Gary Shaw Email & Phone Number

Sacramento, Ca, Us

Sacramento, California & Irvine, California

Sacramento, California Area

I oversee an office support services department with Williams Lea at Orrick, Herrington & Sutcliffe LLP in Sacramento. Responsibilities for the department include reprographics, mail, hospitality, reception, fax, and various records procedures.

Addressed daily tasks and needs of office staff, subtenants, and clients. Teamed with engineers, property management, and janitorial supervisor to resolve issues and maintain the facilities and grounds. Organized logistics for service vendors, maintained contracts, and generated disbursements. Implemented and maintained office security card process, including weekly audits. Liaison for client services outsource department, assuring that service requirements were met in the areas of volume, deadlines, mail distribution, and quality control. Designed emergency preparedness plan; formed life safety team; organized first aid, CPR, and AED training. Member of community service and office event committees.

Aide to the Director of Administration of the firm, supporting the needs of the staff, clients and subtenants. Member of office re-location committee, key member of move team. Active in synchronization of firm events such as social hour gatherings, shareholder milestone birthdays, employee welcome and departure luncheons and Silicon Valley and San Francisco firm presentations. Entered and maintain budget records for all departments. Calendared and organized office staff and client meetings. Onsite photographer and resident artist.

Organized legal documents and research for client in intellectual property case, including distribution, indexing trial documents, and file organization.

Managed 10 employees in office support department, a team responsible for preparing copies of legal documents, facsimile receiving and distribution, calendaring and presentation of conference catering, timely distribution and meeting deadlines of all office mail. Maintained purchasing procedures and inventory for the office and control of budget for the department.

Assistant to the manager for the office services department that supported the needs and requests from staff, attorneys and clients in a professional law firm. Responsibilities included preparing copies of legal documents, reviewing for quality control, facsimile receiving and distribution, calendaring and presentation of conference catering, timely distribution and meeting deadlines of all office mail. Assured that all deadlines were met.

Maintained and supervised operation of retail store involving PC and video game software and hardware. Responsible for training, store volume and inventory.

Responsible for produce department upkeep, including merchandise presentation, rotation and replenishing stock, ordering and volume. Additional duties included front check-out counter, early morning freight receiving and inventory control.

Responsible for sales in electronics, customer service and merchandising.

Worked with management team and supervised employees in a high volume retail store. Key responsibilities covered all aspects of store operation, including scheduling, customer service, training and motivation, store volume, inventory, and purchasing.