Gigi Norton, Cpp Email & Phone Number

Chaska, Mn, Us

•Oversee end-to-end payroll process, including data input, calculation, review, and distribution of paychecks or electronic transfers for 9 business units in the US and Canada. •Lead, manage and mentor the payroll team across various locations, providing ongoing performance management.•Ensure compliance with federal/state/local regulations, tax withholdings, reporting, and filings.•Stay abreast of changes in payroll regulations and communicate necessary updates to team and relevant stakeholders.•Collaborate with HR, Finance, and Legal teams to ensure accurate employee data, proper documentation, and alignment with company policies and procedures.•Develop and maintain payroll policies, procedures, and controls to ensure accuracy, efficiency, and compliance.•Manage and reconcile payroll GL accounts, payroll tax liabilities, and other related accounts.•Oversee the preparation and distribution of annual tax forms, such as W-2s and 1099s, T-4s, RL-1s•Lead payroll audits and coordinate with internal/external auditors to provide necessary documentation and resolve issues.•Implement and optimize payroll systems and software to improve efficiency and accuracy.•Monitor KPIs and generate reports for management, identifying trends, issues, and opportunities for improvement.•Stay informed about emerging trends and best practices in payroll administration/technology.•Key Achievements: o Created efficiencies in processing 3rd party payments for support orders saving time and money.o Implemented Expert Pay software, saving the company $2K weekly in time, materials and manual error.o Automated employee timesheet submittals saving the company $5K weekly in time, materials and manual error.o Implemented a key process checklist that provides a procedure link, saving time and increasing accuracy.o Recruited back to the organization into a promotion due to proven results, payroll expertise and leadership abilities.

St Paul, Minnesota, United States

•Served as Point of Contact (POC) for 5 business units and 6K employees, managing daily payroll operations leading the payroll team and providers to process payroll timely, accurately and within all regulatory, labor and tax guidelines.•Oversaw and approved payrolls, ensuring all processes were followed with accuracy.•Ensured consistent implementation, usage, controls, and maintenance of Workday Payroll and Kronos WFC software across enterprise as well as compliance of all aspects of payroll policies, guidelines, procedures, and regulations.•Created payroll reports, data files, and ad hoc analyses to support employee compensation, workers comp, budgeting, etc.•Prepared and filed quarterly/annual payroll tax forms (i.e. Form 941) and reconciliations.•Managed 3rd party vendors and led QA procedures to validate and reconcile payroll data as well as mitigate risk of any payroll related processing or filings performed off site.•Audited W-4s, payroll balance sheets, YTD earnings, etc. to provide consistent practices throughout the organization.•Collaborated with units to review cross-departmental impacts and reconcile data sharing.•Key Achievement: Developed and implemented payroll policies and best practices to drive towards efforts to standardize payroll procedures and continuously improve services.

•Oversaw all weekly payroll processing and managed the payroll team including coaching and performance development.•Developed and maintained payroll tools and procedures such as multi-union traveler agreements, time and attendance systems, timesheets, etc. to make processes effective for end-users and meet the needs of the business•Ensured taxes, work comp accruals, and related agency filing and audits were accurate.•Reconciled payroll tax general ledger accounts.•Oversaw unions, multiple states/locals; ensured HRIS/payroll systems setup was completed, including wages, fringes, etc. •Researched and provided input on specific union, tax, legal, and company policy requirements Work Hours and Safety Standards Act, Davis-Bacon, state/local prevailing wage •Responsible for managing the internal controls and processes for payroll and HR •Key Achievement: Served as Payroll SME providing guidance to all organizational levels.

United States

•Processed bi-weekly payroll for US and Canada using ADP Workforce Now, maintaining documentation, ensuring compliance and producing reports.•Ensured all payroll activities complied with all guidelines and processed Swiss Social Security payments using UBS.•Key Achievement: Served as Payroll SME providing guidance to all organizational levels.

St Paul, Mn

•Processed biweekly and semi-monthly payrolls, payroll adjustments, and off cycle items.•Reconciled payroll GL accounts and reconciled benefit accounts with vendor invoices.•Managed the submission of tax and payroll related invoices and assisted the AP department.•Stayed abreast of legislation affecting payroll regulations for state and federal compliance. •Key Achievement: Resolved complex payroll issues related to programs and union mandated deductions.

Minneapolis

•Oversaw the payroll ensuring the most efficient and cost effective processes were used.•Actively reviewed procedures and employee work to ensure payroll was processed consistently and efficiently.•Ensured payroll and compliance activities were managed accurately and timely including weekly, monthly, and semi-monthly processing schedules•Kept abreast of legislature, policies, 31 Collective Bargaining Agreements (CBAs) and garnishment regulation changes.•Managed yearend reporting, audit requests, and accounting requirements to internal departments and external parties. •Oversaw and managed the calculation and disbursement of weekly, semimonthly and monthly pensioners payroll, employe taxes and otehr 3rd party employee deductions.•Ensured accounting was processed accurately and balanced GL accounts.•Key Achievement: Promoted due to proven results, payroll expertise and accuracy.

•Closely worked with HR, to maintain employee master data for payroll processing/reporting. •Prepared all payroll audit findings making recommendations to management. •Key Achievements: o Served as SME for SAP, providing guidance and training on time and attendance items.o Implemented several controls and training procedures for compliance with the Local CBA.