Grace Barrera Email & Phone Number

Tempe, Az, Us

Vizzda (Visual Data) is an information provider to the commercial real estate and construction industries. We track every commercial property sale and every new project coming out of the ground, and provide that information via an interactive mapping system and daily email alert. I manage our InfusionSoft CRM of 16,000+ customers and leads. Creating leads and awareness among existing and prospective industry clients via marketing campaigns and correspondence in the Commercial Real Estate field. I handle financial information and records, including processing expense reports and client invoicing and payment processing in Stripe and Wave. I assist the CEO scheduling and coordinating meetings, interviews, appointments for both business and personal calendars. My daily executive assistant duties include communication, customer service, project support, data tracking, and administrative tasks.

Austin, Tx, Us

Hirsh Marketing is one of North America's fastest-growing digital marketing companies. On average, they manage over $1M monthly in revenue for their client base of some of the most prominent leaders, influencers, and entrepreneurs rocking their respective niches from every corner of the globe. They help clients achieve their business goals by making bold moves, taking risks, and thinking differently.As the Ads Operations Manager Assistant, I was responsible for managing all internal process for clients which included: Onboarding all clients including client communication and initial set-up call; Client invoicing and payment processing in Stripe and Ontraport; Offboarding all clients including client communication and final invoicing; Executing internal processes to ensure smooth interactions with clients via Asana. I kept internal documents up to date with client information. I updated and helped implement new client case study and testimonial documents. I pulled information and data together for team and client monthly and quarterly audits. I collected information and built various reports and presentations to share with the team and clients.During my time there, clients were onboarded efficiently with a high level of customer service. The Facbook ads team always had access and was supported with technical and admin issues via Slack and Google Drive. Minimal work and oversight needed was needed from the Ads Operations Manager, who in turn was quickly able to step back from day-to-day processes.

Jasper, Fl, Us

Green Point Research is a vertically integrated biotechnology company focused on phytocannabinoid rich biomass origination. A fast-growing company specializing in legal CBD hemp production, and study of the cannabis markets.

Plantation, Fl, Us

Castle Group is the choice for Community Management, specializing in serving the finest Condominium and Homeowner Associations. I was responsible for the receipt and accounting of funds being paid to the Home Owner Associations and Condo Association. I also ensured that resident charges are accurate and that established procedures are followed. In providing exemplary service in a manner consistent with the values and mission, I performed all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service, while working interdepartmentally, as well as with external customers.I researched and solved payment discrepancies of funds being paid to the Home Owner Associations and Condo Associations, made adjustments to accounts as needed, generated and maintained recurring customer billings in Jenark. I supported site staff by answering general Accounts Receivable inquiries via ZenDesk and respond to phone calls and emails.

Fort Lauderdale, Fl, Us

Seamlessly connecting thousands of customers to the best air carriers around the world through the App. Making private air travel accessible through a mobile app that seamlessly connects travelers to private jets at attractive fares worldwide, in real-time. Responsible for the receipt and accounting of funds, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the receipt of payment via Sage Intacct. Assisted Shuttles Team in improving efficiency and accuracy for booking procedures and billing.

Hallandale Beach, Florida, Us

Accesso Services division offers a comprehensive suite of solution-based commercial real estate services for clients who are interested in bringing expertise to their properties in a third-party capacity. The Accesso Services team is intimately involved in the overall planning, project management and administration of the properties they serve – equipping the team with integral knowledge to both identify and maximize opportunities to blend efficient cost-effective operations.Maintained tenant ledgers for over 10 million square feet of commercial real estate assets nationwide. Reviewed bank accounts daily of over 40-real estate entities and processed daily deposits to Yardi Voyager 7. Worked alongside Accounts Receivable manager to resolve discrepancies, variances and enhance AR processes. Collaborated with property managers to assist in collection efforts, post charges and credits to tenant ledgers, with 45% of assigned properties seeing significant improvement in receivables within the past year.

Plantation, Fl, Us

As part of the accounts receivable department, I paid close attention to detail, together with solid organizational and problem-solving skills to ensure completion of multiple accounting tasks. We used custom designed software in our firm to comply with the unique accounting and financial reporting regulations of associations. I helped in monitoring the maintenance accounts of over 300 associations in the tri-county area encompassing in excess of 60,000 homeowners. I provided customer service to homeowners, property management, and BOD assisting in areas ranging from maintenance payments, budgets, miscellaneous charges to new homeowner setup. I was also in charge of monthly in-office team building activities and events, helping to bring employees closer and promote better teamwork in the workplace, one of the key factors associated with a company’s success. Trained new hires for AR Department, Customer Service Department and Office Administration Department. Originally started in company as the office assistant and promoted to AR within 4 months. My contributions as the office assistant included: serving as back up for receptionist to answer telephone and electronic inquiries, forward telephone calls and messages to appropriate persons; office supply management; assisting in paperless office conversion and file organization; planning and handling all catering and set up for lunch orders for the firm partners, office events, and client meetings; and preparing high volume of mail outs for clients on a regular basis to meet deadlines.

Worked as secretary for endoscope repair company. Handle and oversee day shipping and invoicing of mail orders to private owners and hospitals, working under strict time deadlines. Compiled and managed supply inventory of 300 products and weekly shipping reports. Operated Microsoft Office Excel to update scope revenue and tracking logs; input daily sales into database. Responsible for reviewing drafts and checking documents for appropriate grammatical usage. Prepared, managed and organized meetings, conferences, travel arrangements and expenses report.

Miami Beach, Florida, Us

Worked alongside the VP of A&R in day to day operations. Updated artists' pages on various social media networks. Coordinated artist travel and logistics.

Bachelor Of Business Administration (B.B.A.), Marketing

High School