• Facilitating students by giving them administration support like helping them to create USI, college ID, student Email, providing required course study materials, and college induction.• Taking evidences (pictures and videos) for the students doing Recognition for Prior Learning (RPL) courses, full course and the Gap training.• Mapping all those evidences according to the relevant units in the Student Evidence sheets and uploading the pictures and videos to the college… Show more • Facilitating students by giving them administration support like helping them to create USI, college ID, student Email, providing required course study materials, and college induction.• Taking evidences (pictures and videos) for the students doing Recognition for Prior Learning (RPL) courses, full course and the Gap training.• Mapping all those evidences according to the relevant units in the Student Evidence sheets and uploading the pictures and videos to the college server.• Assisting the trainers for smooth functioning of their classes and practical.• Printing, copying, and scanning of documents and performing other ad hoc admin works.• Working with the administration team of 5 people and supporting each other in accomplishing the tasks.• Following up with students for the fee payments and sending them warning letters for their uninformed absence and for other violations of the college rules and conditions. Show less

Training & Management Development, Saudi Aramco Shell Refinery (SASREF)• Coordinating with the training requestors.• Arranging training with the help of vendors. • Collecting all departments training plans.• Preparing company training calendar.• Receiving vendor invoices and maintaining the log for the Vendor invoices and forwarding it to the finance for the payments.• Creating POs in the SAP for the invoices received.• Arranging External course bookings as requested… Show more Training & Management Development, Saudi Aramco Shell Refinery (SASREF)• Coordinating with the training requestors.• Arranging training with the help of vendors. • Collecting all departments training plans.• Preparing company training calendar.• Receiving vendor invoices and maintaining the log for the Vendor invoices and forwarding it to the finance for the payments.• Creating POs in the SAP for the invoices received.• Arranging External course bookings as requested by the SASREF employees.• Checking with the vendors for required courses and trainings for the Management, Operation & Maintenance staff.• Preparing monthly reports for the trainings as per Inside and Outside.• Preparing monthly man-days and man-hours reports for the trainings.• Preparing the training material as requested by the Operation & Maintenance Trainers and English Language Instructor.• Facilitating the In-house trainings and arranging the classrooms with proper logistics as per the requirements.• Business event in SAP Show less

Saudi Aramco Shell Refinery (SASREF)Responsibilities of Executive Assistant• Organize, control and coordinate daily administrative works.• Maintains Calendar and Diary for both Vice President (VP) and Chief Financial Officer (CFO).• Prepares presentations, correspondence internal/external and spreadsheets as required.• Attend calls, greets and receive guests.• Attends meetings and notes minutes of meeting.• Coordinates, communicates with functional Managers and… Show more Saudi Aramco Shell Refinery (SASREF)Responsibilities of Executive Assistant• Organize, control and coordinate daily administrative works.• Maintains Calendar and Diary for both Vice President (VP) and Chief Financial Officer (CFO).• Prepares presentations, correspondence internal/external and spreadsheets as required.• Attend calls, greets and receive guests.• Attends meetings and notes minutes of meeting.• Coordinates, communicates with functional Managers and General Managers for the smooth functioning of VP & CFO Offices.• Collects data and inputs to prepare the statistical reports and presentations for the Board of Directors (BOD) and other meetings.• Manage travel plans, flights & hotels. Show less

