Gretchen Bauer Email & Phone Number

Nashville, Tennessee, United States

Nashville, Tennessee, United States

During company restructuring, and prior to its merger, the company eliminated 90% of legal department including all leasing paralegals

Greater Nashville Area, Tn

Draft, review abstract and distribute leases and related legal documents for the largest privatedeveloper of retail property in the Metro Nashville Area, with real property throughout the U.S. withtotal developments equaling 37 million square feetSole creator and custodian of all Master documents and restriction reporting

Greater Atlanta Area

Administration of industrial leases for properties acquired by 2014 multi-company mergerReview, abstract and distribute domestic and international leases for industrial properties located in the U.S. and Mexico with a total area of approximately 12.7 million square feetAnalyze newly acquired tenant records and coordinate requests for information with local property managersPrepare and track estoppel certificates, subordination and non-disturbance agreements and other legal documentsAudit security deposits and coordinate adjustments with the accounting departmentReview and record property management agreements for all newly acquired propertiesPrepare and maintain due diligence lists for the proposed sale of a portfolio of properties totaling 4.9 million square feetPrepare and process internal and external commissionsReview tenant insurance specifications and forward sample certificates to new tenantsAnalyze monthly billing reports to insure accuracy in lease chargesReview all document drafts, prior to execution, to verify consistency and accuracy of contract termsParticipate in annual budget process and review annual operating expense reconciliations in collaboration with the accounting department

Atlanta, Georgia

Researched multiple software systems and implemented new property management softwareAudited and upgraded database and accounting system; making necessary adjustments and revising procedures to increase accuracy and productivityDeveloped master lease for all propertiesEfficiently maintained all accounting records for multiple properties including accounts receivable, accounts payable, collections and commissions managementSupervised extensive renovations to 1950’s era office building purchased in June, 2013Coordinated tenant possession and dispossessionDeveloped conventions and procedures to insure consistency in reporting and prepared financial statements and rent roll reports for owners and investorsUpdated and maintained all property, unit and tenant databasesEffectively participated in problem resolution efforts with contractors, tenants and employeesSuccessfully resolved landlord/tenant disputes and maintained tenant satisfaction leading to tenant retentionResponsible for the property management of multiple office and industrial properties

Roswell, Georgia

Performed accounts receivable activities for 75 properties and 800 tenantsReconciled bank statements for 70 bank accountsProcessed payments on mortgage notes for 70 properties and reconciled amortization schedulesInvestigated and cured billing and contract related disputesReviewed and approved all property related expenses weeklyProvided coverage for accounts payable department as necessaryAdjusted tenant escrow billing to increase cash flowPrepared and filed sales tax reportsUpdated and maintained all property, unit and tenant databasesConsistently met or exceeded all deadlinesAnalyzed and abstracted all lease/legal documents and contracts for approximately 500 tenants in 3.3 million square feet of commercial propertiesReviewed due diligence, analyzed and abstracted all documents and contracts for new property purchases totaling 1.6 million square feetReviewed documents, prior to execution, to verify consistency and accuracy of contract termsActively participated in problem resolution efforts Originated format for reconciliation reports and produced reports for 500 tenants annuallyReviewed leases and supervised tenant implementation of contract termsPrepared rent roll and other informational reports for management useStandardized master lease languagePrepared rent commencement letters to ensure tenant/landlord contract agreementUpdated and maintained property inventory

Atlanta, Georgia

Performed all leasing, property management, accounting and lease administration activitiesSupported managing partner daily and supervised Atlanta firmPrepared monthly and annual financial statements for seven entitiesManaged seven sets of books including all accounts receivable and accounts payable activitiesManaged and distributed payrollPerformed tenant billing, review and implementationReconciled common area expenses, adjusted escrow billings and generated tenant reportsVerified, collected and processed monthly rental paymentsUpdated and maintained property, unit and tenant databasesPrepared and abstracted all contract documentationSupervised and directed general contractors to insure timely completion of tenant improvementsCoordinated maintenance and repairs for all propertiesSupervised and facilitated capital improvementsAnalyzed insurance policies and premiums to insure proper coverageSuccessfully resolved landlord/tenant disputesCoordinated tenant possession and dispossession Modernized, revised and updated master leasesMaintained successful tenant relationsProduced and maintained rent roll and other informational reports

Education record

Education record

Education record

Education record