Gretchen Ortega Email & Phone Number

Virginia, United States

Washington, Dc

Maintain and manage the workload of the Director and ensure all tasks and projects are completed. Work with the Director, trustees, and staff leaders to shape annual institutional planning/priorities and communicate these strategies to internal/external stakeholders.

Washington D.C. Metro Area

Responsible for creating and maintaining processes, workflow, and helping facilitate daily communication and collaboration across the Editorial team, specifically for the Editor in Chief and editorial priority initiatives. Responsibilities include managing project schedules, team communication and prioritization; organizing and helping lead key task force meetings; supporting presentation development; providing team event support as needed, maintain office supplies and communicate needs for facility support. Contribute to big department-wide projects and ongoing exposure to key team initiatives. General administrative support as needed.

Washington D.C. Metro Area

Manage executive calendar in fast-paced environment.Coordinate meetings, calls and events to include all logistics (scheduling, catering, preparation of meeting materials, etc.)Handle complex worldwide travel arrangements and process related expense reports.Serve as ambassador of the Office of the CEO and NGP, handling incoming calls, visitors and all situations with discretion, diplomacy, enthusiasm and the urgency necessary.Develop and maintain excellent relationships with key contacts within and outside NGP.Handle frequent projects successfully while prioritizing conflicting needs and changing deadlines.

Fairfax, Va

•Provide confidential executive support to the Vice Presidents and his/her management teams.Coordinate the complex and shifting schedules of senior executive staff to facilitate meetings and travel arrangements.Maintain all administrative procedures, including travel arrangements, expense reports, time reporting, authorizations, etc. Maintain electronic communications, or other internal communications, on behalf of the Vice Presidents.Schedule internal and external meetings, providing proactive and real-time calendar management Manage team rosters, and support various employee management procedures, such as performance management.Work closely with Global Marketing Operations team to ensure the Vice Presidents and teams are aware of and meet milestones of internal projects.Participate in special project assignments on an as required basis.

Mclean, Va

• Provide support for six Vice Presidents including – VP/National Education and Hotel Sales, VP/Distribution and Single Copy Sales, VP/Consumer Insight Revenue & Analysis, VP/Consumer Sales, and VP/ National Distribution. Provide additional support to the President of GPS and Senior Vice Presidents as needed. • Ensure that all administrative needs of the executives are met including travel, calendars, appointments, and expense reports. • Planning and executing executive/client meetings -- space, equipment, catering, calendars and logistics. • Gather information and compose routine correspondence and reports including monthly and quarterly circulation and financial reports, weekly Customer Distribution reports and reports to support Gannett Board of Directors Meetings.• Confirm contracts are signed, sent and archived for distribution agreements between Gannett Company and other newspaper/periodical providers.• On-boarding new employees and working with HR and IT to secure all pieces necessary for a welcoming transition to our company from offer letter to office.• Organize employee engagement events including GPS holiday gatherings.• Arrange for all VIP newspaper delivery during travel for Gannett Company’s Board of Directors including present and former CEO’s.

• Work directly with Gannett Company’s CEO, CFO and CMO and staff for creation of presentations for Board of Directors meetings, companywide town halls and rebranding efforts.• Provide superior communication services to top executives for multi-billion dollar companies, including presentation creation, project management, video production and photography. Respected leader of creative teams, independent film companies and corporate communications departments. Conceptualize and orchestrate large meetings, events and productions that effectively reinforce the clients’ needs. Clients: Gannett Co., USA TODAY, USA Weekend, X-ILE Pictures.

Supervised the day-to-day activities and progress of Post Admin Coordinators including hiring, and yearly reviews.Collaborated with business operations to ensure timely closings and work reconciliation for Discovery Production Group’s 54 edit suite post production facility. Resulting in a more efficient, productive and accountable post production facility.Provided client services to producers, editors and project managers in a large, fast paced, dynamic environment.Monitored the appearance and administrative functionality of edit suites and facilitate maintenance.

Provided coordination of the entire post-production process from start to timely completion for client creation of broadcast quality film and video projects.Lead supervision of all operational tasks as necessary, including High Definition On-Line Video Post Production, Linear/ non-linear video post production, DVD creation, Telecine, duplication, graphics, compression, 5.1 digital surround and stereo audio creation.Managed budgeting and cost control. Monitoring of bids and clients budgets.Entrusted with handling of multiple client concerns accurately and efficiently in a high stress, deadline-driven environment.Clients included: National Geographic, The Discovery Channel, EMI Records

Other; Certificate In Management Essentials, Complete

Management Essentials is an 8-week, 35-hour online certificate program from Harvard Business School. Management Essentials takes.

Alternative & Experimental Media

Bachelor Of Arts - Ba, Media Arts

Activities and Societies: Honors Program, Cum Laude