Gail Thalheimer Email and Phone Number

Provided a professional and helpful face and voice for the company as receptionist for a team of 45 employees. Greeted visitors, answered questions and referred appropriately. Used organizational skills to effectively manage a vast amount of details, documents, reports and records. Successfully undertook all manner of professional communications, including mail, email, fax, phone and face-to-face. Responsible for main phone line and front desk operations. Meeting, event and food coordination.

Senior Administrative Assistant to Vice President, DP&E and Director, R&D.Effectively supported the Vice President, Digital Printing & Enterprise and Director, Research & Development; his management team of six, and a department of 250 scientists, engineers, and technicians across multiple sites with a $56 million budget. Successfully interacted with all levels of management. Assisted Human Resources, IT, and the management team with new hire processes. Coordinated both departmental and company-wide event planning. Managed processes associated with the filing of patents, working with inventors and the patent legal department. Ordered equipment and supplies, placed purchase orders, and processed invoices.• Recognized for my abilities to problem solve, take action, be diplomatic and persevere in the face of obstacles.• Consistently received an Outstanding Performance rating on yearly evaluations.• Provided remote administrative services to off-site team of 60.• Discretely handled sensitive and confidential information and communications.• Coordinated complex domestic and international travel arrangements, prepared itineraries and processed expense reports.• Served as liaison for 200+ patent filings. Recognized by Kodak Patent Procurement staff for successful time and money saving efforts.• Successfully planned and implemented the first joint Research and Development Technology Summit with Rochester for a combined team of 100. Received superior reviews for this event.• Planned Annual Inventors’ Awards Luncheon for 80+, coordinating with the Engineers Club of Dayton and The Country Club of the North.• Managed logistic and integration responsibilities for traveling team of 16.• Maintained multiple calendars for leadership team, including scheduling meetings, conference calls, and communication sessions, working across geographic locations and time zones.

Administrative Assistant to Principal Scientist, Vice President Inkjet Operations, and team of 75 scientists, engineers, and technicians. Assisted in managing patent portfolio. Recorded minutes at leadership meetings. Planned department and company events. Ordered office equipment and supplies. Made travel arrangements. Coordinated meetings and managed multiple calendars. Compiled Manager’s Monthly Reports.• Designed and created welcome booklet for R&D new hires to streamline onboarding.• Created spreadsheets and edited presentations and reports.• Commended for performance on monthly tracking of patent attorney billings/payments.• Ensured inventors received patent award checks in a timely manner.• Coordinated company-wide United Way bake sales.• Recognized for flexibility and working with different teams/departments.• Received commendation for accurately communicating key information to R&D team.

Secretary to Director and four-member team.Provided administrative support to office team. Managed daily financial receipts and balances. Acted as an intermediary between Director/Staff and community. Coordinated class registrations via customized software. Maintained personal contact with the public and assisted with resolution of community complaints. Served as liaison with Advisory Board and other community committees. Prepared purchase orders and ordered office supplies.• Trained and managed two part-time secretarial support staff.• Conceptualized ideas for program development resulting in the creation of multiple community events such as Breakfast with Santa.