Grace Peña Email and Phone Number
I have successfully transitioned from Executive Assistant to Operations Manager, expanding my responsibilities to oversee various businesses and projects, including their daily operations. My ability to manage complex workflows and execute diverse tasks has allowed me to thrive in this dynamic role.Previously, I built a 15-year career as a Senior Paralegal specializing in Immigration Law, where I developed expertise in managing intricate processes, maintaining exceptional attention to detail, and upholding the highest standards of confidentiality. This foundation prepared me to excel as an Executive Assistant, where I supported an investor by managing schedules, coordinating meetings, and handling sensitive communications with professionalism and discretion.My career journey has equipped me with key skills in organization, strategic planning, communication, and relationship management. These competencies now enable me to take a proactive approach to operations management, ensuring projects and businesses run efficiently and effectively.I’m passionate about driving results, building strong stakeholder relationships, and ensuring seamless execution across all endeavors. My diverse experience positions me to adapt and excel in high-pressure environments, delivering solutions that align with organizational goals.
The Matian Firm, Apc
View- Website:
- unitedfirmlld.com
- Employees:
- 541
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Immigration ParalegalThe Matian Firm, ApcLos Angeles, Ca, Us
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Executive Operations ManagerBeleve Vision Jan 2024 - PresentOversee daily operations to ensure efficiency and compliance with company standards. • Manage accounting processes, including budgeting and financial reporting. • Lead and monitor projects to ensure timely completion and alignment with strategic goals. • Handle legal documentation and compliance to mitigate risks. • Coordinate with teams to ensure deadlines are met, maintaining smooth workflow and productivity. • Oversee marketing and branding initiatives to enhance brand visibility and market presence. -
Executive Operations ManagerIonic Wearables Jan 2024 - PresentOversee daily operations to ensure efficiency and compliance with company standards.Manage accounting processes, including budgeting and financial reporting.Lead and monitor projects to ensure timely completion and alignment with strategic goals.Handle legal documentation and compliance to mitigate risks.Coordinate with teams to ensure deadlines are met, maintaining smooth workflow and productivity.Oversee marketing and branding initiatives to enhance brand visibility and market presence. -
Executive Operations ManagerJoe Wallace | Ehb Apr 2023 - PresentMaintain the investor's calendar, schedule meetings, coordinate appointments, and proactively handle conflicts. Ensure that the investor is well-prepared and punctual for all engagements. Handle incoming and outgoing communications on behalf of the investor. Draft and edit emails, and other documents. Maintain professionalism and confidentiality in all communications.Organize and coordinate meetings, and follow up on action items to ensure timely completion.Conduct research in the industry trends, potential investment opportunities, competitors, and other relevant information. Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and colleagues. Serve as a liaison between the investor and key contacts.Handle sensitive and confidential information with the utmost professionalism and discretion. Maintain a high level of confidentiality and integrity in all aspects of the role.
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Executive Assistant | Joe WallaceEdens Harvest Apr 2023 - PresentManage and oversee the investor's calendar, ensuring efficient scheduling of meetings and coordination of appointments. Proactively address and resolve scheduling conflicts to maintain an organized and effective agenda. Ensure the investor is adequately prepared and timely for all commitments.Additionally, this role includes managing travel arrangements and overseeing logistics for events, ensuring seamless planning and execution. -
Career TransitionCareer Break Oct 2022 - Apr 2023
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Senior ParalegalThe Law Office Of Sharon Abaud, Apc Oct 2021 - Oct 2022Torrance, California, UsFor the role, I requested police reports for victims of various crimes, such as domestic violence, sexual assault, and rape. I authenticated and validated crime to facilitate clients in obtaining status in the US. I drafted and prepared forms/evidence for U-visa applications; evidence for victims of domestic violence; responses to USCIS while requesting additional evidence/complex cases; and adjustment of status for U-visa and VAWA recipients. I prepared I-601A, I-212 I-130, N-400, AOS. I conducted legal research and analysis to identify and find the laws applying to the facts of a particular case.Following are my key contributions to the role:• Created an easier onboarding manual for new hires and training materials/ppt for current employees to stay up-to-date with changes in the law.• Achieved ~95% approval rate of law enforcement/court requests in CA and different states.• Maintained a track record of meeting all deadlines 90% of the time; over 10 deadlines on a monthly basis. -
Humanitarian ParalegalThe Matian Firm, Apc Jun 2020 - Sep 2021Los Angeles, California, UsRequested police reports for victims of various crimes, such as domestic violence, sexual assault, and rape. Authenticated and validated crime to facilitate clients in obtaining status in the US. Drafted and prepared forms/evidence for U-visa applications; evidence for victims of domestic violence; responses to USCIS while requesting additional evidence/complex cases; T-visa applications for victims of human trafficking and sex labor; S-visa applications; and adjustment of status for U-visa and VAWA recipients. I prepared certifications to the US Attorney General. Conducted legal research and analysis to identify and find the laws applying to the facts of a particular case.
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Immigration Case WorkerThe Aguirre Law Firm - A Professional Corporation Mar 2018 - Jul 2020Los Angeles, California, UsI created I-601A and I-212 waivers in the US and Abroad after the post-consular interview. Draft consular processing for immigrant and non-immigrant visas. I prepared briefs for RFEs, such as I-130, N-400, AOS, U-visa, and VAWA.Here is my notable achievement from the tenure:• Delivered training guide and material to new hires to enhance their capabilities. -
ParalegalReeves Immigration Law Group Sep 2016 - Feb 2018Pasadena , Ca, UsI supported clients in obtaining immigrant/non-immigrant visa statuses by preparing USCIS forms. I responded to an additional request from USCIS by gathering evidence for attorneys. I utilized outstanding multi-lingual skills to translate for Spanish-speaking clients while attending interviews. -
Legal AssistantAbrams & Taheri Aplc Jun 2014 - Aug 2016Los Angeles, California, UsI performed a diverse range of functions with high levels of efficiency, such as drafting summons and complaints, discovery, manage court calendars, arrange depositions, and court filing via third party. The job entailed to making sure all parties were served in a timely manner. Drafted sporadically unlawful detainers and sometimes writ of possessions due to defaults.Worked alongside with associate attorney to process immigration cases in a timely manner; and delivering robust assistance in personal injury and contracts.An excerpt from the tenure includes the following highlight:• Served as the in charge of PR for the firm and maintained a favorable public image. -
Legal SecretaryLaw Offices Of Ugo Asobie Oct 2013 - Jun 2014Answered telephones.Provided translation services for in-office and court hearings.Filed in-person at court windows—draft discovery for the attorney.
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File ClerkLaw Offices Of Howard A. Kapp Jan 2013 - Oct 2013Kept an inventory of office supplies.Organized old and new cases.Drafted pleading and discovery templates.
Grace Peña Education Details
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Hope International UniversityVocal Performance -
Pasadena City CollegeParalegal Studies
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National Notary Association
Frequently Asked Questions about Grace Peña
What company does Grace Peña work for?
Grace Peña works for The Matian Firm, Apc
What is Grace Peña's role at the current company?
Grace Peña's current role is Immigration Paralegal.
What schools did Grace Peña attend?
Grace Peña attended Hope International University, Pasadena City College, National Notary Association.
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