Grace Hartline Email & Phone Number

Remote

San Francisco, California, United States

• Managed the CEO’s calendar, assisted with planning, scheduling & accommodations.
• Prepared documents, presentations, reports, & memos for internal & external meetings.
• Assisted CEO in engaging with external stakeholders (incl. high-profile CEOs & Government Officials): scheduled meetings & calls, provided background documentation & prepared engagement materials.
• Answered a high volume of inbound emails & calls, distributed & responded as needed.
• Maintained key contacts in Salesforce (CRM), ensured interactions were documented.
• Worked with the Communications Team to prepare for external speaking engagements.

San Francisco, California, United States

• Managed the office of an international consumer technology company.
• Provided executive & departmental support with projects, reports, & memos.
• Answered incoming calls & emails, responded as needed.
• Processed expense reports, A/P, deposits, checks, & statements.
• Assisted with HR matters: onboarding, training, health insurance, etc.
• Maintained vendor contacts in Oracle, organized & managed documentation.

Oakland, California

• Provided C-level support while managing an office of a design-build company specializing in fine art sculpture & architectural feature fabrication. Most notable works include the following major pieces designed by.
• Managed the office of a design-build company specializing in sculpture fabrication.
• Provided executive support to the CEO, composed correspondence, scheduled appointments.
• Executed HR responsibilities: onboarding, terminations, team-building events, resolved IT issues.
• Designed & composed expansion plans, presented proposals to city council officials.
• Managed vendors & procured supplies.