Gayle Astrin Pabelonia Email & Phone Number

Valenzuela, Ncr, Ph

Makati, National Capital Region, Philippines

Highlights:• Promoted to 2 levels higher on current role proficiency• Successful transition of Avaloq’s Global Procure to Pay (P2P) processes here in Manila as a shared service• Completed adaptation of payment process for APAC and EMEA entities• Apobank Project reconciling items successful clean-up, reducing 98% of the total volume• Contributed in the process redesign for Vendor Master Data to mitigate risks identified in the current VMD flow• Completed Speexx German CEFR Level A1• Lean Expert and Lean Six Sigma Yellow Belt CertifiedResponsibilities:Helpdesk tasks• Control management execution• Vendor and business queries correspondence• Collection of invoice copies from Shared mailbox• Download of invoice copies from vendor site portal• Monitoring of AP aged items to prevent beyond SLA tendencies• Supporting external audit requirements and month-end closing activitiesMaster data• Performs four-eye check of new vendor accounts and update made in existing accounts (year 2021)• Creating new vendor accounts and update existing accounts (2019-2020)Payments• Payment proposal creator• Payment run for APAC, Switzerland, and EMEA entities and upload to bank portal• Booking of manual payments to vendor ledgers• Booking of payment for intercompany invoices• Posting necessary adjustments and manual entries to vendor ledgerReporting• Monthly accrual report• Adhoc reports such as updated list of all vendor accounts and purchase ordersProjects participated:• Vendor reconciling items clean-up• GR/IR clearing account open items clean-up• APOBANK Project open items clean-up (consulting-related expenses and manual payments)• Consulting-related unrecorded invoices clean-up• Macro-based new vendor request data excel form creation• Vendor master data status assessment to determine active and dormant vendors• MDM workflow adaptation in Edoras to promote ticketing system

Makati, National Capital Region, Philippines

Responsibilities:Invoice Processing & Travel and expense• Manual invoice posting (PO, Non-PO, Intercompany) for APAC, EU and Non-EU entities• Knowledge in EU reverse charge tax rules, India's TDS and GST rates• Invoice issue resolution• Verification of employee travel claims and seek necessary approvals• Business travel related invoice processingHelpdesk tasks• Vendor and business queries correspondence• Collection of invoice copies from emails• Download of invoice copies from vendor site portal

Payments (2 months) - Paid posted unpaid invoices, advance payment requests, and applied credit memos if applicable.• Payment run initiator• Shared payment instructions from bank site to requestors• Cash clearing accounts monthly clean-upSystems used: Oracle (2017), SAP ERP (2018-2019), SAP BPM, Company intranet, Microsoft Office

Invoicing (1 year) - Verified and approved purchase, payment, and new vendor requests. Governed United Kingdom (3 sites) transactions.• Manual invoice posting: Non-PO and with PO (3-way matching)• Participated in UAT for procurement system innovation and development• Monthly vendor reconciliation• Monthly expense accrual listing• Vendor master data up-keep (through request ticketing system)• Led the merging of 2 sites (UK locations) records to promote smooth new transactions• Contributed in the indirect material codes clean-up project• Contributed in month/year-end activities

Ncr - National Capital Region, Philippines

Monitoring (initial 6 months) - Recording of all Approved Purchase requests from 11 entities around the world• AP mailbox up-keep with vendor communication• Monthly vendor ledger reconciliation• Kept the soft copy of all processed invoices in shared drive• Scanned the hard copy of invoices to be shared to requestors

Eastwood City, Libis, Quezon City

Carefully audited expense reimbursements, travel cash advance requests, liquidations, employee’s SSS benefits claims, final and full pay for payment.• Company served: WNS Global Services Philippines Inc. – Corporate Finance Dept.A global business process management company headquartered in Mumbai, India. It has more than 32,000 professionals working in 42 "delivery centers" across the world. Located at Eastwood City, QC• Earned employment from On-the-job training assessment (4 months)• Released third-party and employee’s checks• Processed travel cash advance requests and released to employees in cash• Contributed on admin tasks such as company assets verification and monitoring records• Hard copy files up-keep• Systems used: Oracle, Hyve, Microsoft office

Master Of Business Administration - Mba

Ongoing

Bachelor In Banking And Finance, Banking And Finance