• Pivotal role in delivering an effective facilities function (three building, 150 staff)• Processed invoices and POs• Administered access control database (ACTWin Pro)• Managed key contracts e.g. cleaning, vendors• Set-up meeting rooms and Boardroom. Set-up large IPO events, up to 100 guests• Negotiated contract with new coffee vendor, saving 10% costs• Managed security. Introduced new out-of-hours security controls, with pin code access• Project managed relocation of 50 staff to another office. Sourced and negotiated contractor• Supervised electrical subcontractor for new office project• Oversaw €40K worth of minor refurbishment projects• Assisted risk management• Provided hardware support e.g. troubleshooting printers• Gained experience with Cisco switches, data and phone networking patching• Administered postal duties

Working closely with the Facilities Manager to assist in the daily facilities management duties. Liaising with supervisor of cleaning company to ensure that works that are carried out by their cleaning staff are completed in a timely and professional way to the satisfaction of the agency.Carrying out housekeeping reports for all floors occupied by the NTMA and addresses any issues.Principal administrator for the security card access system (ACTWin pro 2.7) of the NTMA.Distribution of both internal and external post in a timely and efficient manner. Parking allocating. Providing facilities and security services to all staff and customers of the NTMA.

•I was the administrator for the dhl system (intraship) in the office. I was primarily responsible for the large daily volume of DHL shipments such as ensuring the daily quantity of shipments were all accounted for and following up with any issues. •Dealing with internal & external deliveries and delivering post within the office.• Working with contractors and external parties on a regular basis for the provision of supplies, maintenance and cleaning work.• General security, including building open up and lock up responsibilities• Receptionist duties • Administration work e.g. Health and Safety Reports, updating records (fire drills, equipment checks, purchase records, etc.)• Availability for flexible hour work (depending on project in hand)•Ensuring the facilities ticket system is met with the highest standard.