Ginger Garcia Email & Phone Number

Houston, TX, US

Houston, Texas, United States

• Month end analytical review of project costs and cost-to-complete budgets. Including revenue and cost accruals.
• Submit monthly sales tax per states.
• Coordinate with project managers to ensure that projects’ revenue, budgets, margins, and forecast are up to date to determine a current estimated profit or loss.
• Attend and participate in divisional and local project meetings as required.
• Prepare and send invoices to clients upon project completion
• Collections for aging accounts receivables and prepare bank deposits

Houston, Texas, United States

• Serve as the primary point of contact and lead for all subcontractor accounts payable related issues for 9 states
• Retrieve purchase order requests via QuickBase with subcontractor quotes, analyze budget availability via under/over report in Sage 100CON, issue purchase orders, and send contracts for signature through Adobe Sign.
• Retrieve subcontractor invoices via email, ensure proper 3 way match in Sage 100, enter and submit for adjustments of purchase orders or approval in QuickBase. Once approved push to Sage 100.
• Run weekly Set to pay report in Sage 100, export to Excel, run the last payment detail report, update each subcontractor pay dates and amounts, and send to the Director, CEO, and AVP for review and paydecision. Once.
• Reconcile accounts payable transactions with monthly vendor statements and resolve invoice discrepancies and issues.
• Perform job, unit, and subcontractor analysis and provide supporting documentation as requested

• Write training documentation and presentations on the company's various operating systems. Train new associates.
• Communicate and work closely with Accounts Payable Team to ensure daily and monthly tasks were completed.
• Open communication with vendors and others - via phone/email/teams. Respond to vendor inquiries promptly. Review/Research vendor statements to ensure all invoices were accounted for and verify payments. Research and.
• Manage month-end reporting as it pertains to accounts payable and purchasing-Daily/Monthly/Yearly
• Serve as the primary point of contact and lead for all Accounts Payable-related programs, projects, and strategic planning efforts
• Code / Process/ Review high-volume invoices for 2000+ vendors into Sage 300 (Timberscan/Timberline Review) and verify invoices match with purchase orders through TimberScan. Responsible for creating weekly check runs.

Houston, Texas, United States

• Closely assist Project Management, operations management, and director with job costing, WIP review,employee management, and customer issues.
• Issue accounts receivable invoices to customers upon project completion. Follow up on any invoicing issues with customer and submit all release of liens as well as all company notarizing
• Set up and maintain projects in the financial systems (QuickBase and Oracle)
• Handle onboarding of employees and funnel any employee issues through the correct channels for solutions. Prepare 100+ employee's payroll in Oracle, issue per diem/hotels as well as assist employeeswith their emails.
• Manage office supplies and design and order employee apparel

Houston, Texas, United States

• Hire, supervise, and mentor small team of office employees. Handle all human resources duties
• General Ledger Preparation and entry of monthly accruals, including payroll and revenue. Participate in the preparation of monthly reporting packages.
• POC (percentage of completion) accounting for multiple projects – Develop project budgets in coordination with estimators and operations, maintain project contract files, set up jobs and budgets within Timberline and.
• Monitor projects (budget vs. actual / work with operations)
• Forecasting – Develop project estimates to complete in coordination with operations, participate in the preparation of monthly forecasts including backlog analysis.
• Analyze project P&Ls variances and identify areas requiring additional analyses or improvement.