Gwendolyn Steele Email & Phone Number

Washington, District Of Columbia, Us

• Manage daily schedule and calendar for the CEO, to include scheduling all meetings, appointments, and conference calls.• Served as Deputy Facility Security Officer (FSO)• Manage/oversee front desk manager and HUBZone manager.• Book travel for the CEO and, periodically, for other executive leaders to include flights, hotelrooms, and rental cars.• Coordinate agendas for all meeting and provide minutes to executive leadership• Prepare and/or edit a wide range of correspondence, including letters, memoranda, reports,meeting materials, and PowerPoint presentations. • Research, plan, and register executive leadership for conferences regularly.• Review and serve as approver representing the CEO for select expense reports, and employee~timesheets. Audit employee credit card transactions.• Serve, periodically, as approver for financial/banking transactions, as directed by the CEO.• Provide support to accounting group by creating and updating forms, providing financial reporting, and scanning and sending documents, bills, invoices, and receipts.• Provide support to accounting group in budget preparation and monitoring, to include trackingexpenditures and distributing reports. May prepare spreadsheets for budgets, grants, or contracts,including tracking and maintaining expenditures and reconciling accounts using budgeting tool.• Prepare financial reports using online financial systems or oversee and direct the work.• Oversee the on-going inventory and ordering of office supplies, marketing materials, and IT assets, as requested. Works with Front Desk Manager to select and evaluate vendors when ordering materials (business cards, banners, giveaways, etc.).• Oversee management of conference room usage at our corporate headquarters.• Oversee space planning, to include design layout, and assignment of workspaces.

• Working hand in hand with military assistants maintain and manage calendar for the Chief Management Officer (CMO) and Deputy CMO; as well as independently providing minimal support to the Chief of Staff (CoS), Deputy CoS and Special Assistants; serve as point of contact for scheduling questions and requests, manage visitor logistics, assist with creating and managing office priorities;• Interact with high level government and foreign personnel, act as liaison with multiple DoD offices;• Compile and prepare read ahead (RAH) binder for principal daily;• Work directly with Legislative Affairs to coordinate and schedule meetings with congressional staff;• Coordinate onboarding/out processing of personnel; track telecom services, parking passes/requests and facility/building related services;• Maintain contact and email distribution lists; handle sensitive/confidential information requiring a high level of discretion; • Manage OCMO conference room reservations and access; schedule and handle Video Teleconferencing (VTC);• Manage and coordinate driver transportation for CMO to offsite meetings and events;• Arrange travel logistics and preferences, create/review travel authorizations/vouchers in the DoD Travel System (DTS), handle applications for official passports and visas;• Receive and prepare visit requests for meetings/visits at the Pentagon; organize Pentagon tours for OCMO guests; Submit Workers and Visitors Entry System (WAVES) for meetings at the White House;• Work with Office of the General Counsel (OGC) to clear requests for events and speaking engagements; assists with Foreign Gift tracking and reporting program;• Facilitates clearances and swipe access for permanent and temporary personnel in collaboration with Security Office; provides first line answers to security and information security related questions;• Review and monitor documents in the Correspondence and Task Management System (CATMS)

Arlington, Virginia, Us

• Provide administrative support for Co-Founder and three Directors; manage complex calendars for each executive; • Assist with miscellaneous complex administrative tasks; provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists; manage time and expense reports;• Handle all incoming calls and emails proficiently and follow through with issues raised with appropriate parties; Arrange and coordinate meetings/conferences, conference calls, video conferences or data conferences occasionally involving a global audience; attend department meetings and prepare minutes as directed;• Arrange and reserve conference rooms, catering, audio visual; arrange travel in accordance with company policy; coordinate and arrange logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the client;• Serve as security representative using JPAS to submit visit access requests and handle security clearances;• Provide IT support for the Business Transformation business, handling IT issues, securing and tagging equipment;• Serve as facility representative, coordinated office relocation; met with vendors and secured required IT needs and equipment purchase for the new office; responsible for general upkeep and maintenance of the office; oversee custodial, IT and security services; • Maintain contact and email distribution lists; distribute office wide communications; handle sensitive/confidential information requiring a high level of discretion;• Prepare professional business communication documents including memos, letters, invoices and emails with some direction from client;• Maintain and update electronic files (e.g. SharePoint) as requested.

Mclean, Va, Us

OUSD/Homeland Defense & Global Security-Principal Cyber Advisor (PCA)Defense Executive Assistant• Maintain and manage calendar for 2-Star General and provide minimal calendar support to PCA team members, serves as point of contact for scheduling questions and requests, manages visitor logistics, assist with creating and managing office priorities;• Interact with high level government and foreign personnel, act as liaison with multiple DoD offices;• Coordinate travel logistics and preferences, create/review travel authorizations/vouchers, handles applications for official passports and visas, prepares and receives visit requests for meetings;• Facilitates personnel in and out processing; assists with requests for permanent or temporary personnel; proofs civilian and military award nominations; assists supervisors with performance management process and processing time and attendance data; requests supplemental funding for travel, professional development, ORF, requests and tracks telecom services, parking passes, and facility/building related services;• Manage project areas and tracks budgets related to travel, tracking schedules and analyzing priorities and analyzing data for further action; assists with Foreign Gift tracking and reporting program;• Logs, reviews, assigns and monitors documents in the Correspondence and Task Management System (CATMS);• Facilitates clearances and swipe access for permanent and temporary personnel in collaboration with Security Office; provides first line answers to security and information security related questions, manages and maintains communication security (COMSEC).

