Giulia Carmichael Email & Phone Number

Sutton, Gb

London, England, United Kingdom

Melbourne, Australia

Melbourne, Australia

Following my move to Melbourne I looked for an opportunity that would challenge my skills and allow me to further my experience as PA. Working for OfficeMax not only saw me establishing a good relationship with the Senior Leadership Team, but also becoming the front face of the office and being that go to person for most admin related tasks. In a very busy environment where no day is the same I certainly most enjoyed:- Providing high level administrative support to the Executive Team including: diary management, meetings coordination and relevant documents preparation - Organising national and international travel as well as handling Executives expenses- Coordinating the planning of events including sourcing suitable venues and/or arranging suitable VC equipment - Developing and fostering close working relationships within the business to facilitate the accurate and timely flow of information

London, United Kingdom

I joined Leo Fund as an opportunity for me to use my language skills as well as to focus my experience on assisting the chairman with both business as well as personal matters whilst at the same time offering support to the COO and other directors within the office. My duties include, but are not limited to:- General reception (greeting clients, screening phone calls…)- Organising international travel (business and personal)- Handling expenses and credit card payments (including processing on Sage)- Organising meetings and conference calls- Preparing documents and some translations- Updating databases and website - Managing suppliers relationships

Due to restructuring of the business the AP role was to become a full time role, I chose this over the Office Manager role on offer in order to continue working closely with the finance team and gain further knowledge and experience in this field.• I’ve taken responsibility for the AP side of our new financial system (we changed from Oracle to SAP) • I’ve created and maintained up to date new documentation relating to the approval of invoices and expenses as well as worked on new reports relating to accrual, pre-payments and co-members and supplier expenses.• As well as continuing to process credit card payments, I’ve also been made responsible for all bonus and vat payments.

I saw the opportunity for the creation of this role and approached my manager and eventually our Managing Director who appointed me as his EA, amongst my achievements and regular duties:- I worked closely with our MD and FD and occasionally supported our other directors, I was responsible for all travel arrangements for them and any other members of staff and was often involved in the planning of office events.- I was strongly involved in all office management issues from budgeting and ordering groceries and stationery to setting up new starters with the equipment they required and liaising with the property and IT departments as well as dealing with and sourcing external suppliers. - In Feb 2012 my request to hire a Receptionist was approved and I was made her direct line manager a responsibility which has given me great satisfactions.- During my time as EA I was also been made solely responsible for accounts payable, I’ve now processed several payments of over 1m pounds in value including over 200 staff expenses as well as processing all company credit card payments. - Back in 2011 I acted as one of the main points of contact in the organization of the reed.co.uk office move from Alfred Place to Dragon Court. This involved carefully planning the weeks ahead of the move to ensure the new office was ready to welcome over 70 members of staff as well as providing support to people during and in the weeks following the relocation.- As part of my role I was often involved in ad hoc projects, one of these was the development of a new website in collaboration with an American company, focusing on research, results analysis and preparation of content.- I was responsible for the production of financial and business reports and have been closely involved in the creation of the reed.co.uk job index.

• Supported the marketing team with the promotion and launch of the first edition of the reed.co.uk film competition which attracted over xxx participants.• Wrote specs and acted as key point of reference in the development of a new page on the reed.co.uk website www.reed.co.uk/anyjob. This page allows candidates to apply to vacancies advertised in the papers or other websites using their reed account.

Recruited to assist and facilitate good purchasing practice within the Reed Family Companies and ensure all major contracts and routine purchasing is directed to approved suppliers.• Used organisational and communication skills to effectively engage with over 200 Reed offices relating to the "shredder project", resulting in generating estimated savings of over £250,000.00 over 3 years.• Proved strong patience, determination and attention to detail in order to see through the closure of the old Freepost account for Reed and setting up a new one for any offices that required one thus ensuring a more efficient method of payment and clearing historic debt.

Recruited to plan and run study holidays for international students and to support the director in his daily activities.• Turned around into a real success a potentially difficult situation where over 50 people claimed to be very dissatisfied with the service provided which resulted in a number of them coming back for a second holiday. • Gained the trust and affection of teachers and tourist guides that I personally appointed and employed on a as and when required basis ensuring they provided a better service to our students.