Assist with the preparation, review and submission of sponsored program proposals (RO1, T32, K01, F32, P01 etc.) through the internal review process for submission to the sponsor, assuring compliance with the department, school and University guidelines. Activities include: preparing pre-award budget/justifications, provide guidance on policies and procedures related to sponsored programs; resolution of related issues to investigators. Act as liaison between the faculty, administrative staff, and various internal and external contacts including the School of Medicine, NIH and private foundations. Prepare reports for review by the Grants Manager to apprise investigators on their funding status. Reconcile monthly BEN reports; prepare and enter manual journals and budget journals as needed; resolve wayward transactions. Expected to develop specialized monthly reports, to monitor and analyze budget performance. Be proactive in ensuring funding sources are updated in payroll. Assist with annual budget preparation process.

The position’s main responsibility is managing tuition payment for academic programs within PSOM (Perelman School of Medicine) for approximately 800 students. This primarily focuses on PhD and MD-PhD students within the school, but also provides this service to all PSOM departments. The position will also be responsible for the regular reconciliation of tuition payments and help the Director of Financial Operations with the tracking and analysis of tuition revenues. The secondary responsibility for this position is supporting three graduate groups by processing their purchasing, accounts payable, and travel and expense management activity. This individual will be responsible for providing financial oversight of graduate group operating funds by monitoring and providing regular reporting on graduate group expenditures. Thirdly, the position oversees approximately 24 individual grants/fellowships awarded to PhD and MD-PhD students. Fourthly, the position will be in charge of the Biomedical Postdoctoral Programs fee collection, from generating monthly invoice emails, processing journals and reconciling the monthly/annual fee collection.

Manage subject remuneration for Clinical TrialsEnter data to reconcile payments for Investigational Drug Service and billing for the Clinical and Translational Research CenterContact vendors to reconcile outstanding invoicesPerform general office tasks

Coordinate the Memorandum of Understanding (MOU) process between the Perelman School of Medicine and the Veteran's Hospital of Philadelphia for approximately 300 MOU'sCoordinate itineraries for high level faculty recruitment and escorted individuals around the UniversityContact vendors to reconcile outstanding invoicesUpdating/Creating Excel charts and reportsPerform general office tasks