Administrator
Current• Render general clerical support services.• Provide supply chain support services within the component.• Compiling of leave schedule every month• File leave forms manually and electronically.• Auditing of leave forms quarterly.• Provide financial support services in the component.• Oversee verification of invoices received before making payment.• Processing of invoice on Justice Yellow Pages.• Drafting of payment spreadsheet monthly and submit to supervisors.• Manage the sourcing of quotations for all goods and services within directorate• Obtain approved specifications and motivations for purchases from units• Completing of manual requisition orders.• Capturing of Purchase Order• Source suppliers from Central Database and externally where necessary in line with procurement procedures.• Procuring of goods and services• Follow-up on orders and queries.• Ordering of Stationery• Manage, organize and update files, records, correspondence• Write purchase reports for the request for quotation process• Oversee and monitor supplier performance.• Assist with regular monthly stock taking and stock count• Managing of directorate assets• Handle discrete information related to employee relations.• Compiling of submission and correspondence for the supervisor• Maintain filling system manually and electronically• Maintain and update cashbook register• Compiling of petty cash• Reconcile subsistence and process travel claims.• Organizing meeting, workshop and adhoc task allocated.• Drafting of agenda and taking of minutes• Manage travel and accommodation arrangements• Co-ordinate telephone accounts and submits to the relevant parties monthly.• Deal with enquiries and complaints management• Handle document management.• Perform any other duties assigned by the Supervisor.
