Grace O'Brien Email & Phone Number

Ireland

Ireland

Dublin, County Dublin, Ireland

🔹Development of HR internal communications strategy🔹Management of HR internal communication channels🔹Creation and management of employee SharePoint site🔹Project management of HR employee engagement campaigns🔹Coordinating with the Wellbeing team on all wellness initiatives and creatinginternal communications for all wellbeing projects🔹Content creation and design for the Rehab Group Annual Report🔹Rewriting Rehab Group policies in easy-to-read formats🔹Producing and creating employee surveys via MS Forms and Survey Monkey🔹Responsible for D&I strategy cultivation and planning🔹Creating the annual D&I calendar of events🔹Establishing Employee Resource Groups (ERGs)🔹Development of the Gender Pay Gap Report🔹Founder and chairperson of the first LGBTQ+ community in Rehab Group🔹Collaborating with recruitment on D&I language use within recruitmentadvertisements🔹Creating training with HR to identify and eradicate unconscious bias🔹Overseeing policy language use, for inclusivity and accessibility issues🔹Planning & execution of D&I events🔹Creating all D&I employee communications

Dublin, County Dublin, Ireland

o Development of HR internal communications strategyo Management of HR internal communication channelso Creation and management of employee SharePoint siteo Project management of HR employee engagement campaignso Coordinating with the Wellbeing team on all Wellness initiatives and creating internal communications for all wellbeing projectso Rewriting Rehab Group policies in easy-to-read formatso Producing and creating employee surveys via MS Forms and Survey MonkeyCreating annual D&I calendar of eventso Establishing Employee Resource Groups (ERGs)o Founder and chairperson of the first LGBTQ+ Community group in Rehab Groupo Planning & execution of D&I eventso D&I employee communications o Responsible for all HR employee engagement

Dublin, Leinster, Ireland

o PA duties for the Director of People and Culture and her direct reports (HR SLT)o Leading Internal Communications for the Rehab Group Head Officeo Facilitating meetings, travel and accommodation arrangementso Attending meetings with and on behalf of the HR SLT, minute taking, action list distribution andfollow up on assigned tasks prior to the next meetingo Collating expenses for the HR SLT and reconciling credit card statementso Producing the monthly and quarterly HR reports, for inclusion in the Rehab Group BoardMeetingso Management of the company’s Income Protection scheme and the company wide flu voucherschemeo Spearheaded the Irish National Wellness Week initiative, in Rehab Group’s Head Office.Organised staff events, such as on-site yoga, mindfulness class and healthy breakfast forall staff. Created and carried out the internal communications plan for the initiativeo Member of the Rehab Group Diversity and Inclusion Team - creating internal communicationsfor head office staff on diversity and inclusion, hosting diversity and inclusion coffee mornings,o Arranging Medmark Occupational Health appointments for staffo Management of the Rehab Enterprises One 4 All Christmas Voucher schemeo Rewriting Rehab Group Policies to make them more accessible for staffo Facilitating grievance meetings between staff and managemento Undertaking administrative tasks, on behalf of the Director, in disciplinary procedureso Reconciling and coding all invoices for the departmento PowerPoint creation for the HR SLTo Liaising with procurement departments on Capital Expenditure orders and administrationo Ad hoc duties for the wider HR team

Dublin, Leinster, Ireland

o PowerPoint creation for the CCMO for Board and Exec meetings, as well as for the CEO and IMI presentationso Event management for CCMOo Revamping company branded materials and assisting the Brand Manager with the new brand identity roll out companywideo Liaising with Asset Management and Infrastructure departments to create statutory adverts for national print mediao Liaising with design companies on Compulsory Purchase Orders (CPO)o Liaising with the media agency for media bookingso Manage the day to day requirements of the communications team o Booking and arranging meeting rooms, travel and accommodation arrangementso Collating monthly credit card reconciliations for CCMO, Head of Group Internal Communications and Group Head of Corporate Affairs, Stakeholder & Media Relationso Raising and processing of Purchase Orders and invoiceso Setting up new suppliers on Oracleo 3rd party contracts liaison with the legal department for the Communications teamo Signing off on team’s time and absence on our Core HR systemo Liaising with procurement on payment process for our business needso Liaising with procurement/legal departments on Tender administrationo Minute taking and action list distributiono Lunch and Learn Series coordination, planning and execution of events – booking external speakers, etc.o Ad hoc duties for the wider Communication Teamo PA duties to CCMO

Dublin

o Analysing sales trends across all retail and private sales channelso Preparing weekly sales report for the National Sales Director o Analysing year on year sales performance across all products in the Pat The Baker Range o Administrative management of Pat The Baker’s nine depot managerso Coordination of administration projects across Pat The Baker’s eight Irish Depots (involves the delegation of projects to nine depot managers and their administration staff)o Project coordination of Pat The Baker’s reporting system’s updateo Instore promotion implementation across the entire Irish retail sectoro Liaising with Senior Retail Buyers across the Irish retail sector on EPOS, instore placement and pricing issueso Reviewing and monitoring instore promotional activities across the Irish retail sector and making recommendations on future promotional activities thereino Contributing to the development of new productso Liaison with Brandbanko Coordination of staffing operations for Bank Holidayso Data configuration and production of sales review presentations for the Senior Management teamo Weekly analysis of EPOS data and Nielsen reports for Senior Managemento Using analysis to identify areas of the business which need a change of sales strategy and helping implement new ideas to push areas where sales are laggingo Training of staff members on computer systems and software packageso PA duties for Head of Sales Operations and Sales Manager Irelando Other ad-hoc administration duties

Dublin, Ireland

o Preparing and arranging sales information for potential clientso Designing presentations for sales team for agency and client pitches o Producing post-campaign presentations for key clients, showcasing their latest campaignso Designing sales presentations for the international sales teams to encourage European and American clients to advertise with Exterior Media in the Irish marketo Liaising with the marketing team to identify areas within the market with potential for growtho Preparing key sales data reports and franchise dashboard reports for the Sales Director and Franchise Directoro Analysing sales data across our 65 media formats and producing performance reports for the Sales teamso Working with the sales team to identify areas of the business which need a change of sales strategy and helping implement new ideaso Preparing weekly reports for clients on all our formats o Preparing TGI, JNOR and Nielsen reports for the sales team o Preparing monthly sales review presentations for the Sales Directoro Producing purchase orders for artwork creation for clientso General administration dutieso Adhoc photography when needed

o Planning advertising campaigns for clientso Liaising with clients both directly and indirectly through agencieso Dealing with customer and public queries by phone and emailso Liaising with printers o Producing sales reports o Liaising with the operations department o Liaising with agencies o Coordinator for in-house IT mapping systemo Liaising with accounts department to facilitate completion of invoicingo General administrative duties

Certificate In Internal Communications, Communication And Media Studies

Professional Diploma In Digital Marketing, Digital Marketing

Postgraduate Diploma, Public Relations

Bachelor Of Arts (B.A.), Journalism And Media Communications

Professional Diploma, Diversity, Equity, Belonging & Inclusion, Distinction

Covering the concepts, frameworks, and legal obligations specific to the Irish workplace, to deal effectively with issues of equality.