Gina Phan Email & Phone Number

Footscray, Vic, Au

Administrative and Executive Support SpecialistProvide comprehensive administrative and executive assistance to Lead Financial Adviser.Correspondence Management:- Efficiently manage all office correspondence: reading, responding, distributing, and prioritising mail and phone communications.Accurate Record Keeping:- Establish and maintain efficient data record systems to ensure compliance with regulations.Operation of Fund Manager Platforms:- Proficiently operate multiple fund manager platforms: extracting and inputting data, as well as generating and filling forms.Confidential Information Handling:- Handle sensitive and confidential information with discretion, maintaining client privacy and executing authorised actions.Diary Management:- Demonstrate initiative and coordination in scheduling meetings, managing deadlines, and overseeing both personal and professional commitments.General Administration:- Maintain clean and efficient reception and filing areas, ensuring organisation and appropriate stock levels.Excellent Communication Skills:- Articulately communicate sensitive information with internal and external stakeholders, and proficiently draft and proof documentation.Proficient at Microsoft Office Suite: Word, Excel, Powerpoint, Outlook

Managed planning, scheduling, and creation of content for brand social media page. Steadily increased engagement by choreographing reels, polls, and online sales.

Crafted bespoke hardwood furniture from conceptualisation to installation for diverse residential and commercial projects. Balanced independent work with effective team collaboration. Ensured adherence to workplace Occupational Health and Safety (OH&S) standards.

First point of contact receptionist. Managed bookings, memberships and VIP stakeholder relations. Trained and facilitated induction of new starters. Payment processing and end-of-day tender reconciliation.

Active sales team member focused on customer service and product knowledge. Ensuring clean, safe, and efficient store environment to enhance customer experience and optimise product presentation.

Project lead for team of packing and logistics employees. Developed and maintained stock-location database. Co-ordination of consignment, shipping and receiving for e-commerce and retail stock orders.

Graduate Diploma Of Linguistics

Bachelor Of Science - Bs

Education record