Geri Shaffer Email & Phone Number

Hanahan, Sc

Charleston, Sc

Assisted the Owner/Managers of Fathom 4, LLC with establishing a productive administrative officeenvironment to include administrative support section, HR programs, and travel office. Was responsible for establishing policies and procedures within all areas in order to have full functioning programs and establish continuity in order for all administrative personnel and managers to accomplish travel, administrative, security, and HR duties.AccomplishmentsDeveloped extensive program checklists and guidance for New Hire processing, personnel security, and travel. Developed hiring program, wrote job requisitions, reviewed resumes, and worked with managers in establishing interview times. Contacted eligible employees and sent documents for them to fill out to include security background checks, drug and fingerprint checks. Reviewed documents as they came back to ensure only qualified people were hired. Set up a travel program to ensure all of their employees that were on travel received all benefits required while on travel. Set up travel and hotel arrangements. Assisted the owner/managers with finding the best health care, vision, and insurance benefits for the company and their employees.

Hanahan, Sc

Lead Project Management Analyst for administrative programs. Manages personnel and administrative programs. Direct supervisor of 5 administrative assistants and responsible for the personnel actions for over 350 employees. Develops/implements procedural policies, guidelines and suspense's supporting,Leadership, Program/Project Managers and supervisors. Assigns tasks and monitors programs for efficiency/accuracy. Works with managers on promotions and writes justification letters. Works directly with Corporate Human Resources on promotions, rate changes, labor category changes and employee transfers. Calculates/adjust rate changes for employees traveling to/from overseas locations. Trac /monitor personnel moves, security badge expiration dates, contract labor categories, computer/phone equipment using Access Database. Research/compile data for Program/ Project Managers on budgets/program planning. Tracks labor hours on contract to ensure hours and cost do not exceed those established by contract. Manages timecharging programs and ensures employees are trained and charge time correctly in accordance with SAIC and Government policies. Performs daily audits of Deltek for accuracy of task order charge codes, employee labor categories, and hours worked are in compliance with Defense Contract Audit Agency (DCAA). Contacts employees with timesheet errors and ensures issues are resolved quickly. Monitors period of performance end dates on task orders to ensure no time charged after closeout. Prepares/ routes Purchase Request orders for personnel equipment and Technology Acquisition forms for computers/phones. Manages the hiring process for program manager. Authors job requisitions, works with recruiter on job postings, reviews resumes, sets up interviews and matches labor category and salary rate prior to hiring. Suggest rates to managers and sends final information to recruiter. Monitors all required training for employees.

North Charleston, South Carolina

Assistant to the Chief Engineer for MVIP Prototype department. Manage personnel/administrative programs, develops/implements procedural policies, guidelines and suspense's. Supervises administration personnel, assigns assignments and monitors programs for efficiency. Works with Security office, Human Resources, IT and Recruiters for all personnel/new hire programs. Developed New Hire program allowing smooth transition into SAIC. Tracks clearance, badge expiration dates, IT equipment, training, administrative compliance's for over 130 personnel. Researches/compiles data for budgets and program planning for Chief Engineer and Project Managers. Works with Project Managers on project planning and manages preparation of critical meetings with government customers. Takes minutes during high level meetings to ensure critical information is captured for project planning. Manages labor hours on contracts to ensure labor hours and labor cost do not exceed contract requirements. Manages timecharging programs; ensures employees are trained and charge time correctly. Perform Audits in Deltek System for accuracy of task order charge codes, labor categories and hours are in compliance with Defense Contract Audit Agency (DCAA). Work side-by-side with Project Controllers to correct and re-approve past timesheets requiring labor category or charge code changes. Monitors Period of Performance End Dates and actual balance on projects to ensure we stay within the project budget and time is not charged after contract closeout. Writes Purchase Request orders for equipment, Technology Acquisition forms for computers/phones. Approves personnel transactions in Personnel system. Handles hiring processing to include writing job requisitions, matching candidate to Labor Category/salary level, works to qualify candidate on contracts, calculate rates by using contract and SAIC average rate for labor categories. Suggest rates to hiring manager and send final offer information to recruiter.

Charleston Afb, South Carolina

Responsible for management/operations of Wing Administrative Office. Reviewed/analyzed methods, procedures, and systems for most effective/efficient processes and equipment were in place. Planned and disseminated work assignments to administrative staff. Oversaw upgrade training to over 10 admin. Oversaw meeting preparation for top leadership, facilitated Video-Teleconference meetings, authored/edited slide show presentations. Provided administrative guidance to leadership and staff members on proper procedures and format of correspondence. Reviewed/edited correspondence prior to leadership signatures. Authored daily operations reports ensuring leadership received critical information. Managed Mobility program ensuring 100+ personnel were trained, medical/dental were current and personal affairs were in order. Managed Wing Operations and Management (O&M) budget totaling $200K+ and 7 Purchase Card Holder accounts totaling $150K+ in accordance with Air Force Finance and Accounting Regulations, Finance Accounting System and Defense Federal Acquisitions Regulations. Audited Purchase Card Holder accounts to ensure purchases were made within government guidelines. Researched/ran cost and comparison analyst on items $2.5K+ to government received lowest cost purchases. Validated/reconciled Purchase Card accounts and ensured purchases were made within government guidelines. Developed End-of-Year spending plan, ensuring agencies received critical funds.. Managed Wing Staff Contracts; planned and developed maintenance contract for Video-Teleconference and Multi-Media systems, worth $75K+. Planned/organized contracts and schedules for office/conference room renovations totaling $175K+. Managed computer equipment accounts of $250K, computer/software upgrade of 150 computers, analyzed cost effectiveness for replacements every 3 years. completed annual inventories, located missing systems. Troubleshot computer issues, installed hardware/software, configure email accounts.

Qatar

Managed deployed Administration office for deployed leadership in support of the Iraqi War, War on Terror and activities in the Horn of Africa.

Qatar

Managed deployed Administration office for deployed leadership in support of the Iraqi War, War on Terror and activities in the Horn of Africa.

Moutain Home Afb, Idaho29410

Oversaw daily operations and supervised 6 administrative assistants/computer technicians. Planned, organized, and disseminated assignments and prioritized computer troubleshooting logs. Processed, proofed and edited correspondence prior to commander's review and signature, ensured only topnotch products went forward. Served as focal point for fielding and routing telephone calls, greeting visitors, and responding to customer inquiries. Managed personnel records of 500+ personnel ensuring personal information, duty information and training was updated regularly. Conducted annual in-depth records reviews on personnel records to ensure no errors were found. Oversaw personnel programs to ensure training, annual physicals, dental, leaves, and deployment issues were scheduled and handled in a timely manner and over 500 personnel were ready to deploy on a moment's notice. Accomplished travel orders for 500+ personnel and ensured airline/hotel reservations were made. Managed commander's calendar to ensure zero conflicts occurred. Oversaw preparation for executive meetings and briefings and authored slide presentations. Managed unit suspense program and annual evaluation program. Authored Operational Instructions for administrative procedures. Analyzed Computer/Systems needs for the unit and authored a system upgrade 5-year plan that would upgrade computers to newer systems every 5 years. Troubleshot and resolved computer and printer problems and installed hardware and software. Established email and network user accounts. Managed Squadron Commander's O&M budget and the Government Purchase Card Program for the squadron in accordance with Defense Financial Accounting Regulations and Air Force Financial and Accounting Regulations aguidelines. Ensured five government Purchase Card Holders were following DoD and Defense Contracting directives. Audited and reconciled end of month and year accounts for all purchase card holders.

Bachelors, Administrative Management, 3.4

Associates, Administrative Management

High School Diploma, General