Gil Segal Email & Phone Number

New York, United States

New York, New York

, New York, New York 2014 – PresentExecutive Assistant to 3 Managing Directors / Active Research Portfolio Managers of Asset Management; Assist additional 8 Directors• Manage complex calendars for 3 Managing Directors and 8 directors of road show meetings with corporate managements of Fortune 500 companies, as well as other international and domestic companies of all economic sectors• Greet incoming corporate management guests and coordinate and set-up breakfasts and… Show more , New York, New York 2014 – PresentExecutive Assistant to 3 Managing Directors / Active Research Portfolio Managers of Asset Management; Assist additional 8 Directors• Manage complex calendars for 3 Managing Directors and 8 directors of road show meetings with corporate managements of Fortune 500 companies, as well as other international and domestic companies of all economic sectors• Greet incoming corporate management guests and coordinate and set-up breakfasts and lunches• Coordinate high volume of international and domestic travel with timely execution of Concur expense reporting Show less

New York, New York

• Manage complex calendars for Senior Director and four reports for meetings within the company and with outside trade, professional and advocacy organizations• Coordinate high volume of domestic travel for managers including itineraries, agendas for meetings with advocacy organizations and conference registrations• Handle and screen high volume of daily incoming calls • Make audio/visual equipment requests, food services requests and other necessary arrangements• Timely… Show more • Manage complex calendars for Senior Director and four reports for meetings within the company and with outside trade, professional and advocacy organizations• Coordinate high volume of domestic travel for managers including itineraries, agendas for meetings with advocacy organizations and conference registrations• Handle and screen high volume of daily incoming calls • Make audio/visual equipment requests, food services requests and other necessary arrangements• Timely execution of expense reports in a Concur like automated proprietary system and review of Lobbyists and other managers expense reports for Senior Director approval, highlighting areas of concern• Update monthly and yearly budget reports, track expenses, process and approve invoices• Identify upcoming contract expirations and process new and renewing ones in a proprietary system• Research advocacy and professional organizations for “One Sheeter” profiles and membership benefits• Produced an Outlook “rule” to automatically pull “Accepted” meeting responses out of Director’s inbox into designated file• Created several Excel spreadsheets to track departmental travel, to manage flow of expense reports and invoices as well as executing the weekly report of grant request status in Excel• Answered very busy telephones and coordinated and maintained complex calendars for Senior Product Director, Product Director, Senior Product Manager and Product Manager• Prepared flights, expense reports and sales conference registrations for four managers as well as international travel to European partners• Executed Monthly Attendance Report in Access after collecting attendance records• Attended regular brand team update meetings, collected content for agendas, took minutes• Took initiative to restore color printer viability for the Marketing floor, which was critical to the business, by researching the proper technical support and engaging the support of VP’s assistant Show less

New York, New York

• Coordinated Managing Director’s complex global meeting and travel calendar for international department • Coordinated extensive global travel to Europe, Hong Kong, Tokyo, and India • Processed travel and expense reports in a timely manner in an automated proprietary Concur like system• Provided additional administrative support to 51 person department of 40 NYC and 11 international employees• Creating and maintained projects in Project Tracking System proprietary… Show more • Coordinated Managing Director’s complex global meeting and travel calendar for international department • Coordinated extensive global travel to Europe, Hong Kong, Tokyo, and India • Processed travel and expense reports in a timely manner in an automated proprietary Concur like system• Provided additional administrative support to 51 person department of 40 NYC and 11 international employees• Creating and maintained projects in Project Tracking System proprietary system• Interfaced with Human Resource department regarding orientation of new employees and transfer of existing employees• Liaisoned with Technology group for hardware/software upgrades including rollout of flatscreen panels for department• Collected and processed weekly report of departmental accomplishments worldwide for submission to Senior Management • Teamed with analyst to produce system mass mailings to ensure full on time reporting of departmental monthly project time entries Show less