Giancarlo Roca Email & Phone Number

New York, NY, US

Boston, Massachusetts, US

• Provided executive support to 4 Creative Directors and 4 SVPs, ensuring seamless coordination and efficient management of daily operations
• Manage daily schedules, meetings, travel arrangements, and communication for executives, ensuring efficiency and time management across multiple priorities
• Oversee and manage strategic projects for executives, collaborating with cross-functional teams to ensure alignment with company objectives and deadlines
• Handle sensitive information, prepare and proofread high-level documents (e.g., reports, presentations, speeches), and maintainconfidentiality in all matters
• Oversee timekeeping and overtime approvals through Altair, and submit and track expenses through Concur
• Plan and coordinate internal/external events, meetings, and travel logistics (including booking accommodations, car service, and meals),ensuring smooth execution and compliance with company policies

New York, US

• Acted as a liaison for the CEO and COO, managing calendars, scheduling meetings, appointments, and conference calls, ensuring optimal time management and preparation
• Managed all aspects of executive travel, including booking flights, accommodations, ground transportation, and coordinating meal arrangements, ensuring seamless travel logistics
• Organized company meetings, calls, and social events, taking accurate meeting notes and distributing materials to ensure smooth execution and follow-up
• Processed and tracked executive expenses through Concur, ensuring compliance with company policies and providing timely reports on spending
• Conducted research, created reports and presentations, and supported project work to assist executives in decision-making and strategic initiatives.
• Managed sensitive information with discretion, greeted clients and guests, and acted as the primary point of contact between executives and both internal and external stakeholders

• Managed CEO's professional and personal scheduling, including meetings, conferences, and travel arrangements to maximize efficiency.
• Prepared presentations and maintained records for meetings, ensuring seamless communication and organization.
• Coordinated on-site and off-site events, researching venues and managing budgets to create successful gatherings.
• Provided primary support to CEO, prioritizing and escalating issues to optimize time management.

New York, NY, US

• Oversee and participate in the design and project delivery process. Coordinate with cross discipline team members to ensure that everyone is on track with project requirements, deadlines and budgets.
• Submitted and reconcile expense reports.
• Created internal project work plans, assign tasks to team, stay on top of progress and adjust as required to fit changing deadlines.
• Managed the CEO travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Brooklyn, NY, US

• Facilitated and monitored key account orders to ensure timely deliverables, supporting sales team and CEO.
• Prepared and modified documents, including reports and emails, for efficient communication.
• Scheduled calls, meetings, and travel arrangements, acting as a project coordinator for problem-solving.

Brooklyn, New York, US

• Managed inventory control for retail locations, e-commerce, and distribution center to ensure accuracy.
• Coordinated inventory allocation for retail channels and facilitated communication between departments.
• Implemented integration of Brightpearl Inventory Management Systems and 3PL's WMS Bergen Logistics Fulfillment system.

Bachelor'S Degree, Marketing

International Exchange, Marketing

High School