Grace Geraghty Maxson Email & Phone Number

New York, New York, United States

New York, New York

As the link between the Creative Department and the rest of the company, I fill an essential role in the successful day-to-day operations of the agency. I thrive in a fast-paced, collaborative environment and consider some of my core strengths to be streamlining processes to improve the way systems work, and connecting with people to build great relationships that promote the development of outstanding creative work. I act as the spine of the team when it comes to seamless resource management and fluid operations. Move the work:- Collaborate with Creative, Account, Project Management, and Strategy leads to align on project needs, timeline, and budget.- Assign projects to appropriate teams based on a clear understanding of the client brief and team members abilities, while ensuring that all creatives have the opportunity to do exciting, challenging work that helps their growth within the organization.- With an eye on short and long-term timelines, monitor team bandwidth to ensure a balanced workload and maximize utilization of departmental resources.- Identify issues early to solve and get projects and people back on track.- Implement systems and processes that result in more efficient workflow.Develop Creative Talent:- Understand and address team members goals, developmental needs, performance issues, etc. - Ensure the team is equipped with the right training, tools, and resources to create best-in-class work.- Foster and environment for great creative work to thrive, while upholding our high brand standards. Represent the Department:- Act as the connective tissue between the creative team and the rest of the agency.- Partner with various teams to develop and/or implement processes that increase agility and efficacy.- Work as a liaison and confidante; both within the creative teams and at the leadership level.

Greater New York City Area

Beauty@Gotham:- Manage a department of 20 creatives on a high volume of global print, digital, and film projects.- Oversee projects and pitches from brief through successful completion by clearly identifying deliverables, risk identification/mitigation, issue tracking, escalation management, status meetings, and ensuring proper collaboration takes place. - Develop and track project structures and delivery schedules for the creative and broadcast production teams- over 150 projects at once when preparing for the annual L’Oreal Worldwide Meeting in Paris.- Manage all aspects of the company wide resource management process by acting as a liaison between each department to streamline communication and workflow. - Plan and organize global print, broadcast, and digital shoots.- Review creative briefs and assign resources based on timing, staffing, capability, category, and scope of work.- Advocate for creative teams in an effort to motivate, assist in overcoming obstacles, and ensure proper creative development is taking place while maintaining awareness of their current skills and career aspirations to help identify where opportunities for growth can be fulfilled. - Identify freelance needs and source creative or production talent accordingly.

Greater New York City Area

- Work alongside Chief Creative Officer to manage the entire creative department on everything from client work to new business pitches.- Manage daily operations of the creative department including budgets, schedules, and recruiting for both full-time and freelance creative talent.- Assist in approval of briefs, timelines, and scopes for new accounts and incoming projects before assigning creative teams. - Manage and guide creatives on all projects from brief through successful completion to ensure all deliverables are met.- Strategize and implement new processes for increased productivity and clearer workflow across all departments.- Develop and execute award submissions for the agency and creative department.

Greater New York City Area

* Dual role as the Executive Assistant to the CEO and the Creative Manager for six months while we looked for a suitable candidate to fill the Executive Assistant position.- Developed the creative manager position by helping the CEO/CCO manage the creative department, ultimately growing it to my full-time role. - Attended weekly management meeting to report on the status of all creative projects while taking meeting notes for the CEO.- Worked alongside finance department to itemize all agency expenses and keep track of company credit card spending.- Booked travel accommodations for CEO and all agency staff as needed.- Managed the CEO’s personal and work calendars while assisting with personal tasks and family events.

Greater New York City Area

- Implemented a digital invoice approval process by working in tandem with developers to build the system and train appropriate team members.- Developed a new onboarding process and conducted new hire orientation.- Planned and executed all events hosted by the agency.- Managed the calendars of and assisted the following people: President, Chief Strategy Officer, Creative Director, and Director of Operations.- Maintained favorable office environment by coordinating repairs and upgrades, preparing meeting spaces, and keeping up with office supply inventory.- General front desk duties included managing a high volume of incoming calls, sorting and distributing mail, coordinating meetings, and processing invoices.