Georgia Jacobs Email & Phone Number

Brisbane, Qld, Au

Brisbane, Qld, Au

Brisbane, Queensland, Australia

As the Executive Assistant to the Director of Safety, Security, and Environment Assurance, I provide high-level support to ensure the efficient functioning of the director's office and the broader leadership team. My role involves managing daily operations, including complex diary management, coordinating travel and accommodation, handling phone and email correspondence, and preparing materials for executive and board meetings. I develop tracking systems to monitor workflows and ensure timely responses to executive and board actions, enhancing overall productivity and governance.Additionally, I facilitate a range of high-priority tasks, from minute-taking and action follow-ups to organising and coordinating large meetings and forums, resource management, and logistics. I build strong, collaborative relationships with both internal and external stakeholders, balancing confidentiality and professionalism in all communications. My proactive approach allows me to maintain a well-organised filing system, meet compliance standards, and contribute positively to the team’s culture of high performance and service excellence.

Brisbane, Queensland, Australia

In my role as an Operations Administrator, I managed roster maintenance, coordinated travel and accommodation bookings, and prepared weekly manifests for charter flights. I also facilitated the onboarding process by coordinating new hire inductions and communicating start dates and travel plans to project leaders and managers to ensure smooth transitions.Alongside these responsibilities, I oversaw end-to-end recruitment for field employees, from posting job ads and screening candidates to organising interviews and handling pre-employment checks. My duties included maintaining data in the onboarding tracker and managing requirements such as police checks and medical assessments. Additionally, I provided HR administrative support by drafting employment contracts and managing the onboarding process, ensuring seamless integration of new hires across key departments. This role required meticulous organisation, strong communication, and close collaboration with HR, payroll, and operations teams.

Brisbane, Queensland, Australia

As an Administration Officer, I provided essential support to directors and managers, overseeing day-to-day business operations and ensuring office efficiency. My responsibilities included drafting written communications, managing phone inquiries, organising and planning meetings, and documenting key points and follow-up actions. I developed and implemented administrative procedures to enhance operational effectiveness and offered varied head office support.In acquisitions, I ensured a seamless transition for newly acquired stores, handling supplier application forms, updating acquisition records, and maintaining supplier relations. My role also involved coordinating special promotions and events, assisting with supplier accounts, and supporting marketing initiatives. Known for my interpersonal skills, I collaborated effectively with colleagues at all levels, contributing to a cohesive and productive team environment.

Whangarei, Northland, New Zealand

As a Personal Assistant to the CEO at TLC4U2, I managed the CEO’s calendar, coordinated travel arrangements, and handled both internal and external correspondence. I organised meetings, prepared agendas, and ensured all necessary materials were available in advance. I supported the CEO with personal errands and special projects, managing sensitive information with discretion and ensuring that daily operations ran smoothly. My role also included providing administrative support to ensure efficiency and effectiveness in day-to-day responsibilities.In addition to my personal assistant duties, I wore several other hats, including serving as Payroll Assistant for 300 field staff, managing front-of-house operations, adjusting rosters, and entering schedules. I was responsible for quoting the cost of specific care services, handling new client inquiries, and overseeing fleet management, ensuring that vehicles were regularly serviced, had up-to-date WOFs, and were properly maintained. I coordinated events from start to finish, provided HR support by setting up inductions and training sessions, and managed office supplies. I also created employee newsletters/communications and utilised the full Microsoft Office suite for a variety of daily tasks.

Whangarei, Northland, New Zealand

At Keith Andrews Trucks, I served as the administrator for the service team, handling a diverse range of tasks to ensure smooth operations. This included generating customer invoices, applying relevant charges, and scheduling oil orders for the workshop. I processed cash sales transactions while customers waited, ensuring prompt and accurate billing. I also ensured timesheets were accurate daily to facilitate timely payroll processing. Additionally, I performed general data entry, took meeting minutes, and contributed to identifying and implementing system improvements. My responsibilities further included payroll administration and providing excellent customer service by greeting and assisting clients over the phone.

Whangarei, Northland, New Zealand

At Modern Collective I was second in charge which included dealing with all customer enquiries and stock management e.g. processing all new stock onto our systems, contacting customers and relaying information about their products, also contacting brands directly about product issues, and managing the social media accounts. As well as working in the Kerikeri store as manager when necessary.

Business Administration Qualification, Business Administration And Management, General

From studying business administration, I have gained extensive knowledge about Payroll, Accounting with Xero, Accounting with MYOB.

Education record