Operations Manager
Finance• Process day-to-day financial materials, including invoices, payments to vendors, and checks, and manage the flow of financials documents to outsource bookkeeping firm• Prepare and process all payroll documents with outsource bookkeeping firm and manage the on-line time tracking system for staff• Process and manage the monthly federal AmeriCorps grant financial reports prepared by the outsource bookkeeping firm• Manage and administer the state matching mentoring grant… Show more Finance• Process day-to-day financial materials, including invoices, payments to vendors, and checks, and manage the flow of financials documents to outsource bookkeeping firm• Prepare and process all payroll documents with outsource bookkeeping firm and manage the on-line time tracking system for staff• Process and manage the monthly federal AmeriCorps grant financial reports prepared by the outsource bookkeeping firm• Manage and administer the state matching mentoring grant reimbursement requests and reporting using Excel tracking system; work with grantees to answer questions on reimbursements and reporting• Under the direction and guidance of the VP/COO, manage and implement preparation of annual budget and mid-year forecast with the management staff• Under the direction and guidance of the VP/COO, review monthly and quarterly financial statements prepared by the outsource bookkeeping firm and work with management staff to review department budgets • Manage preparation of documents for audit with outsource bookkeeping firm; be a resource and support to auditor during fieldwork; prepare auditor worksheetsTechnology• Manage work with our outsourced tech support firm and serve as go-to person to maintain and support our tech network and databases and support staff• Manage program and partner database (Quickbase); work with staff to maximize its usage and functionality• Partner with the VP/COO and other staff to Identify needs for new technology initiatives Human Resources• Process and administer all personnel-related forms and documentation • Support and be a resource with staff on employee policies and practices• Manage relationships with benefits vendors• Support management team and VP/COO with recruitment, hiring, and orientationAdministration• Manage day-to-day operations for the office suite, including liaison to the buildingsuperintendent, trouble-shooting issues/repairs, and responding to staff needs Show less
