Sales support Overseeing systems trainingProduction of accurate reportingResponsibility for production of Venquis marketing materialProduction of ad hoc material when requiredUpdate and maintain website – Ensure accuracy, excellent presentation, timeliness and availability of material at all times Ownership of the PR plan including maintenance of relationships with keyCreation of events and incentivesRegular production and release of Venquis newsResponsible for set up and running of the office environment (Desks, IT) including ordering stationary.Provide vital support to the Directors and other employees of the business Handling telephone enquiries General office adminSet up and maintenance of Filing systemsTyping, preparation of documentsMaintaining confidential employee informationSlick on boarding of new starters (employment contracts, desk set up etc)Responsible for set up and running of the office environment (Desks, IT) including ordering stationaryEnsure Venquis compliance with relevant Health & Safety requirementsContractor care – ownership from point of sale to production of contractor contracts Up to date paperwork and authorised checklist on all contractorsProvide IT support and escalate when necessary

• Basic book-keeping using Sage• Invoicing and credit control• Liaison with our firm of book-keepers to ensure timely delivery of monthly• Payroll calculations, monthly P&L summaries, monthly PAYE / NI calculations, quarterly VAT calculations, etc.• Ordering office supplies• Managing and marketing our creative space, The Essential Lounge• Booking travel and accommodation, conferences or training courses• Organising team outings and client hospitality• Managing company partner’s schedules• Helping out at our marketing/research events• Taking part in team brainstorms• Helping with PowerPoint presentations and other visual materials• Ongoing administration of the office• Creative problem-solving skills

Devising and maintaining office systems to deal efficiently with emails and confidential documentation for the MD and Head of Entertainment.Planning and execution of private / office functions for the MD and Head of EntertainmentPoint of contact for Talent and Production Teams Presentation of creative concepts, ideas and budgetsLiaison and negotiation with outsourced suppliersScreening telephone calls, enquiries and requests and handling them for the MD and Head of EntertainmentEnsure a smooth day-to-day running of the office and productionsBudget management / Daily viewing figures for production team Organising and attending meetings and ensuring the MD / Head of Entertainment are well prepared for all meetingsSite visits and sourcing new venues and ideas for Head of EntertainmentCarrying out research and presenting findings for subjects as requestedAbility to contribute ideas and suggestions by thinking creatively and imaginatively.Full diary management, extensive international travel organisation and preparing comprehensive itineraries for MD and Head of EntertainmentCo-ordination of all travel and accommodation for all Production Teams and Crew shootsCredit Card and Float expenditure reconciliation for MD and Head of EntertainmentFinanceSetting up and managing delegate registration websitesPayrollBookkeepingLiaising with Finance on issues pertaining to invoice queriesRegular Health & Safety checks of all office equipment including crew equipmentPersonal errands for MD and Head of EntertainmentLiaising with HR to arrange interviews for freelance crew Preparing PowerPoint pitchesMain contact for all calls regarding accounts from suppliers and crewOrganising breakfasts/lunches and making restaurant reservations Scheduling for Film / TV and Commercial shootsMusic Clearance