Gamze Tekelioglu Macit Email & Phone Number

Ankara, Turkey

•Scheduled internal and external meetings. Work closely with consultants, associates, and their teams to arrange client meetings whether in person or via video conferencing with multiple locations or time zones.•Direct contact for 2 consultants, to provide them with a steady workflow that made sense for each client they were serving.•Proactively manage consultant's calendar efficiently and taking initiative to get to know clients and team.•Worked directly with confidential client information to ensure the consultant and client were working on the same terms.•Scheduled team meetings for the entire duration of the study, typically on a weekly basis.•Submitted timesheets on a bi weekly basis and expense reports for the consultants.•Scheduled client conferences, including all details such as, supplies and material, presentations, and catering.•Planned and managed complex travel arrangements and itineraries, for very busy diaries with an awareness of impact on Partner priorities.•Produced and proof-read correspondence, documents, packs and presentations if and when required, frequently under tight time constraints.•Monitored emails and respond as appropriate when required.•Proactively screen and deal with calls and other correspondence, responsibly and professionally with an awareness of Partner priorities. •Effectively liaise with clients, teams and other contacts.•Work collaboratively with EAs in a team environment, providing back up cover for their Partners during holiday or sickness. •Administrative responsibilities including filing, maintenance of records, expenses and time sheets, CERs and invoicing, etc.•Supporting Corporate Events when required.•Providing administrative follow-up and assistance in practical implementation of policies developed by managers in charge to ensure the office is well organized at all times (clean desk, meeting rooms, etc.).

Ankara, Turkey

T. C. Ministry of Science, Industry and Technology - IPA Coordination and Implemantation Directorate, Directorate General for EU and Foreign Affairs, “Technical Assistance on Management Information System(MIS) for the implementation of Regional Competitiveness Operational Programme(RCOP)” EuropeAid/128614/D/SER/TR (28 months)• Supported for the set-up of the Project Office • Supported for the mobilization of the Key and Short-term Experts • Permit applications (work, VAT Exemption etc.)• Provided organizational support for Project Team. • Reported to Project Director and Project Team Leader • Controlled and carried all tasks given by the Project Team Leader• Preparation of documentary templates inline with the EU Visibility Guidelines• Preparation of Administrative Procedures• Monitoring Project's course in conformity with ToR• Coordination of Project Team with the Beneficiary, Contracting Authority and EU Delegation.• Coordination of Project Achievements, Outputs, Requirements with the Consortium Members.• Translation of the documents and reports, (Quality and Proof Check if the translation is carried by the Translation Office)• Organizational support for all Project Related Meetings, Trainings, Workshops, Studyvisits, dinners, events etc.• Organization, coordination and monitoring of Workshops and Training courses (including• Performance measurement and preparation of certification of attendees)• Support to international experts ( accommodation, transportation, flights etc.)• Financial Issues, budgeting, tracking expenses, petty cash, compiling all invoices, expenses inline with the company procedures. • Incidental Expenditure follow-ups• Project Closure• Submitting the Project Archive to Contracting Authority

Ankara, Turkey

T. C. Ministry of Forestry and Water Affairs - Directorate of General Water Management “National Water Information System (NHIS-USBS) Project Feasibility Study” (150 days)• Provided organizational support for Project Team. • Reported to Project Contractor and Project Team Leader • Updated the Project Calender & Schedule• Supported Project Experts in legislation research (Turkish, EU & US water legislations)• Visited the stakeholders of the project and fulfilled the technical questionnaire during the meetings• Journalised and recorded the minutes & questionnaire of the meetings held with Beneficiary & stakeholders along an application called Confluence (information management system)• Analysed the incoming and outcoming data information of the related departments of the Stakeholders • Supported the team in preparing the Current Situation Analysis and Business Processes• Organized the Project Workshop for more than 150 participants (including visibility materials, accommodations, transportation, social programme etc.) • Managed event budget, checked and approved event contract, booking management, organized registration procedures, followed up event payments and event reports, created event evaluation form, handled customer requirements. • Identified, negotiated and contracted subcontractor service providers, and provided day to day contacts with.

