Patterson Gerné Email & Phone Number

Hamilton

Provide high level secretarial and administrative support to two SolicitorsDraft and manage correspondenceProcess range of legal documents including Trust Deeds, Sale and Purchase Agreements, POA, Resolutions, Formation of Companies, Lease Agreements, WillSchedule meetings and appointmentsTake and transcribe notes, minutes and dictationMaintain schedules and calendarsProofread and revise legal documentsMaintain filesCollect recordsInteract extensively with… Show more Provide high level secretarial and administrative support to two SolicitorsDraft and manage correspondenceProcess range of legal documents including Trust Deeds, Sale and Purchase Agreements, POA, Resolutions, Formation of Companies, Lease Agreements, WillSchedule meetings and appointmentsTake and transcribe notes, minutes and dictationMaintain schedules and calendarsProofread and revise legal documentsMaintain filesCollect recordsInteract extensively with clients Attending to conditions on Sale and Purchase AgreementsCompleting settlement Keeping records up to dateOpen new files and drafting letters to clients Month end billing Trust Account: Receipting in clients' payments from bank statement dailyReconciliation daily Set up payments to clients, other Law Firms and councils Journal funds as necessary Receipt clients payments (cash and cheques) and banking thereof Trust and Settlement Statements Strengths: Advanced Microsoft Office Computer savvy and pick up new programs easily Professional and confidential Communicate with clients easily and build up strong relationships fast Data entry skills Show less

Hamilton

Provide full front office receptionist and administrative support to 6 healthcare practitioners and 3 nurses. Med-tech proficient Keeping on top of a very busy telephone line as well as dealing with face to face enquiries.Politely greeting patients and visitors to the centre.Staying calm in a pressurized environment.Working independently and complete multiple tasks efficiently and accurately. Explaining the practice procedures to new patients.Dealing with all… Show more Provide full front office receptionist and administrative support to 6 healthcare practitioners and 3 nurses. Med-tech proficient Keeping on top of a very busy telephone line as well as dealing with face to face enquiries.Politely greeting patients and visitors to the centre.Staying calm in a pressurized environment.Working independently and complete multiple tasks efficiently and accurately. Explaining the practice procedures to new patients.Dealing with all requests in an efficient and courteous manner.Problem solving ability and able to take initiative. Opening post and forwarding it onto the relevant parties.Scheduling appointments for patients.Maintaining a clean reception area to show a professional image.Making sure that the appointments system runs smoothly.Screening enquiries for the doctors and medical staff.Registering new patients at the surgery.Technical support to patients enrolling with My Health Responsible for new patient files in and patients transferring outSend gp2gp records and hard copy files out to other medical centres Receive gp2gp records and hard copy files inOpening of new paper filesScanning of hard copy files Checking patients in and out.Accurately collecting information and personal details about patients and updating Med-tech accordingly. Invoicing scripts Faxing medical history request forms, scripts and other medical documentation Arranging any necessary follow up appointments for patients with hospitals or with other healthcare professionals.Competencies:Ability to prioritise and organise a heavy workload.Knowledge of medical terminology.Ability to quickly file alphabetically and numerically.Can use Microsoft Office Outlook, Word and Excel confidently.Aware of the rules and regulations relating to medical documentationPersonal:Having a professional appearance and demeanour at all times.Good team player.Having a flexible approach to work.Remaining calm under pressure.Non judgmental. Show less

Hamilton, New Zealand

Leader Development Create the program surveys on Qualtrics as well as cover emails to be distributed to participants of the MBA and PGDip programmes. Acquire SL-TDI codes for the Singer Loomis survey from Moving Boundaries. Distribute emails to all participants of the specific cohort with the survey links, their Singer Loomis survey license and password, the 360 Degree Feedback survey as well as sending this survey to the participants’ managers, direct report and colleagues… Show more Leader Development Create the program surveys on Qualtrics as well as cover emails to be distributed to participants of the MBA and PGDip programmes. Acquire SL-TDI codes for the Singer Loomis survey from Moving Boundaries. Distribute emails to all participants of the specific cohort with the survey links, their Singer Loomis survey license and password, the 360 Degree Feedback survey as well as sending this survey to the participants’ managers, direct report and colleagues. Technical support to students using online surveysManaging survey completion by participants and the respondents to the 360 Degree Feedback survey, this includes responding to email and telephonic queries and assisting with completing the survey online. Ensuring all deadlines are met to start with analysis of surveys and to collate results in reports.Organizing and attending workshops.Arrange events for students - Leadership WorkshopsDistribute reports before workshops for discussion. Create and load spreadsheet for scheduled one-on-one meeting with lecturer. Manage Skype appointments between participant and lecturer where needed. Provide University standards customer support to all lecturers, participants, Alumni and the general public and ensuring lasting relationships. Alumni Assist with alumni database to ensure all contact details are correct. Contact alumni to get new email addresses for newsletters to go out. Update all detail on the ExecEd Database. Blueprint Manage Blueprint participants and oversee enrollment, distribution of emails, sending out their Bar Codes and ensuring that they receive their ID Cards. Maintain good relationships with participants and assisting them with difficulties they may have. Special knowledge & skills: High level student support Excellent command of Microsoft Office and other computer applicationsProficient with ExecEd Database & Jade (University programmes) High level customer service, privacy discretion and problem solving skills Show less

