oProcess and track telecommunication projects in various databases. Process interdepartmental memos and letters to vendors. oEnter department purchase requisitions into BIS. Performing Goods Receipts in BIS.oAct as liaison between Personnel Department and vendors to coordinate the contractor badge process for entrance to prisons, includes entry of contractor information into personnel departments computer database, the processing of RAP sheets for badge approval or disapproval.oProcess and track travel requests and update various databases for travel costs for management.oResponsible for updating and distribution of project cost tracking spreadsheet and database to various departments, including inputting data into COMPSTAT.oOther special projects as assigned. Recently worked as a core group member in putting together the National Public Safety Technology Conference held on March 10, 2011.oAnswer incoming phone calls and route to appropriate personnel. Distribute incoming mail. Ordering of office supplies.oPerform time keeping duties for Facilities Management Division. oSchedule meetings as required.oCourier duties on a rotational basis.

oAnalyzed project specific budgets for owner contracts by individual line items and allocated expenses to corresponding budget line items. Analyzed expenses, material invoices and subcontractor invoices for any billing errors and approved them for payment by cost coding them against the appropriate budget line items to ensure project remained within the budget. Managed multiple project budgets simultaneously.oOffice Manager with duties including management of petty cash fund, expense reports, independently prepared correspondence to clients, vendors, and governmental agencies. Independently prepared responses to incoming correspondence and to ensure timely response was issued.oAnalyzed and developed project procedures and made recommendations to management for new methods of performing administrative duties based upon new regulations and requirements. Trained all staff on new company policies, procedures and customized computer applications on an ongoing basis. oPerform all accounts receivable and payable functions in accordance with preparing owner invoices and processing subcontractor and supplier invoices for payment, including the auditing of requests for payment. Collect lien releases from subcontractors and suppliers.oIndependently ensured that all shareholders, vendors and suppliers received approved submittals and were apprised of any changes or clarifications pertaining to their scope of work. Prepare, update and distribute meeting minutes. Prepare and issue subcontract bid packages. Maintain insurance certificates files, ensuring that all insurance requirements are met; maintain hazardous materials safety data sheets (MSDS) binders and maintain illness injury prevention program data (IIPP) all specific to individual projects simultaneously. oPrepare all aspects of the project close-out, including preparation of Notices of Completion, collection of subcontractor warranties and submittal of complete package to the owner.

Acted as liaison between store personnel and the Corporate Office. Collected and prepared sales data for management’s review. Updated store pricing. Proofread ad prices for newspapers and maintained store ad functions for 30 stores in different sales markets. Created and distributed all sales signage to the 30 stores. Answered multi line phones. Distributed all incoming and outgoing mail.

Posted and balanced invoices to customer accounts and acted as liaison between stores and customers. Responsible for posting and balancing cash receipts to customer accounts. Prepared bank deposits. Processed customer statements, prepared all daily and monthly reports and invoicing for all commercial accounts. Reported to Corporate on all monthly balance sheets.