Reston, Va, Us

OUSD-Policy/Homeland Defense & Global Security• Help manage calendar for Deputy Assistant Secretary of Defense/Program Director;• Senior level editorial, briefing and presentation development;• Assist with creating and managing office priorities;• Manage project areas and tracks budgets related to travel, gifts, office procedures; tracking schedules and analyzing priorities; and analyzing data for further action;• Assist in developing position papers and presentations to managers to recommend options and methods for achieving objectives;• Complete tasking and oversee tasks in the Correspondence and Task Management System (CATMS). Interact with high level government and foreign personnel, act as liaison with multiple DoD offices;• Maintain charge numbers, download project costs and commitments, track and report project status, and performing time and materials rate analyses;• Additional responsibilities include, reviewing intelligence summaries and highlight critical items; developing agendas; provide; processing FOIA requests; advise on human cap completing country clearance requests; review timecards; review travel itineraries/vouchers; develop briefings and memos; track office priorities; oversee document management and others.

• Supporting a $700 million business coordinate and prioritize VP’s calendar as well as three directors; • Receive callers, customers, government officials, executives and foreign nationals;• Organize in-house and offsite meetings, events, live meetings and video teleconferences;• Compose memos, executive level talking points, spreadsheets and reports; • Serve as Compliance Training Administrator- oversees closure of organizational compliance training; generates compliance training reports and submits manual transcripts;• Coordinate domestic and international travel; generate expense reports• Manage IT&SS’ Heartwalk Team – which raised over $8K for the American Heart Association walk in 2012;• Lead a major facility move for IT&SS to a Lockheed Martin owned facility• Provide additional administrative support to the Business Operations Director and two Operating Unit Directors.

Bethesda, Md, Us

• Coordinated and prioritized calendar, contacts;• Arranged domestic/international travel ; prepared and submit expense reports;• Organized and arranged in-house/offsite meetings, events, live meetings/video conferences;• Composed and generated Excel charts, PowerPoint presentations/reports; • Received all incoming calls and visitors; reviewed incoming mail and distribute as appropriate;• Supported VP’s direct reports by working with them to close-out deadlines/execute reports;• Served as POC for HR SRA/SPOT Awards; I9, e-Timecard and Compliance Training Administrator; • Maintained and procured office supplies, equipment and vendors; Received and approved invoices for payment;• Served as back-up for the Executive Assistant to the LMIS&GS Executive Vice President

Bethesda, Md, Us

• Coordinated and prioritized calendar, contacts;• Arranged domestic/international travel ; prepared and submit expense reports;• Organized and arranged in-house/offsite meetings, events, live meetings/video conferences;• Composed and generated Excel charts, PowerPoint presentations/reports; • Received all incoming calls and visitors; reviewed incoming mail and distribute as appropriate;• Supported VP’s direct reports by working with them to close-out deadlines/execute reports;• Served as POC for HR SRA/SPOT Awards; I9, e-Timecard and Compliance Training Administrator; • Maintained and procured office supplies, equipment and vendors; Received and approved invoices for payment;• Served as back-up for the Executive Assistant to the LMIS&GS Executive Vice President

Bethesda, Md, Us

• Received all incoming calls, mail and visitors; maintained calendar, contacts and coordinate travel;• Composed and generated Excel charts, PowerPoint presentations/reports; • Coordinated in-house/offsite meetings, events, conferences;• Worked closely with operational unit leads providing assistance when necessary;• Generated and submitted purchase requisitions; procured office supplies, equipment and vendors;• Prepared and submitted expense reports; received and approved invoices for payment.• Provided administrative support to Vice President, Diversity;• Served as back-up for the Executive Assistant to the LMIS&GS Executive Vice President.

Bethesda, Md, Us

• Supported the program team consisting of Lockheed Martin employees and subcontractors; • Received all incoming calls and mail, maintained calendar and coordinated travel;• Composed and generated Excel charts, PowerPoint presentations and various reports;• Coordinated meetings and office functions;• Prepared and submitted expense reports; maintained project files and vendor accounts; • Received and approved vendor invoices for payment; generated and submitted Purchase Requisitions;• HR Representative for new employees, vendors and customers; and e-Time Card Administrator;• Procured office supplies and equipment as needed.

• Coordinated meetings and worked as the event manager for small events;• Served as the liaison for the Center’s in-house vendors and contractors;• Entered customer bookings and in-house events into the Center's booking system; • Answered phones; opened, sorted and prioritized mail; processed expense reports and accounts receivable items; • Conducted customer and public tours of the building; assisted with various projects as needed.• Composed and typed correspondence, generated charts and reports;• Assisted with various projects as assigned by division Director.