Ankara, Turkey

(Executive Dealer of Karl Storz GmbH)• Provided organizational support for Marketing & Sales Director. • Served as contact person for the suppliers of the Department. • Managed the payment of all department like department invoices, registration fees e.t.c. in accordance with finance policies, procedures and processes. • Prepared and managed annual company events; managed event budget, checked and approved event contract, booking management, organized registration procedures, arranged marketing materials and necessary devices, followed up event payments and event reports, created event evaluation form, handled customer requirements. • Managed the procurement of all administrative department needs cost-effectively in line with the company standards. • Followed up innovations and advise team members accordingly. • Maintained company documents for tenders related with rules and regulations of health sector. • Cooperated marketing & sales team for updating company website content. • Updated company agreements and protocols with business partners. • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. • Created weekly and monthly reports and presentations.

Ankara, Turkey

“Technical Assistance to improve the ICT system in the Turkish Statistical Institute (TURKSTAT) Contract Nr: DELTUR-2005-101-936” • Reported to Project Contractor and Project Team Leader • Controlled and carried all tasks given by the Project Team Leader. • Co-ordinated, organized and supervised the facilities activities of Turkey Organization to support the core business of the organization. • Replied all internal and external phone calls, forwarded the requests to the right contact, received and recorded all mails, boxes. • Designed electronic file systems and maintained electronic and paper files. • Arranged meetings, events, organizations, prepare agendas, took notes, planned travel programs including accommodations. • Managed the procurement of all administrative office needs cost-effectively in line with the company standards. • Created and developed Office Policies and Procedures and followed-up the implementation of the policies. • Identified, negotiated and contracted subcontractor service providers, and provided day to day contacts with. • Supplied key cards and building access to employees and visitors. • Managed daily office operations and maintenance of equipment.

Ankara, Turkey

• Reported to the university vice president. Managed projects for university candidates.• Arranged all fairs including the abroad countries for university presentation. • Handled the mailing of the committee.• Managed all administrative issues of the office including office supply, maintenance.• Managed organizations, welcome the guests of the committee, arranged their bookings and agenda of their trips.

Ankara, Turkey

• Served as a receptionist to the Alumni; replied all internal and external phone calls, forwarded the requests to the right contact, received and recorded all mails, boxes. • Served as contact person for all members. • Updated all members about the new projects. • Worked as an executive assistant to the Board of Directors; organized meetings, prepared meeting agendas, took meeting notes, administered travel programs, followed-up all the projects related with the board, controlled and organized all tasks given by the board. • Administrative Responsibilities; negotiated with the third parties for services received, supported Alumni core values, handled petty cash, arranged payments for daily expenditures. • Took role for preparing monthly magazine, followed-up related inventory from press, passed necessary documents to the board. • Took role for organizing events for the Alumni from deciding place to menu. • Followed-up the demands and developed new projects for the board.

Ankara, Turkey

• Handled all administrative issues; controlled and supplied all needs, served as contact person for all students who received service from, maintained files and updated all company documents, inquired, bid and reached an agreement for all local annual and ongoing services, handled petty cash.

Ankara, Turkey

To assist the CEO, including administrative issues, respond his line, manage president’s daily, weekly and monthly schedule, organize and coordinate in-house and international meetings and prepare related documentation and presentation, file documents, arrange business trips, prepare weekly & monthly reports and presentations, translation of bid documents (English-Turkish, Turkish-English), make all the bookings, control and organize all tasks given by him, follow-up all flow of money to the company , prepare monthly reports for finance.

Ankara, Turkey

All administrative issues; control and supply all needs, contact person for all students who receive service from, file and update all company documents, inquire, bid and reach an agreement for all local annual and ongoing services, handle petty cash.

Bs, Labor Economics And Industrial Relations

Education record