Gary Widlund Email & Phone Number

New York, Ny

New York, New York

Managed the facilities of Paul Stuart's New York office of 150 people. Responsibilities included:* Led a team of 5 porters and their manager. Tasks included daily cleaning schedules, moving furniture within the facility, administering construction projects, approving time cards and undertaking any disciplinary actions necessary* Oversaw, managed and executed building maintenance including equipment repairs and improvements. This included the replacement of a cooling tower, the replacement of an entire electrical circuit board, the replacement of the fire alarm system panel and numerous HVAC and plumbing-related projects* Troubleshot any issues that arose pertaining to the building and facilities including but not limited to elevators, alarms, cooling towers and HVAC* General administrative duties for Leadership team* Determined the most profitable suppliers and initiated business relationships; negotiated with these vendors to secure advantageous terms; continually re-evaluated existing vendor relationships* Approved and procured necessary goods and services throughout the organization* Finalized the details on orders and deliveries; tracked the utilization of specific services and reconciled invoices* Conferred with financial staff on facilities budgets* Remotely managed the facilities of Paul Stuart's two stores in Chicago and one store in Washington, DC. This included procuring vendors for improvements, scheduling maintenance and inspections, and negotiating with vendors for goods and services

Mid-Town Manhattan

Facilities management and Administrative Services; Office Manager - oversaw reception desk, office moves, conference room configurations, vendor services, fire safety, security cards; Certificates of Insurance, new hire orientation, floor plans, budgeting and finance; invoice approval; meeting planning

Greater New York City Area

Managed front-desk staff of seven. Supported the development and launch of a satellite studio in Brooklyn, including working with building managers and contractors, sourcing and overseeing administrative infrastructure set-up, and recruiting and training three front-desk employees. Coordinated and scheduled staff shifts. On-boarding of new employees. Managing database information for students, members and donors and serving as customer service rep. Updating class and workshop schedules, pricing and other information in the database and on the web. Served as liaison with building managers and vendors to make sure physical space remained in good condition. Worked with bookkeeper to reconcile accounts receivable.

(For the Greater New York Division)Managed donor information into the Foundation's database system and reconciled donor financial information with the accounting department.Oversaw daily written and oral communication efforts to donors.Provided customer service to resolve donors' questions or problems with their accounts.

Provided general secretarial/administrative duties and coordinated all business affairs of Chief Executive Officer. Chief duties included maintaining, tracking and arranging CEO's schedule; typing necessary correspondence and making travel arrangements.Meeting planner for NHF's Chapter Organization Committee to foster a greater connection between the state chapters and the national office.Board liaison which included producing and uploading all board materials onto the appropriate website, maintaining up-to-date board policies and procedures manuals and keeping minutes of all board meetings.Board development administrator which included sending notifications of board elections to all chapters, collecting information on each candidate, scheduling interviews, and compiling and administering the formal voting results.Supported advocacy issues, working in conjunction with the advocacy chair and government relations management to promote legal and policy issues.Managed the Youth & Adolescent Program for NHFs Annual Meeting, which involved working with the Meetings Department to find proper field trip venues; coordinating field trips with local transportation companies; assisting the child care company to register each child; entering all data into the registration database and managing on-site registration at the Annual Meeting itself. Fostered greater cooperation between the national office and local summer camps for children with hemophilia. As a counselor at a summer camp, I wrote an article for NHF's HemAware magazine which signaled the national office's future commitment to promoting the camp

Ba, Theater Arts

Graduated summa cum laude

Education record