I'm an office manager for a small architectural consulting firm. I maintain and reconcile all bank accounts for company including accounts receivable and payable. I coordinate and schedule CEU courses with product representatives. I assist in word processing and formatting specifications for Specifications Writer. Organize and maintain all customer files. Order and maintain office supplies as well as office and computer equipment. Maintain server backups. Assist in coordinating monthly meetings for CSI Houston Chapter. I love the challenges placed in my path and the opportunities given to me to use my creativity in unique circumstances.

Launched GiGi’ Designs in 2008 to expand distribution of custom designed cakes, cupcakes and pastries.- Created a high quality product with repeat customers- Managed inventory, developed website, managed sales and marketing.- Planned and managed small events and provided catering

Reporting directly to the Vice President managed a number of key assignments from coordinating training to maintaining an efficient office. During tenure I played a key role in growth and expansion, by 2008 growth supported hiring additional support staff allowing me to focus on the growth and expansion of the training department.- Oversaw all laboratory invoices, processed laboratory’s employee’s expense reports - Served as first point of contact for both domestic and international guests, includingcustomers, vendors and trainees- Handled heavy calendar management with ease – ensuring key executives were organized and efficient.- Created and expanded the training department, orchestrating trainee travel, securing local accommodations and maintaining all training records and any pertinent certification of the trainees

As the President’s assistant, he could rely on my conciliatory skills to serve as the first point of contact for potential and current customers by answering and allotting telephone calls. § Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals.Handled finances, which included all invoices and payroll using QuickBooks Pro. Processed bank deposits, and balanced and reconciled accounts for both companies. - Filed insurance claims, which involved emailing photos and documentation. - Prepared and submitted proposals, included job cost and expense. - Oversaw all office inventory and supplies, ensured office functionality and hospitality supplies.

Represented the Owner by welcoming visitors, reviewing correspondence; arranging company events and other functions; answering questions and meeting requests directed to the president. - Answered phones and directed all incoming calls to appropriate party promptly and efficiently. - Generated correspondence including letters, blogs, posts and charts as assigned by the owner. - Arranged travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations both for personal and corporate travel. This includes ensuring all proper travel documentation is updated and secure. - Calendar management requiring interaction with both internal and external stakeholders. - Completed projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments when required

Due to outstanding performance as Office Manager, I was promoted to the corporate office to become a key member in the accounting department. - Responsible for invoicing of two warehouses. Tracking the wells’ cycles as needed, maintained temporary files to bill out every 30 days as well as the end of the well. - Reviewed delivery tickets from the warehouses, Kept logs of any original delivery tickets and tracked all charge sales and customer returns by the month. Documented transportation and engineering delivery tickets for the warehouses. Maintained warehouse inventory to ensure best service.- Utilized Great Plains Dynamics, produced invoices and bills to ensure swift payments. - Provided documentation for well tracking, summary bills, and daily sales reports. - Reconciled work order logs and emailed outstanding delivery reports daily. Entry of transportation and engineering delivery tickets for the warehouses. - Key player in maintaining the truck drivers’ logs. Reviewed and submitted payroll for warehouse employees. - Maintained and ordered office and coffee bar supplies as well as all administrative tasks for the warehouse.