Managing and tracking the flow of documentation between Lamprell and Scottish Power on Excel and Filenet.Automating the creation of monthly reports in Excel across all packages.Implementing Cross-training across all packages.

Initially working as a Document Controller for 4 months in the Kensal Green Site Office before being promoted to Assistant Information Controller and moving to the central Paddington Office.Primary duties involved processing and managing the interface of documentation between Network Rail and the Client Crossrail within enterprise Bridge (eB) as well as handling Traction Power and Telecoms Line of Route scope. I also handled a large number of interfaces with other projects, functions and locations in Network Rail and external third parties.Additional duties included creating the Document Control discipline’s HUB page on Sharepoint for the project, attending kick-off meetings and managing one other person. I also ran several presentations within the Document Control team on Lesson’s Learned and the DC Hub Page at the quarterly discipline Summit.I was involved in the process of close-out of Commercial documentation within the system to prepare it for final handback to the National Records Group along with Asset Management Plans, Health and Safety Files and Stage Gate reviews.Administrator for eB (Oracle) as well as our Project FTP site (Sharepoint 2007)

Pieridae Goldboro LNG Project - FEED.Managing all aspects of the Document Management process within the FEED phase, supervising a team of 3. Participating in weekly Leads meetings, Client meetings and training the Project team on system use and their role within the Document Management process.Managing the Manpower Plan for the department between the FEED phase and Open Book Estimate (OBE) phase.Updating the Document Control Execution Plan/Procedure, writing the Instructions to Suppliers and Subcontractors for Document Management.Designing a variety of the Document Status Reports outside of the EDMS (iDocs) both graphical and statistical to meet the needs of the Project Management Team and to assist with the preparation for Handover to the Client, Pieridae.

Statoil Mariner EPC ProjectManaging the Supplier team of 11 Document Controllers on the fast track project: Mariner Topside EPC covering 160+ Purchase Orders. Reviewing procedures and processes, updating as necessary. Participating in Supplier Kick Off Meetings to present the Document Control scope and answer questions as required. I created various MS Access queries and Excel templates to manage Document metadata for stream lining and facilitating various processes such as SDL bulk loading, client mark-up management, expediting reports, as well as providing additional reports to Client and Project teams outside of the I-docs system defaults.Managing Document flow for two Clients (Statoil and DSME) across both their systems was an additional challenge as we had to maintain data integrity between them. There were frequent changes to the various Document Management processes so I held regular meetings with the Supplier team to ensure they were informed of any changes and felt confident with the process and systems. I focussed on fostering a positive working environment within the team, sharing knowledge and delegating more complex responsibilities as the job grew to help ensure the team remained highly motivated and valued.Client meetings were regularly held on a weekly basis between both parties and once a month to include other Contractors which I occasionally ran. Due to the fast track nature of the Project I was in frequent contact with the Expediting team to manage prioritisations, metadata integrity and speccing reports within I-docs.

BP Global Subsea Hardware (GSH) – Shah Deniz 2 ProjectResponsible for implementing the transition of GSH scope between the Project (JP Kenny) Docpro system and the GSH Sharepoint system. This included: writing a Gap analysis between both systems and processes covering Document Control, Data and Model data handling, training GSH Project team on using the system, interfacing with third party contractors on managing the transition. This proved particularly challenging as GSH requirements and the system itself were still being continually developed with frequent changes before and after we transitioned. Once transitioned I led the team with the standard day to day Document Control functions as well as dealing with frequent queries, retraining GSH Project team as required and interfacing with the Shah Deniz 2 Document Control and IM team on a regular basis.

Block 31 GES ProjectSetting up the MDR, Distribution Matrix, Document Control Procedure and process from the beginning of the project. In charge of all document control related activities and ensuring that Client requirements were adhered to. Running a manual in Excel in preparation for moving in to new EDMS ProArc and creating report templates.Block 18 GEL ProjectWorking as the Lead Document Controller running all Document Control activities using Conisio along with an Excel MDR as well as submitting documents to the Client through BP Sharepoint and managing one Document Controller. Designing and creating ad-hoc late reports, progress reports and client handover reports amongst others through Excel and MS Access as required by the project. Liasing closely with the client to resolve issues quickly and efficiently as well as form solutions to improve the Document Control process. Assisting QA department with handover preparation and taking on board the As-Built Index for final issue to the client at the end of the project.This Project was particularly demanding due to the nature of the systems, Client demands, high volume of work and frequent long hours.

Initially starting as a Senior Document Controller for three months assisting with document issues and data manipulation for the Master Document Register in MS Access based document control system Encompass. Helping the Database Administrator to create queries and reports to manipulate data into a format to export for the Client.. I was moved fully into the Data team, reporting to the Informatin Manager around October 2009. My duties included writing the first issue of the Data Management Procedure and the Units of Measurement Specification to ensure compliance with Agip and Shell’s requirements for Onshore and Offshore respectively. I helped in the set up of SmartPlant Foundation ensuring that Shell EIS and Agip Data definition requirements were met. Participating in weekly SmartPlant progress meetings and IM action meetings with Shell and Agip Client teams. Helping the team with the Master Equipment List and Datasheet formats. Documenting the transfer of data between the SmartPlant Integrated Systems (SPEL, SPI, SPP&ID and SPF.) A large portion of this work was in data manipulation through Excel and Access to combine data from several sources into workable formats.

Working primarily on the processing, tracking and storing of design documentation through the CBI in house systems VPRM (Oracle based) and P-Docs (Lotus Notes based system.) in line with strict Client requreiements I taught myself MS Access and designed and created a CMDL Converter for both Design and Vendor disciplines which utilitised use of external Excel tables, several queries, forms and macros to convert VPRM documentation data into the required client layout in Excel format for upload to Client’s system Nexus. This helped reduce a daily reporting requirement by 30 minutes. I used a live Access database connection to VPRM through an ODBC link to set up and produce various reports as required and macros to help automate the issuing process. I wrote several guidelines over the course of the project for PDF-CAD conversion, Access Database use and handover among others. In the latter stages of the project I prepared Handover Databases and reporting queries and macros for Design, Vendor and Subcontractor documentation through the VRPM ODBC link. Utilising Client’s Pearl Client Access database link I assisted the Information Management team by creating a handover database for all Tag Related Data consisting of 135,000 items of data across over 9,000 tags before handing this over to the external office based in Ajman.

Working across various projects over 6 years from Document Controller to Lead Document ControllerSenior Document Controller - BP Azeri Project Phase 1, 2 and 3Duration: 4 yearsLead Document Controller - Agip Kashagan Early Oil Project FEED Phase Duration: 4 monthsDocument Controller - BP Greater Plutonio Block 18 FEED PhaseDuration: 10 monthsDocument ControllerPolar Lights - Oshkotin and Kolva Field Development Projects Duration: 7 monthsOffice ClerkGovernment OperationsDuration: 4 months