Gina Rutigliano Email & Phone Number

United States

Colorado, United States

Plan and manage Horse Shows and Clinics at local stables and arenas; coordinate volunteers; create class lists and show premiums; attain sponsors and donations; hire officials; judge schooling shows; photography services; mailing lists; advertising and PR; show announcer; reference for other show services.

Southern California

Full-Charge Bookkeeper:Managed operations for three branch offices in two states using QuickBooks Enterprise• Was in charge of all A/P, A/R and account reconciliations, restored accuracy to financial reporting• Prioritized bank deposits, customer refunds, collections, and vendor relations• Trained and supervised Accounting and Administrative Assistants• Kept accurate records on all Subcontractors, prepared and sent out 1099s• Created estimates and invoices, entered all job costs and audited job profitability reportsPayroll Manager:Simplified process of multi-type payroll on a weekly basis for 50+ employees• Ensured accurate input of hours, wages, workers comp codes, reimbursements, bonuses, deductions, monthly overrides and commissions into PEO payroll portal• Submitted retirement funds and benefits• Reconciled payrolls, prepared audits, and final paychecksOffice Manager:Kept businesses running in compliance with city, county and state requirements• Responsible for HR: onboarded new hires, ensured all policies were in compliance with labor regulations, administered benefits and workers compensation, kept employee files organized with a high degree of confidentiality• Implemented inventory tracking and purchasing; adhered to budgets and safety recommendations• Managed security systems and utilities• Reviewed contracts and ensured all obligations were met; applied for and renewed business licenses• Supported business owner and all other Managers

Pleasanton, California

• Captured over $15k in warehouse inventory to put on the books• Recovered unused materials for return, reducing job costs• Managed daily progress of work, job costs, installer schedules, A/R, net profit and inventory• Responded to customers in a professional manner; made sure Service Calls were a priority• Assisted Regional Sales Manager, provided sales leads and financial reports; pursued special materials and subcontractors; resourceful in finding the best price• Instigated editing of outdated and erroneous contracts; produced business documents and advertising • Proactive with problem solving skills, adjusts to changing deadlines, works with little or no supervision

Maintained all accounting and administrative responsibilities for the organization. Identified organizational needs and implemented solutions. Supported Board of Directors. Organization closed in June 2014. Assisted Board of Directors with dissolution process• Performed intake, training and scheduling of students and volunteers• Collected past due accounts receivable, minimizing bad debt• Conducted budget planning; tracked costs to ensure adherence to budgetary limitations • Expanded donors and organizational awareness by generating new fundraising projects, wrote grants, boosting revenue• Maintained donor database, performed email marketing and sent donor acknowledgement letters• Renovated outdated promotional materials, website and social networking pages• Volunteered with therapeutic riding lessons when there was a shortage of volunteers

St. Albans, Vt

Contributed to the non-profit organization management. Responsible for all accounting, budgets, financial reports, payroll, taxes, banking, HR and more. Attended all Board of Directors meetings• Initiated analysis of donation trends to compose more effective annual appeal letters (32% of income), generated $9k in additional revenue and new donors with fundraising, formed new donation and adoption programs (+12%), researched and compiled information to write grants for the Spay/Neuter program, provided coin banks to distribute at local merchants increasing income by 18%• Improved communication with the public 100% by having a new phone system installed, created a user-friendly website, created email marketing and social networking and designed event flyers• Simplified payroll process and improved staff accountability by installing a new time clock

Enlisting participants in the program and ensuring compliance; communicating with the State E/W Chairperson on all issues regarding the program; approving show dates, classes and judges; enforcing Region rules; compiling point standings of the program members for publication on the website and in the semi-monthly newsletters; reporting to the Region 5 Board of Directors at the semi-monthly meetings; attending CSHA quarterly meetings and annual convention; preparing a budget for the program and organizing fund raising activities to support the program; ordering year-end awards for the Region Champions; planning and managing the annual Spring Stampede Horse Show.Putting on and managing horse shows to raise money for the English/Western program.

Responsible for management of donor database, bookkeeping and administrative support to the Executive Director• Implemented PAW program (Planned Account Withdrawal), a new recurring donor program• Increased revenue and major donors with fundraising projects• Carefully analyzed accounts payable and refurbished annual budget reducing deficit• Managed direct mail campaigns and personalized the publications creating higher donor return

Responsible for providing nutritious lunch service to eighty preschool children and staff according to California Food and Nutrition Program guidelines.• Resourceful in creating menus and purchasing food; maintained good vendor relations• Developed an Excel spreadsheet to computerize and simplify meal production records• Kept accurate accounting of receipts and expenditures• Integrated food program into curriculum with cooking and gardening projects• Supervised parent volunteers and staff in the kitchen• Completed ServeSafe and Safety & Sanitation training; kept program in compliance with State CCFP regulations

Ba, Liberal Studies

Activities and Societies: Kappa Delta Pi, GDI, CSUC Horse Show Team, CAVE volunteerGraduated BA Liberal Studies

General Education

Diploma, General Education, Honors Classes, College Prep Classes

Activities and Societies: Softball, Sailing, French, Art