Gale Holdren Email & Phone Number

Marina Del Rey And Arlington

Mountain View, Ca

Help manage currently funded grants and contracts. Assist in the submission of new proposals. Track progress of submissions and funded proposals. Research new funding sources for the SETI scientists- both in government agencies and private foundations. Create and edit budgets, usually in excess of 1M. Create procedures and policies for the Grants Office.

Foster City, Ca

Understand and interpret contracts and grant agency guidelines and other regulations that affect grants and apply this to grant administration. Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment. Stay current on relevant government policy changes that affect grant projects administration. Build and develop strong working relationships with grant administration agency representatives and other collaborating institutions. Act as primary liaison for Motiv in matters pertaining to pre /post-award management of grants. Support Business Development team with analysis, coordination and follow-up in grant application process, assisting in all aspects of grant proposal development and any ongoing post-award issues and review proposals for compliance. Keep all grant proposal files, final award documents, grant database and compliance records complete and current. Coordinate, prepare and ensure timely submission of invoices, financial reports and monthly and final compliance reports related to grants. Participate in the production of grant audit schedules, acting as primary liaison for grant auditors. Prepare necessary schedules, provide financial data selected by auditors and resolve issues as needed. Review budgets for new proposals and provide feedback and training to Motiv staff on procedures required to comply with grant obligations. Reconcile and review grant related expenditures, including but not limited to, payroll, accounts payable, and purchasing; review labor distribution reports monthly and prepare time and effort certifications as needed. Prepare journal entries, including but not limited to, deferred grant process, labor redistributions, interest accrual, expenditure allocations, indirect costs, reclassifications, cost transfers, corrections for erroneous postings.

San Jose, Ca

Helped manage two federal grants at SJSU from the US Department of Education(USED).Organized the budgets for each fiscal year. Lead the editing and submissions of the required reports and the requirements of both grants. Interfaced with USED personnel to resolve concerns raised by the Principal Investigators (PIs)

Monterey County, Ca

- Charges and discharges library materials through the Library’s automated circulation system; performs other circulation duties as required - Assists patrons in location of library materials using the automated library catalog and other means; assists in the physical location of materials in the branch or in securing the materials through system hold or inter-library loan. - Explains library policies and services to the public. - Answers simple reference questions, referring more difficult questions to other senior staff. - Assists with library programs and class visits. - Sorts and shelves materials, maintaining proper shelf order. - Keeps library records and prepares simple reports and lists. - Sets up and maintains library displays and public bulletin boards - Some positions are assigned to a Homework Center to assist students with homework covering a variety of subjects: Math, Reading, Geography, etc.

Belmont, California

Assists in the opening and closing of Library.- Regularly check the book and media drops- Uses computer hardware and software to check in/check out materials.- Shelves library materials and performs other tasks to keep the collections in order.- Uses and maintains various library equipment, computer hardware, and software.- Meet the public with a positive and pleasant manner.- Assist library patrons in locating items useful to their informational/recreational needs, including Library materials, online resources and items available at other libraries.- Assist patrons with Library services that require a financial transaction, such as photocopying, printing, and faxing materials

• Sourced and screened candidates for small IT Company. • Created job descriptions, ads for online postings, screening candidates for viability and presenting the candidate’s qualifications and skills with pertinent members of the management team. • Managed candidate data files, records and current recruiting priorities. • Acted as main contact between the company and the candidates. Maintained a connection with a high level of follow-through. • Provided bi-weekly updates of current positions, candidate pipeline, and upcoming job openings. Acted as the main point person for the recruitment team and designated all recruiting assignments to the team. • Assisted in office manager duties ordering office supplies, access control, executive calendars and scheduling, office equipment and technology management- phones, email, conferencing. • Coordinated and negotiated the planning of company events; team-building activities, conference planning; travel, lodging, registration; and management meetings.

