Ghadah Al Ameri Email & Phone Number

Abu Dhabi, United Arab Emirates

􀀀 HRIS System (Oracle): Oversee, maintain and update employee records in Oracle including promotions, transfers, organization structure updates, leaves, employee self service etc. Provide Oracle Self Service orientation for the new joiners during the induction process and support in compiling user manuals accessed through Alfahim group portal.􀀀 Employee Services: Prepare and issue various letter on request and approval to the employees like Employment letter to Embassy, promotion letters,… Show more 􀀀 HRIS System (Oracle): Oversee, maintain and update employee records in Oracle including promotions, transfers, organization structure updates, leaves, employee self service etc. Provide Oracle Self Service orientation for the new joiners during the induction process and support in compiling user manuals accessed through Alfahim group portal.􀀀 Employee Services: Prepare and issue various letter on request and approval to the employees like Employment letter to Embassy, promotion letters, transfer letters, fuel subsidy and mobile allowance letters. 􀀀 Manage monthly T&A rollover and process.􀀀 End of Service calculation, review and confirmation (from Finance) for final settlement clearance, annual leave administration and air ticket settlement.􀀀 Pension: Ensure all UAE and GCC nationals are enrolled under pension scheme. Follow up action with finance and various pension authorities for UAE AND each GCC country.􀀀 Reports: Prepare as required comprehensive reports for business units and line managers extracting data from Oracle Time & Attendance and success factors to facilitate staff attendance evaluation, disciplinary profiles, employment history, Overtime/deductions, SLA etc.􀀀 Team Support: Support the line manager in coaching and training of the new team members. Step in during the absence of line manager. Provide guidance and support during critical tasks being handled.􀀀 Employee Services Specialist will be closely working with the HR team, Payroll and IT to ensure prompt and efficient delivery of HR operational services to the stakeholders with 1100 & above active employees in Al Fahim Group. Show less

Abu Dhabi

􀀀 Enter and maintain new employee detail in Oracle HRMS, process life & medical insurance for new joiners.􀀀 Ensure smooth and timely functioning of all Operational activities, i.e. entering salary details, leave administration, transfers, promotions, issue memorandums.􀀀 Prepare Exit documents and End-of-service settlements for departing employees􀀀 Calculate end of service benefits of departing employees based on resignation, retirement, redundancy, termination.􀀀 Updating… Show more 􀀀 Enter and maintain new employee detail in Oracle HRMS, process life & medical insurance for new joiners.􀀀 Ensure smooth and timely functioning of all Operational activities, i.e. entering salary details, leave administration, transfers, promotions, issue memorandums.􀀀 Prepare Exit documents and End-of-service settlements for departing employees􀀀 Calculate end of service benefits of departing employees based on resignation, retirement, redundancy, termination.􀀀 Updating and maintaining the Time & Attendance records of employees and preparing monthly T & A reports for concernedDepartment heads and Finance Department.􀀀 Compiling reports related to T&A, i.e. full day absence report, Overtime data, error report, etc􀀀 Prepare Probationary period / Promotion appraisals and subsequent confirmation formalities􀀀 Evaluating of recommendations, Annual increment/promotion letters for the group and subsequent system update􀀀 Assist superior in preparing the list of Employees entitled for Annual Long Service awards􀀀 Supports the superior with compiling data and preparing reports related to annual air ticket, medical insurance, etc􀀀 Maintaining and updating employee hierarchy in Oracle HRMS􀀀 Handling queries & data verifications from various internal and external customers like banks, legal offices, etc􀀀 Ensuring that all the functions are complying with company’s policies and UAE labor laws􀀀 Ensuring all issues concerning employee settlements adhere to UAE Laws/company policies.􀀀 Oracle HRMS self service implementation and provide assistance to employees.􀀀 Establish and maintain Service Level Agreement􀀀 Review and enhance T & A process􀀀 Printing Staff ID card & activating in T & A system􀀀 Handling queries relating to Smart system􀀀 Identify effective means of processing data from T & A system to Oracle and minimize manual inputs􀀀 Maintain confidentiality of staff information Show less

