Grace Eubank Email & Phone Number

New York, Ny, Us

New York, New York, United States

- Support Company Founder and Client during month-long planning process leading up to event date- Act as point person and problem-solver for all vendors, wedding party and guests - Oversee vendor load-in and load-out and lead event set-up and break-down, including payments and tips- Execute event logistics and maintain timeline

- Plan and execute ~30 events annually in support of organization-wide goals for leading cultural institution, including: opening night parties, intimate cultivation dinners, artist talks, patron/member receptions and more, both on campus and off-site- Organize and supervise planning and execution of annual Gala including conceptualizing the event, logistics planning, developing print materials, maintaining donor listings and benefit fulfillment, writing solicitation letters, acquiring donations, and liaising with internal departments and external vendors- Develop annual event schedule in support of fundraising strategies and fulfillment of departmental goals- Conceptualize event structure, including building timelines, delegating responsibilities, and supervisingstaff/volunteers- Project manage design and direction of all events from kickoff meetings to weekly check-ins, both with internal stakeholders and external vendors- Supervise management of logistical details including catering, rentals, audiovisual equipment, decor,entertainment, and production elements- Develop event strategy including design, creative, programming, talent and entertainment, revenue goals, budget, invitation lists, segmentation direction, communications, media and messaging- Cultivate relationships with a portfolio of trustees, donors, sponsors, vendors, executive staff and eventleadership- Work collaboratively and liaise with Board of Trustees, executive staff, honorees, event committees and chairs to support their philanthropic efforts- Utilize Tessitura database software to track activities, maintain solicitation records, and build invitation lists- Manage and coach team of Coordinators, Assistants, and Interns- Lead departmental efforts in support of cultivation and stewardship through donor recognition, benefits strategy, and more by working in partnership with development team members to identify and move prospects for individual gifts sourced through special events

Brooklyn, Ny

- Coordinate and plan unique events for BAM, ranging from intimate cultivation dinners for donors to Opening Nights and comprehensive Gala evenings- Develop fundraising strategies for events and fulfillment of departmental goals- Develop and maintain donor, sponsorship and event leadership relationships- Conceptualize event design/structure, including creating event timelines, delegating responsibilities, and supervising event staff and volunteers- Build calendars and seasonal plans by creating templates, coordinating meetings, and conceptualizing event purposes while acting as liaison to ensure that events fulfill benefits, promises, and expectations for artists, sponsors, and donors

Brooklyn, Ny

Provide high-level support as Executive Assistant to President of nationally-recognized cultural institution:- Debrief President daily on upcoming commitments and responsibilities- Manage logistics and speaking points for special projects and events- Display discretion with sensitive information and demonstrate excellent organization and prioritization- Coordinate hospitality, perform research, and compile materials for all internal and external meetings- Coordinate professional and personal travel, both international and domestic- Prepare detailed itineraries, remarks, and information guides for professional and personal travelMaintain and manage administrative function including:- Oversight of office finances and departmental budget- Schedule all meetings and manage personal and professional calendars- Manage high volume of incoming calls, correspondence and meeting requests- Act as point person for over 250 full-time and 750 part-time employees to President- Train, supervise, manage and mentor Administrative Assistants & Interns

Brooklyn, Ny

Brooklyn, Ny

New York, Ny

Supported marketing initiatives for 8 domestic and international markets, including national tourAssisted with website redesign initiatives and launchArranged trade agreements with print and online mediaUsed Salesforce to track and monitor salesResearched outreach opportunities

Supported marketing efforts for 7 productions including Anything Goes Managed all advertising and press files through SpotCo and Situation Interactive Tracked weekly sales for 3 Broadway and 4 Off-Broadway productions Coordinated and executed special events and subscriber receptions, independently and as part of team Handled all trade, comp, and house seat requests

Took active role in marketing both Tony Kushner season and upcoming Signature CenterManaged social media marketing efforts Tracked ticketing availability to be assessed for marketing strategiesSupported box office with ticketing and subscriber relationshipsOrganized and ran photo and press eventsMaintained press and photo archives

Launched graphic design branding campaign for student lab productionsUpdated department website and social networking sitesResearched and compiled annual reports and other fundraising collateralServed as primary photographer for the Shakespeare-in-the-Schools summer seasonReduced email bounce-backs by 86%

Overseer of University of Pittsburgh’s 24-hour theatre festivalProduced four world-premiere play festivalsOrganized, casted, and supervised all festivalsDelegated duties

Wrote and sent press releases to major newspapers, and social and event websites Promoted group on and off campus at various eventsOfficial photographer and historianRedesigned RTP logo

Ba, Theatre Arts; History Of Art, Film Studies

Activities and Societies: Redeye Theatre Project Buscare (Executive Board) Panther Prints Yearbook

Education record