George G. Okello Email & Phone Number

London, England, United Kingdom

Coordinating logistics for shipping donated medicines and medical supplies to disaster hit and vulnerable communities across the world. Suggested initiatives to improve efficiency and fast track shipping processes Securing cost effective shipping quotes and negotiating rates with international freight forwarders Preparing shipping documentation, checking data and certificates for products i.e. COAs, COCs, GMP CertificatesPreparing departmental reports and ensuring logistics files are accurate and kept up to date. Initiated new reporting structure and graphical content to the TOAST weekly shipment reports to senior management.Communicating regularly with donor companies, receiving NGO partners, external partners, key logistics partners, to support smooth and efficient logisticsMaintaining appropriate records of invoices, donation requests and other documents related to shipping and logisticsOverseeing donations, offers and shipping process and proactively problem solve when necessaryOffer management: efficiently and effectively managing the end-to-end process of creating, reviewing, tracking offers, updating offers on the Boaz donations management system, create and manage shipments in the system and serve as central point of contact for enquiries from both donors and NGO partnersEnsuring GDP (Good Distribution Practice) compliance as it relates to appropriate areas ofResponsibilityCarry out risk assessments and mitigations around transport, route, temperature and security risks and advice NGO partnersRegularly review, update or develop working practices and SOPs Supporting teams and other organizational functions as and when necessary

London Area, United Kingdom

Provided global strategic support to designated 35 countries on Project Cycle Management(PCM), institutional capacity development, policies & governance, compliance & performance monitoring, sustainability, advocacy, change management, safety, security & risk management, beneficiary feedback and complaints mechanisms, safeguarding as well as diversity and inclusion. Supported coordination, planning and delivery of over 200 programmes, institutional fundraising and managing income streams from donors, analyzing and creating donor profiles, developing concepts notes, tracking project proposals, budgets and funding reports. Developed thematic template that improved project data and information access timelines by 50%.Monitored processes across all international projects, ensuring documentation and reports are up to date, maximizing use of programme information and knowledge within the documentation repository. Improved reporting turnaround time & compliance by up to 20%.Supported maintenance of effective relationships with partners and stakeholders. Initiated a concept that improved participation, feedback and engagement by up to 60%.Contributed to budgetary, financial management and accountability of programmes, tracking progress against plans, reviewing logical frameworks and identifying risks and potential mitigation. Designed tracking tools for activities and budgets that reduced timelines by 30%.Facilitated and supported learning and capacity development processes on programmes, advocacy, sustainability and networking. Organized logistics and facilitated regular workshops and webinars to strengthen knowledge and practice to measure impact and showcase learning using data, feedback and evidence.

Nairobi

Coordinated implementation of administration & logistics systems, processes, tools and procedures for compliance.Tracked accountability plans for projects performance, documented and disseminated lessons learned. Prepared and monitored operational budgets and expenses. Oversight of project & office operations, planned and scheduled resources, supported research plans, publications and proposal developments.Identified and instituted operational synergies that maximized efficiencies and strengthened internal workflows Consolidated and controlled procurement plans, analyzed market trends, enhanced best practices, prequalified contractors and consultants and negotiated contracts and successfully executed large project contracts worth millions of £Developed partners and stakeholders training & capacity building plans, facilitated governance workshops, institutional capacity building, board orientation, strategic planning, risks and awards capacity assessments, policy development, resource mobilization, fundraising and advocacy, quality improvements and sustainability to over 80 project partners. Customized 50 reference documents and initiated participative methodologies that improved outcomesOrganized corporate events, promoted strategic linkages and engagement at high level and diverse forums that promoted corporate visibility.Developed and monitored staff performance targets, supervisory roles, mentored and coached over 10 staff.

Nairobi

Coordinated the implementation, monitoring and accountability for projects. Managed project assets and prepared justifications for procurement of equipment and services. Implemented project portfolio worth over Ksh 300 Million (£ 2 Million) and secured continuity in funding.Maintained the Monitoring & Evaluation tracking tools using Syspro ERP system. Revamped and streamlined commodity supply chain orders that reduced lead times for international imports by 50%, from 6 months to 3 months. Prepared and disseminated project work plans, proposals, progress reports and monthly, quarterly and annual reports. Reviewed monthly expense reports and sales mark ups and monitored project burn rates to ensure contractual and grants compliance. Employed best business practices that maximized efficiency and reduced operating costs by up to 20%. Organized and documented capacity building initiatives, field visits and stakeholder forums. Promoted strategic linkages and collaborations. Integrated project client feedback mechanism and formalized process quality improvements to make social impact, which increased client satisfaction rates from 55% to 85%. Maintained database of project records and ensured proper system for filing and retrieval. Developed an electronic filing, indexing and retrieval system using the Documents Management System (DMS). Solved ongoing project logistics challenges and improved inventory and sales order turnaround time from 5 to 3 days.Supported operations research and provided technical input in development of new concepts. Contributed record articles in publications and subsequently appointed assistant editor for the MEDS quarterly magazine. Pioneered the successful setting up and subsequently oversaw a new project consortium secretariat office in Westlands, Nairobi, Kenya.

Nairobi, Kenya

Managed corporate accounts receivables, costing for client services and prepared invoices Updated revenue ledger for all the company’s products and services. Streamlined processing of units returns, hence decreased monthly deadlines by 2 daysVerified corporate sales orders and posting transaction receipts in SUN and Opera systems Handled sales queries and reconciled client accounts on timely basis to reduce queries by 20%Responsible for debtors’ ledger management, cash flow and sales forecasting. Reconciled and resolved unbilled debtor balances worth Ksh 5 million (£ 35,000) to less than Ksh 50,000 (£ 350). Computed tax schedules for Catering levy, Service Charge and V.A.TGenerated revenue vs debtors reports and forecasts, variance analysis and management reports Maintained filing and retrieval system for financial records and documents. Proven change champion towards paperless office system project using Laserfiche Facilitated and improved duration for monthly stock taking exercise from 3 to 2 days

Coordinated civic education and trainings for local communities in Nairobi, Eastern and Coast regions in KenyaDesigned questionnaires, supervised and conducted field research on corruption projectCollated, analyzed and documented research data and writing regular field reports Developed strategic partnerships and capacity building for the local communities Lobbied and mobilized local communities on policy and governance issuesImplemented strategies to stimulate, encourage and facilitate community participation Prepared progress reports, technical reports and financial reportsFacilitated forums, meetings and workshops for advocacy and trainingManaged field research budgets and accounts for expenditure and ensuring accountability of funds