Administrative Analyst I
CurrentAssist with screening and referring qualified applicants to interviewers or hiring managers.Maintains and updates a biweekly position control database; maintains control of Position Control numbering system; makes manual revisions to filled/vacant tables, if necessary. Produces reports, as requested; sends updated "Positions.dbf" to Budget for Budget program. Inputs application background information on vendor web site. Processes department selection paperwork; checks selection personnel action form for proper signatures; verifies that salary, grade/step are correct. Makes job offer to selected candidate. Forwards candidate's name and job information to medial center for pre-placement/promotional physical. Contacts medical center for update/follow-up on physical results. Discusses post-offer requirements with candidate. Interacts with representatives of other agencies. Sends background investigation application forms to applicant; forwards background information returned by applicant to vendor; follows up on background checks with vendor. Maintains job offer/pre-placement physicals log.Processes written requests for verification of employment; maintains VOE request file copies. Verifies and obtains reference and work history information from prior employers, educational organizations, individuals, and other sources. Prepares "lost wages" letters to forward to employee's insurance company, per request.Prepares reports of applicant flow and job opening information. May assists with the testing procedures for applicants. Compiles and files data related to applicants and open positions. Writes advertisements for job openings based on approved submitted Personnel Requisitions. Prepares and posts job openings internally. Places advertisements for open positions with agencies and media. Serves as County representative with newspaper advertising departments and other recruitment sources.
