Grace Ranstrom Email & Phone Number

Walnut Creek, Ca

Walnut Creek, Ca

As an Associate Creative Director, I help craft the end-to-end attendee experience for our clients’ events: from pre-event communication tactics, to in-person experiential engagement, to onstage and onscreen messaging, to post-event follow-up. I’ve worked on dedicated teams to design programs for several Forbes-ranked companies, with audiences ranging from intimate employee-only events to user conferences for thousands of attendees. I’m passionate about the details but am able to “see the forest for the trees”—creating an engagement pattern with a variety of touchpoints without overwhelming or obscuring the overall creative vision.

Walnut Creek, Ca

As Creative Associate, I worked with our internal project team on the creative development for events ranging from 500 to 5,000 people, including client and competitor research, experiential theming, tactical pull-through, and strategic rationales. Organizing the chaotic, I routinely used my technical and design background to streamline the creative process to execute programs efficiently and with attention to excellence. I also confidently managed and communicated with project contributors at all levels, such as clients and program stakeholders, executive leadership, keynote and celebrity speakers, and multimedia designers.

Walnut Creek, Ca

As InVision’s dedicated Proposal Coordinator, I assisted with all aspects of the proposal creation process—helping to establish the department’s “Playbook” with best practices for proposal development to ensure consistency of brand voice, tone and messaging. I also coordinated the creation of each proposal: making sure they were completed within the defined scope, quality, time, and cost constraints by setting project deadlines and tracking all proposal and pitch deliverables.In this role I also became the subject matter expert for proposal-related information by maintaining an archive of past proposal responses, pulling digital assets, and setting up client sharing sites. I also scheduled and participated in team meetings and brainstorms, provided meeting support, conducted research after ideation sessions, and ensured team follow-through on key action items.

Redwood City, Ca

Boss Baby (2017) - Central Production Coordinator (Dec. '14 - May '15)As the Central Coordinator I managed the Central calendar for the film, oversaw and scheduled requests from 13 departments for cross-site reviews with the Director, and communicated with the entire production crew via email and in-person meetings. I also communicated with the Producers, Department Heads, Production Supervisors, and Coordinators regarding production timelines; and handled requests for various production, department, and contract meetings. I also made it a priority to stay abreast of issues on the floor, and solved various workflow problems by working with my team and the teams of other films in production to come to a timely and mutually beneficial compromise. Penguins of Madagascar (2014) - Directors & Producers' Assistant and U.S. Central Production Coordinator (May '14 - Dec '14)While working on Penguins of Madagascar I assisted the 2 Directors and 4 Producers of the film, handling requests for their time and proactively managing their calendars. I also oversaw and booked travel ranging from last-minute day trips to LA, to a 10-day international & domestic film screening and press junket—requiring applying for Visas, arranging car service, synchronizing schedules for key film contributors, creating complete itineraries, and compiling expense reports. Additionally, I acted at the Central Production Coordinator by managing the Central Production calendar, and booking meetings for all departments working on the film. I handled requests from Directors, Producers, Department Heads, and Production Supervisors for meetings; booked the daily recorded animation reviews for our studio in India; and organized Redwood City production presentations for Chief Executives. I also scheduled the character recordings for the film by coordinating schedules with the agents/managers and recording studios, setting up transportation, and arranging for catering for the actor and sound engineers.

Redwood City, Ca

As an Assistant in the Administrative hub of PDI I coordinated schedules and projects for three Department Managers, a Producer, a Director, and a Director of Facilities. On a daily basis I would schedule individual and department-wide meetings for five departments, handle the printing and distribution of highly sensitive documents for studio meetings, and provide phone coverage for seven people, including the Head of the Studio. Additionally, I served as secondary support to Studio Head, including rolling calls and scheduling as needed. Often I would schedule domestic travel for my team, including compiling expense reports at the end of their trips for company reimbursement. Occasionally I would also assist in implementing studio events, including supervising employee travel flying to an off-site event, and the coordination of several off-site film screenings.

Redwood City, Ca

While working as a temporary Recruiting Assistant I was responsible for facilitating heavy scheduling of local onsite and international video conference interviews for departments at PDI. I was relied upon to confidently and professionally interact with candidates and hiring managers to ensure the interviewing process went as seamlessly as possible. I also prepared for and took notes in interview wraps, reel and resume reviews in several departments, and entered all relevant information into the recruiting database on FileMaker Pro.

Glendale And Redwood City, Ca

Outreach / University Relations Intern (Fall '11)My second turn interning at DreamWorks took me to PDI in the Outreach Department, where I was responsible for creating a complete Outreach database with all current employee education information. I also assisted in the implementation of student and new-hire enrichment activities and presentations, as well as coordinating digital and print materials to send to DreamWorks events across the country.Digital Training Intern (Fall '10)My first experience interning with DreamWorks was at the company headquarters in Glendale in the the Training Department. Here I attended training classes to assist Digital Training Specialists with web-based training documentation and record-keeping, and helped the Training Coordinator with administrative tasks and special projects. I also had the chance to attend various department events to learn about the production pipeline, and participated in industry presentations to learn about the various departments within an animated feature production company.

Fullerton, Ca

While working at ArtiSans, I collaborated with another designer to create a 20-page catalog of services offered by the company, to be distributed in music shops in the Orange County/Los Angeles area. I also worked to design and deliver art concepts for client albums, discussing the appropriate elements with other designers, and preparing the files for offset printing.

Garden Grove, Ca

While interning for Congresswoman Sanchez (D-CA 47th District), I wrote letters to constituents and donors, filed correspondence, supervised the lobby and interacted with constituents, recorded congressional appointments, and assisted with the 2008 Congressional National Art Contest for the District (displayed in Washington D.C).

Lafayette, Ca

As a teaching assistant, I helped to prepare the studio space for lessons, assisted students with problems on their projects, created embroidery designs using state-of-the-art Brother™ machines, and conceived of and executed the summer camp's quilt project.

Pleasanton, Ca

As an Intern, I attended monthly meetings where I interviewed current Nordstrom employees about their careers, and conducted merchandise trend analysis. Outside of meetings I worked as a sales associate in Nordstrom's BP (Juniors) Department, performed community service, and attended the San Francisco International Gift Fair (a retail buying conference) while representing the Nordstrom brand.

Occidental, Ca

As part of the camp staff, I helped to plan and led activities for children ages 8-18, including marionette building, ceramic painting, berry picking, swimming, canoeing, performing short plays, and guiding 12 mile hikes for campers with fellow counselors. Behind the scenes I also assisted in the kitchen by preparing and cleaning up after meals, (adhering to all food safety requirements of the state of California) and ensured the safety of the campers by supervising kids during free time, during mealtimes, and at night in their cabin.

Bachelor Of Science (B.S.), Computer Information Systems

Activities and Societies: Orientation Assistant, Alpha Gamma Delta Sorority, Order of Omega Honors Society, and Chapman University.

Bachelor Of Arts (B.A.), Art (Emphasis Graphic Design)

Activities and Societies: Freshman Orientation Assistant, Alpha Gamma Delta Sorority, Order of Omega Honors Society, and Chapman.

Semester At Sea, A Study Abroad Program

Activities and Societies: Intercultural Ambassadors, Sound Waves a cappella choirCoursework: Global Studies, International Short Story.