• Prepares official letters/Memos and replies based on Operation Manager’s instructions dispatch them after OM's review and signature.• Prepares Internal/External correspondence and maintain its log sheet with proper filling system.• Attends meetings and prepares Minutes of Meeting (MOM).• Maintains Calendar for arranging meetings, trips & visits.• Arranging business trips, booking Air tickets & Hotel reservations.• Working with SAP, ESS & MSS for Employee’s overtime… Show more • Prepares official letters/Memos and replies based on Operation Manager’s instructions dispatch them after OM's review and signature.• Prepares Internal/External correspondence and maintain its log sheet with proper filling system.• Attends meetings and prepares Minutes of Meeting (MOM).• Maintains Calendar for arranging meetings, trips & visits.• Arranging business trips, booking Air tickets & Hotel reservations.• Working with SAP, ESS & MSS for Employee’s overtime, Leaves, Travel requests, Settlement of Travel requests, MSS for all Employee request approvals, etc.• Prepare administrative business practice, system and procedures related to staff and operational matters within the department.• Maintains office building décor in accordance to the office protocols.• Prepares department employees yearly performance appraisals according to their Supervisor’s feedback and process for their evaluation for their promotions & increments.• Communicates and facilitates with other departments Industrial Safety Security & Environment, Government Relations (for Employees Visa and Exit Re-entry processing), General Services (Building Maintenance, Mail Room, and Housing & Transportation).• Perform activities such as estimation, budgeting, expenses management, financial performance required for department. And coordination in accordance with the operation and finance depts.• Preparing presentations for the managements and senior managements.• Coordinates between Project Management Team, EPC, & Commissioning & Start up team. • Communicates with suppliers and contractors for arranging all infrastructures for the smooth operation.• Communicate with project department and their secretaries for official needs, through emails and telephones.• Regular follow ups for the required information from project.• Prepares Organizational charts (Using MS-Visio 2007 & Org Plus).• Prepares vacation plans & schedule for the staff. Show less

• Successfully handled complete SAFCO-IV Final As-Built Documentation.• Filing of the documents as per the company's specified documentation coding system.• Handling various documents/Drawings such as Piping and Instrument drawings, Isometric drawings, Electrical drawings, Shop drawings, Specifications, Procedures, Data Sheets, Test package, Calculations Sheets, Plot plan drawings, and Operating Manuals.• Issuing the Engineering documents with document transmittal, which indicate… Show more • Successfully handled complete SAFCO-IV Final As-Built Documentation.• Filing of the documents as per the company's specified documentation coding system.• Handling various documents/Drawings such as Piping and Instrument drawings, Isometric drawings, Electrical drawings, Shop drawings, Specifications, Procedures, Data Sheets, Test package, Calculations Sheets, Plot plan drawings, and Operating Manuals.• Issuing the Engineering documents with document transmittal, which indicate either for "REVIEW" for "APPROVAL" for "CONSTRUCTION" in accordance with document status.• Responsible for document transmittals and other documents exchanged between the owner and the contractor.• Logging off incoming drawings and documents. Checking the drawing number, revision number, approval date and stamp.• To inform the supervisor In-charge/ Concerned Dept. Manager regarding received, documents/Drawings and circulate the documents for information to the respective departments.• Segregating files of void drawing from the latest or current revisions for future references.• To prepare the distribution list for the received documents/drawings for review of the concerned managers and engineers.• Follow up correspondence status.• Design documents and ITP (Inspection test plan)• Procurement of Documents.• To receive and properly mark the Vendor Documents.• To handle communication of documents with Contractor.• To record monthly Flash Report/Progress report month wise and to maintain the record for future reference.• Register the revised documents/drawings in Document Control Management system for quick access.• Organizing and maintaining the documents filing system and ensuring in proper sequence numerically, by area wise or by drawings/document number for fast retrieval of the latest revision.• Classify the project documents and arrange in proper location. Show less

• Scope of job organize, control and coordinate daily administrative works and Maintenance Management System data inputting and related report generation as required.• Duties developing, maintaining and controlling an accurate, standard and complete filing system. Attends and sort telephone calls, maintain office décor in accordance to office protocol.• Prepare administrative business practice, system and procedures related to staff and operational matters within the… Show more • Scope of job organize, control and coordinate daily administrative works and Maintenance Management System data inputting and related report generation as required.• Duties developing, maintaining and controlling an accurate, standard and complete filing system. Attends and sort telephone calls, maintain office décor in accordance to office protocol.• Prepare administrative business practice, system and procedures related to staff and operational matters within the department.• Ensuring that all administrative work related documentation are prepared, submitted and/or followed up on time.• Attends administrative meeting structures and other meeting that maintain open lines of communication within and outside the department and follow up topics/agenda being discussed.• Attends the ISO (International Standards Organization) and HACCP (Hazardous Analytical Critical Control Points) summits.• Reviews the HACCP (Hazardous Analytical Critical Control Points) standards for further improvements and for including new topics and ongoing practically faced hazardous situations and their solutions.• Participating with the internal & external QA & QC audit teams and note downs the points/suggestions being discussed during the audit and tour of the unit, for further implementation and development.• Additional things operating AS400 for computerized Maintenance Management System’s work order reports and statistics. Show less