Provide administrative and business support to CEO Maintain CEO’s calendar — plan and schedule meetings, teleconference, travel and supported other members of the executive management teamLead team building initiatives and overall support for maintenance of organizational culture and employee moraleOversee and coordinate all in-agency events such as lunch & learn, portfolio reviews and production company visits Coordinate event planning and negotiate favorable terms and pricing agreements with vendors, caterers, and other providers for service at special eventsCapture detailed notes and action items and creating reports Supporting special projects as needed

Coordinated planning, set-up and facilitation of press functions such as luncheons, cocktail parties, press conferences and photo shootsPoint person for daily media inquiries, fact checking and photo requests.Pitched and secured interviews, calendar highlights in daily, weekly and monthly print media outlets; manages interviews with artists and staff membersWrote press releases and other press materials; facilitated editing and approval process Key member of social media team on San Francisco Opera Facebook, Twitter, Instagram and blog Coordinated all aspects of departmental billings and budget; monitored department budget and projectionsAssisted Director of Communications with arts advocacy, meeting prep, travel and independent projectsHired and supervised department volunteers and interns

Managed procurement of all office materials of stationary, supplies, equipment, and furnitureInvoiced clients and managed accounts payableAssisted advertising, promotions, and editorial staff as need with special assignments and researchMonitored any inquiries and general correspondence via phone and emailProvided computer setup and orientation for all new employees and interns Contact for corporate office; HR needs, magazine sales and reprints

Pitched, wrote, and fact-checked articles for Seattle Magazine and Seattle Bride Direct assistant to the Associate Publisher and Advertising Director Maintained media kits, office supplies, and equipmentMonitored incoming advertising materials for Production departmentAssisted Advertising, Promotions, and Editorial staff as needed on special projectsContact for corporate office; HR needs, magazine sales, and reprints

Assisted in fact-checking, proofreading, and copy editing of articles for publicationCreated and maintained media list database for publicity and eventsAttended editorial meetings, pitched story ideas, and managed meeting notesPerformed research for features in film, music, fashion, and upcoming trendsManaged office supplies, press kit materials, and general office maintenance