 Receives & review all new RFQ / RFP from ADNOC. Sourcing suppliers as per the required materials. Prepare quotations to Customers / Suppliers. Prepare Customers Lists, Opportunities and the chances for win or lost for the Project Pipeline. Pre – qualify the company with its products in the Authorities and End users in UAE when needed. Preparing / Sending the Proposal (offers) to the Customer based on the products that fit with ELESCO scope and submit to the customer accordingly after discussing with ELESCO Management for markup. Provide assistance to complete the delivery process of items. Working with principals and local market to get pricing / offers based on inquires received and get support from our proposal engineer if needed. Follow up the offers submitted to customers and creates opportunities. In-charge for the registration and prequalification of the company and its principals with the oil and gas, utilities, municipalities, government, defense and private companies both manual and online submission (SAPAriba, Tejari, eSourcing, ERP and other online portal). Ensures that the registration and pre-qualification of the company and its principals are valid, updated and renewed at all times. Responsible for preparing of the expression of interest, responding in PQ Questionnaires, and pre-tender document submissions. Support and assists in submitting the Bid submission and clarifications during the tender stage and post tender stage via portal. Organize, update and record-keep all the important company records such as the project lists (completed and on-going), EOI lists, client lists, registration, and portal credentials. Perform other office administrator tasks to ensure smooth-running of the business.

 Coordinating the sales team by managing schedules, filing important documents and communicating relevant information. Assist the Head of Sales in day to day operations. Answer telephones and respond to inquiries from clients and participant. Ensure client requests and inquiries are immediately attended and replied by phone and email. Handle the processing of all orders with accuracy and timeliness. Support senior management by completing orders and keeping customers informed of delays and delivery dates. Follow up with customers and achieve sales order and quotations target every day. Prepares quotations. Prepares Submittals and Pre – Qualifications. Handle Supply Certificate request. Handle all inquiries, log sheets, report. Maintain records related to sales. Follow up LPO’s from the Clients and Suppliers along the expected time of delivery. Handles invoice and follow up of payments. Compute sales prices, total purchases and receive and process cash or credit payment. Maintain organized sales records and report month-end goal setting to the senior management team. Developing and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial / delivery information to the finance and Procurement departments. Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently. Prepares, modifies, and update the PQ documents, company & technical presentations during pre-tender stage.

Serves as an Executive Secretary to the CEO for a Fire Fighting firm in Abu Dhabi, U.A.E. with 11 years of extensive experience in Administrative and executive works in U.A.E.Executive Secretary of the CEO:• Assisting the CEO. Providing administrative and secretarial support to the CEO.• Handle confidential documents ensuring they remain secure.• Open, sort, and distribute incoming correspondence, including faxes and email.• Make travel arrangements for executives / managements.• File and retrieve corporate documents, records, and reports.• Prepare responses to correspondence containing routine inquiries.• Compile, transcribe, and distribute minutes of meetings.• Attend meetings in order to record minutes.• Manage and maintain executives' schedules.• Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.• Maintain Outlook calendar such as Emails, Invites, Scheduling Meetings and Appointments.• Maintain Daily Incoming Documents / Invoices.• Coordinates to our International Suppliers / Agents & Distributors.• Requesting price list and making comparisons.• Prepares draft Agency Agreements.• Follow up and finalize Agency Agreements.• Follow up the Agency Agreements for Attestation.• Coordinates to HR Department for the approval of Agency Agreements from MOE.Sales Coordinator to Sales & Marketing Department: Maintain daily online Business Network for Construction (BNC) Project List. Update the list for all new Projects (Concept, Design, Tender or under construction Projects). Coordinates to Sales Team / Sales & Marketing Engineers. Coordinate to Engineering Department for all incoming inquiries, calls from Clients. Costing BOQ’s., Prepares Quotations. Follow up the quotations / update.

Provide administrative support to executive management.• Answers telephone, screens and directs calls, takes and relays messages & provides information to callers• Ensures knowledge of staff movements in and out of organization• Provides general administrative and clerical support• Prepares letters and documents• Receives and sorts mail and deliveries• Schedules appointments• Maintains appointment diary• Prepares Requisition Orders / Purchase Orders• Follow up the status of orders• Maintain the records of Staffs / Workers of each site• Deals and handling staffs and workers leaves• Maintain daily logs• Prepares Correspondence• Perform general clerical duties• Assist the request of each department• Maintains monthly reportsSite Works:Completed Project: Shining Tower, Khalidiya, Abu Dhabi• Deals with queries from the public and contractor• Provides general administrative and clerical support• Prepares letters and documents• Prepares Daily Activity Report• Prepares Request for Inspection and Test• Prepares Delivered to Site – Inspection Request• Prepares Request for Information – Technical Query• Prepares MEP Payment Application (Monthly)• Update and follow up payments of each sub-contractor / labour supply• Prepares and update Procurement Log Sheet• Prepares and update Material Submittal• Prepare and maintain the Progress Report of the Site• Prepares Letter of Credit (LC) to each supplier• In charge of preparing, updating and submitting Payment Certificate and Invoices to the Client of all on-going project.• Maintain and update the Project Manager report (Monthly)• Maintain updated reports• Handling Petty cash

Provide administrative support to executive management.

Provide administrative support to executive management.