Seaside, Ca

Provides primary support to the Chair and is responsible for the administrative functions of the Division. Briefs the Chair regarding progress of routine work and special projects. Tracks, maintains and reconciles office budget expenditures in a timely manner according to the procedures of the College; gathers information for new budget preparation. Provides budget status reports as requested by the Chair. Works with and applies a wide range of University policies and procedures.-In collaboration with the Chair; initiates, coordinates, and implements the materials and information associated with curriculum scheduling, instructional delivery, instructional planning, and enrollment data. Facilitates meetings, helps faculty and the Chair prepare course schedules, calendars, course descriptions, catalog and brochure copy; maintains accurate and detailed databases related to courses, schedules, and enrollments. Tracks, reviews, and revises all databases related to instruction; supports academic advising events and helps prepare materials related to academic instruction and programmatic outreach. -Organizes and maintains the office infrastructure and daily operations. Identifies supplies, equipment, and services needed for the office and/or requested by staff. Prepares and processes purchase requisitions, and other forms necessary for the day-to-day operating needs of the office. Maintains all documentation for the area’s purchases. Receives and organizes supplies for storage and/or distribution; reviews and confirms accuracy of invoices for approval of payment.-Addresses a wide range of problems which requires interpreting policies and procedures. Uses ingenuity to compile and document information. Coordinates and works with individuals at all levels within the organization. Other related duties

Boulder, Colorado

ASSETT (Arts & Sciences Support of Education Through Technology) Program advances the teaching mission by supporting uses of educational and information technology. ASSETT provides training resources to faculty and students, assists A&S units with tech-related needs, shares information, and partners with others on campus to better integrate services throughout the College. • Co-manage aspects of publicity for the program, student workers, relationships across the College (A&S) and the campus. • Provide in-house technical support by acting as the point person of ASSETT ensuring that we meet the goals of assisting faculty and staff with their technology needs. • Initiate new ventures to help further the goals of the program; including increasing the presence of funding and the visibility of the students who work for ASSETT. • Manage the office, employee time keeping system, travel, meetings, and program functions.

I work to help recruit talented individuals for a technology company in Washington, DC. The focus of our company is on SharePoint.

• Assisted professors in research to create a Latin American Studies Center at UC- Boulder. • Researched and spearheaded the collection of data for the grant proposal. • Aided in the creation of the website for a virtual Latin American Studies Center. • Acted as the Program Assistant for the Center for Asian Studies. • Initiated Federal Grant application. • Compiled information, created tables, managed data, and helped establish networks across campus.

• Responsible for carrying out a diverse array of services and activities associated primarily with the Fulbright-Hays Seminars Abroad Program and generally with several other international educational programs administered by the IEPS office. • Responsible for the selection of countries to be offered each fiscal year, in coordination with the other program officer. • Coordinated the Review Panels for FY 2008, 2007, 2006, 2005, 2004, 2003, 2002, 2001, 2000. • Rewrote the FY 2006, 2003, and 2000 application for OMB clearance. • Created the program side of the electronic application package for use on the e-Grants electronic grant application system. • Created the Technical review form for FY 2008, 2007, 2006, 2005, 2004 and 2003, for e-Reader (The Department of Education's online application review system). • Increased awareness of the program through conference attendance, participation, community interaction, domestic and overseas travel. • Instructed Fulbright Commissions in the development of Seminars Abroad Program for commissions who were new to the program. • Rewrote the Statement of Work; the document which governs the activities involved in the life cycle of Seminars Abroad Program to meet the needs of the Seminars Abroad community and U.S. Department of Education. • Provided participants and potential applicants with help navigating the electronic application system, and the overall application. • Responsible for annual budget review for both U.S. institutions of higher education and overseas counterparts. • Contract Officers Representative for three years for a million dollar, multi-year contract.

Ms, Organizational Management

School observations- high school and middle school Thesis centered on roles in federal agencies

Ba, Latin American Studies

Model OAS- three years Summer study abroad- Cuernavaca, Graduated cum laude