managed day-to-day accounting and administrative operations for puzzle and novelty gift company. Supported President and managed relationships with customers and vendors. Maintained AP, maintained A/R, prepared general ledger entries and expense reports, performed account reconciliations, wire transfers, and accruals, and orchestrated month-end close. Monitored cash flow and tracked deposits received through Positive Pay system. Controlled inventory and office supplies, establishing reputation as “go-to” resource for software and equipment issues.-Processed average of 2K invoices per week, prepared 300 checks per week, and facilitated numerous operational improvements:-Reduced supply budget by 20% by analyzing and comparing prices, negotiating rates for bulk purchases, and controlling inventory usage, saving $44K and $13K in 2005 & 2006 -Collaborated with Customer Service Department streamlining workflow, minimizing paperwork, and automating marketing reports and freight tracking, reducing administrative expenses by $50K per year-Managed relationships with international vendors and authorized wire transfers for product purchases, enhancing importation of product to warehouse by 10%."Gail was extremely successful in developing and enhancing systems that brought efficiencies to the overall process. She was very adept at reconciling accounts and analyzing data for management review. Due to Gail’s organizational skills and enhancements to systems in the Accounts Payable area, my confidence level was very high and she made my job easier.” Thomas Galvan, CFO, Spilsbury Puzzle

Batavia, Il

Providing budget administration, financial analysis, and month-end closing tasks for leading international chemical companyWorking within Pricing Department responsible for preparing internal/external communications with customers regarding product pricing and quotes. Input information into SAP system and liaised with sales personnel, customer service associates, and other employees for pricing matters.Created templates increasing efficiency of quote development and designed workplace safety manual ensuring compliance with OSHA standards that was implemented company wide and boosted production and safety by 20%

Bloomingdale, Il

Led team of 5 processors within Returns Department of wholesale computer, software, and network equipment companySolely responsible for recruiting training, and coaching subordinates, monitoring performance and coordinating workflowDirected SAP data entry for Returns Department (Vendor Credit/Returns, Rebates, and Disputes)Processed credit memos, and served as primary point of contact for AP Department resolving complex issues by interfacing directly with vendors and processors and ensuring complete customer satisfaction.

Directed all A/P functions and supervised 8 employees as A/P Supervisor to non-profit company in Des Plaines. Conducted month-end and year-end closings; developed and implemented policies and procedures to improve efficiency and workflow. Interfaced with vendors and internal customers to address problems and questions. Recruited, trained and evaluated team members; developed and delivered off-site training as necessary. Supervised the handling of an average of 10,000 invoice per week, 4,000 checks per week