Grace Hartline Email & Phone Number

Remote

San Francisco, California, United States

• Managed the CEO’s calendar, assisted with planning, scheduling & accommodations.• Prepared documents, presentations, reports, & memos for internal & external meetings.• Assisted CEO in engaging with external stakeholders (incl. high-profile CEOs & Government Officials): scheduled meetings & calls, provided background documentation & prepared engagement materials.• Answered a high volume of inbound emails & calls, distributed & responded as needed.• Maintained key contacts in Salesforce (CRM), ensured interactions were documented.• Worked with the Communications Team to prepare for external speaking engagements.• Coordinated with C-suite executives & their EAs across multiple time zones.• Filled in for Chief of Staff during her leave.• Partnered with HR to plan team-building activities & events for remote colleagues to connect & have fun.

San Francisco, California, United States

• Managed the office of an international consumer technology company.• Provided executive & departmental support with projects, reports, & memos.• Answered incoming calls & emails, responded as needed.• Processed expense reports, A/P, deposits, checks, & statements.• Assisted with HR matters: onboarding, training, health insurance, etc.• Maintained vendor contacts in Oracle, organized & managed documentation.• Coordinated travel and scheduled accommodations for executives & team.• Created company culture, implemented team offsite & onsite morale events.

Oakland, California

Provided C-level support while managing an office of a design-build company specializing in fine art sculpture & architectural feature fabrication. Most notable works include the following major pieces designed by artist Anish Kapoor: Cloud Gate/The Bean in Chicago, Sky Mirror in Dallas, and C-Curve featured at The Louvre Museum in Paris.• Managed the office of a design-build company specializing in sculpture fabrication. • Provided executive support to the CEO, composed correspondence, scheduled appointments.• Executed HR responsibilities: onboarding, terminations, team-building events, resolved IT issues.• Designed & composed expansion plans, presented proposals to city council officials.• Managed vendors & procured supplies.