Gillian Smith Email & Phone Number

Lisse, ZH, NL

Noordwijk

• Admin Assistant and Documentalist (EOP) May 2015 to Present
• Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
• Tasks related to documentation management, distribution/registration of mail and documents.
• Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users.
• Participation to organisation of events (e.g. workshops, conferences) as required.
• Support to the Project Review Process

Noordwijk

• Maintain/update office filing systems (e.g. using Document Management System)
• Supporting the preparation of Purchase Orders for the Division members by using the internal ‘ePurchase’ system
• Maintain/keeping updated several Databases (for both Promotion and Education teams)
• Prepare and organise mission (travel) requests for the Manager/division, process travel information and mission claims and preparing visa applications. Mission desk (Maternity cover 5 Months - October 2008-March 2009 ):
• Receiving Mission claims and checking supporting vouchers, calculating the settlement of the mission based on the rules of the agency
• Entering settlement data into the customer's database

Lisse, South Holland, Netherlands

My approach is Person Centered Counselling, meaning that my clients are the expert of their own life. Being creative helps someone get to know them-self, which I believe is a door way to their true self, where all the answers are lying and waiting to be set free.Through creative questions and thought provoking assignments that lead to new perspectives and.

The Hague, South Holland, Netherlands

Schiphol

• Populate compliance list. Collecting information from Bloomberg for distribution and keep updated. Ensuring that covenants are complied with, including SOX
• Book flights and hotels, arrange meetings and lunches. Minutes of meetings, update task lists, enter expenses
• Entering and updating data room with latest documents. Creating PowerPoint presentations for board meetings

Hoofddorp

• Arranged travel and provided detailed agendas for overseas which includes flights, hotel and meeting agendas
• Preparation of purchase orders, acquiring sign off for expenses, tracking of costs and interfacing with Finance for invoices and paymentsLogistics Assistant:
• Assist the Director of Logistics with department reports, travel bookings and expense claims
• Monthly metrics reports. Tracking deliveries and waybills. Copying CDs to the network. Track the receipt of letters of credit.

Schiphol-Rijk

• Responsible for the typing, amending and proof reading of a variety of documents, contracts, faxes and memos as well as the preparation of various presentations.
• This post required me to use a variety of transferable communication and organisational skills within a high-pressure environment

Lisse

• Producing of Quotations/Proformas and assisting in fixing financial conditions which applied to quotations/proformas
• Administration of Invoices/Financial calculations of customer accounts.
• Investigation of Customer Problems and Queries. Working with the Internet in order to obtain information regarding electronic publications.

Hoofddorp

• Liaison with Office & Facilities carrying out administration for colleagues joining and leaving the company
• Completion and tracking of purchase requests, ordering IT equipment and ensuring stationery cupboard is amply stocked
• Booking flights, hotels and other travel related activities

Bury, Manchester, UK

• Assisting with, and organising the receipt of all cash payments, input postal payments, transfers and fixed penalties into database.
• Acting as Court Clerk to members of the public and Court colleagues, Processing credit transfers and presented cheques
• Prepare Enforcement Courts and result cases from court
• Chasing results for notice of appeals from Crown Courts and release forms from prisons

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