Pretoria Area, South Africa

Senior Administrator – The Law Society of the Northern Provinces 01/04/2006 – 30/09/2013Audit Reports • Managing the audit department • Capturing of Audit reports on our records system on a daily basis • Correlate figures from auditors • Collecting all outstanding interests payable to the Law Society • Handle all queries from attorneys/auditors with regard to interest and bank charges • Make necessary follow ups of the audit reports on weekly… Show more Senior Administrator – The Law Society of the Northern Provinces 01/04/2006 – 30/09/2013Audit Reports • Managing the audit department • Capturing of Audit reports on our records system on a daily basis • Correlate figures from auditors • Collecting all outstanding interests payable to the Law Society • Handle all queries from attorneys/auditors with regard to interest and bank charges • Make necessary follow ups of the audit reports on weekly basis• Letters of demand to attorneys and auditors• Letters to attorneys - fully independent • Endorse certificates when paid and finalized • Assisting attorneys/auditors with all queries• Make sure that clients understand and comply with the rules • Reach weekly audit target First National Bank payments • Reconciliation of all interest paid into FNB account on daily basis • Capture payments on our records system • Typing all confirmation of payment letters• Journals• Allocating unknown payments– communicate with FNB directly ABSA payments• Receive ABSA payments of two accounts monthly • Receive monthly bank statements of +- 280 attorneys (account 1)• Receive spreadsheet from ABSA with payments of440 fixed clients (account 2) • Reconciliation on every firm (split – interest and bank charges) • Capture on excel spreadsheet • Capture on records • Journals• Allocating unknown payments– communicate with ABSA directly Report to Head of Department • Monthly progress report to HOD • Assessment of outstanding interest figures • Assessment of interest collected figures Show less

Secretary for Legal Official – The Law Society of the Northern Provinces 01/02/2005 – 31/03/2006• Secretary for Legal Official • Administer all correspondence within the office.• Dictaphone typing • Typing of all other correspondence• Typing speed: 60 wpm• Develop and manage the filing system in the office• Labeling of files• Opening of files• Closing old files• Filing • Diary management • Handle all telephonic enquiries to/from the… Show more Secretary for Legal Official – The Law Society of the Northern Provinces 01/02/2005 – 31/03/2006• Secretary for Legal Official • Administer all correspondence within the office.• Dictaphone typing • Typing of all other correspondence• Typing speed: 60 wpm• Develop and manage the filing system in the office• Labeling of files• Opening of files• Closing old files• Filing • Diary management • Handle all telephonic enquiries to/from the public/attorneys• Client liaison • Answering to all the complainants and the queries that the public/attorneys may have• Take messages for the Legal Official when in their absence• Screening telephone calls• Attend to all the complainants and the attorneys queries when they attend at the Law Society’s offices.• Assist/consult with public members/attorneys in the absence of the Legal Officials• Perform all other general administrative duties• Faxing/E-mailing of letters• Confirming the attendance of Disciplinary Committee Hearings with the attorneys/ complainants Show less

Pretoria South Africa

Sales Deal with a wide range of clients in different sectors  Liaise with customer about orders, new products, sale items  Identifying customers needs Resolve any problems that may arise  Strive to always have good client relationships to ensure happy customers that return  Submitting detailed proposals and quotations to customers  Invoicing  Collection of outstanding money Contacting prospective clients by phone and email  Attending trade… Show more Sales Deal with a wide range of clients in different sectors  Liaise with customer about orders, new products, sale items  Identifying customers needs Resolve any problems that may arise  Strive to always have good client relationships to ensure happy customers that return  Submitting detailed proposals and quotations to customers  Invoicing  Collection of outstanding money Contacting prospective clients by phone and email  Attending trade shows and exhibitions  Attending sales appointments at clients premises Attending sales conferences and industry marketing events Maintaining high levels of product and customer knowledge and participating in training programs Secretary  Filing  Data Capturing  VIP Payroll – Capturing hours on VIP, 5 companies, 230 employees Pastel 7 – Cash book, receipts and invoicing  Age Analysis capture  Banking  Petrol card control – 19 vehicles  Client service – telephonically and personal  MS Word & Excel  Switchboard – 9 incoming lines and 25 extensions  Typing of all letters for staff members and to clients  Internet / Email Show less

Diploma (To Be Completed), Legal Executive

Activities and Societies: Law Office Practice First paper completed in October 2016.

High School Certificate, 12