Abu Dhabi

􀀀 Obtain and update budget confirmation for new, replacement and vacated positions for all business units.􀀀 Source applicants from online and walk in databases to identify suitable candidates for approved vacancies.􀀀 Identifie potential local and overseas recruitment agencies, reviews and assesses recruitment agency profiles and recommendspotential agencies for contractual services.􀀀 Liaise with recruitment agencies as necessary to source appropriate candidates within a set… Show more 􀀀 Obtain and update budget confirmation for new, replacement and vacated positions for all business units.􀀀 Source applicants from online and walk in databases to identify suitable candidates for approved vacancies.􀀀 Identifie potential local and overseas recruitment agencies, reviews and assesses recruitment agency profiles and recommendspotential agencies for contractual services.􀀀 Liaise with recruitment agencies as necessary to source appropriate candidates within a set time line.􀀀 Screen CVs and conducts initial phone interviews. Liaise with business unit managers and shortlists candidates for further interviews. Schedules face-to-face interviews between candidates and representatives from the business units.􀀀 Conduct or coordinate required testing prior to the interviews to establish competency levels of the applicants.􀀀 Together with the business unit manager, conducts selection interviews and contributes to the selection decision. Records clear rationale for each selection decision.􀀀 Ensure clear and timely communication with candidates and recruitment agencies throughout the recruitment and selection process.􀀀 Arrange airline and hotel bookings for all overseas interviewees.􀀀 Ensures internal equity by doing internal comparison against benchmark positions.􀀀 Support the HR Specialist by preparing and issuing offer letters.􀀀 Create new employee files and ensures all documentation is complete and in compliance with HR policies & procedures.􀀀 Prepare all required documentation related to the hiring process in a timely and accurate manner.􀀀 Provide timely notification of completion of the hiring process to the HR Manager and business unit head.􀀀 Coordinate new staff induction program to welcome new employees to Al Fahim Group.􀀀 Prepare memos, letters and other forms of correspondence and submits the same for approval.􀀀 Record all incoming and outgoing departmental correspondence.􀀀 Submit required reports to HR Manager, ER & M. Show less

Abu Dhabi

􀀀 Preparing & completes in Arabic/ English, the necessary forms, such as Application for issuance, renewal and cancellation ofemployment visas, visit visa, security passes and required visas for travel abroad.􀀀 Completes various forms for Security Officer Approval, including security passes and employment forms.􀀀 Ensures the collection, safe keeping and delivering of passports and other important documents between the relevantGovernment departments and the Personnel… Show more 􀀀 Preparing & completes in Arabic/ English, the necessary forms, such as Application for issuance, renewal and cancellation ofemployment visas, visit visa, security passes and required visas for travel abroad.􀀀 Completes various forms for Security Officer Approval, including security passes and employment forms.􀀀 Ensures the collection, safe keeping and delivering of passports and other important documents between the relevantGovernment departments and the Personnel Department.􀀀 Preparing the Invoices for immigration applications for accounts section to pay the same.􀀀 Works within a well-structured environment with clear reporting lines and a clearly defined job role and accountabilities.􀀀 Compiling Personnel documents of new employees.􀀀 Arrange and assist PRO’s to facilitate of various applications for respective Government departments and foreign embassies isof paramount importance and therefore the establishment and maintenance of excellent obtaining and submitting requireddocuments with these offices makes up the main thrust of this position.􀀀 Updating Access database and monthly newly joining employees report and summit the same to security Officer - governmentsector.􀀀 Liaising with recruitment Section and Personal Section (Passports Keeper) to follow-up the required documents to obtainrenewal and new employment visas.􀀀 Handling correspondence as and when required.􀀀 Keeping proper record of documents. Show less

Abu Dhabi, United Arab Emirates

􀀀Read and screened incoming mail and reports. Greeted visitors and handled their requests.􀀀 Receiving incoming mails, sort’s registers receipt, and stamps date. Prepares outgoing mail for dispatch and maintains daily master file of incoming and outgoing correspondences.􀀀 Maintaining and updating a comprehensive filing system, including files such as business correspondence, reports, telexes, circulars, local and foreign addresses, and telephone numbers.

Diploma Of Education, Accounting And Finance

Diploma Of Education, Human Resources Management And Services