Responsible for the administration of the legal office and contract management.

Immigration Paralegal - responsible for all aspects of case management, including translation during INS Interviews.

Administered the President’s overall daily office operations, as well as the day-to-day tasks and project management of the home office/principals homes. This position requires an amazing ability to manage multiple project, priorities and deadlines. Diversified knowledge and research skills are critical. Important to apply time management skills and sound judgment while maintaining a high degree of confidentiality.An overview of my projects, priorities and responsibilities:• Handle all Administrative Functions – composing correspondence, client management, project administration, etc.• Manage complex Travel Arrangements – Domestic and International • Oversaw Calendar for the President - Maintain and orchestrated the President’s schedule on a professional and personal basis. • Lead overall planning, coordination and execution of events (both professional & business); such as, any and all client meetings or off-site meetings. This includes venue selection, menu planning, audio/visual & technical security, and transportation/logistics. Attend events to oversee all details are executed. • Accountable for Property Management; scheduling repairs and maintenance, negotiating best vendor pricing and overseeing work performance, while providing direction as necessary. • High degree of resourcefulness to fulfill specific research & purchasing requests.

Reported to the President of Latin America Region and also provided administrative support to the executive team; COO, CFO, VP of Marketing, VP of Human Resources, and VP Supply Chain and their respective work teams; both in the United States and Latin America. This position requires an amazing ability to multi-task, prioritize, and apply time management skills while using sound judgment while maintaining a high degree of confidentiality.Managed the following functions:•Arrange complex domestic and international travel schedules and agendas; including airfare, ground transportation, hotel reservations and dining reservations. Manage visa requirements as necessary for all staff; process and compile all necessary documents, including business introduction and invitation letters. Coordinate inbound travel to the United States for our Latin America staff; negotiate best rates at hotels, transportation and make other logistical arrangements, as needed.•Maintain and orchestrate the schedule of the President, COO, CFO and VP of Human Resources. This calendar management includes scheduling both external and internal meetings.•Responsible for overall planning, coordination and execution of employee events; such as, Holiday Bash, Weekly All Staff Breakfast, Monthly Communication Meetings, Quarterly Business Reviews, and any and all client meetings or off-site meetings. This includes venue selection, menu planning, audio/visual & technical security, and transportation/logistics. Attend events to oversee all details are executed. •Accountable for Facilities Management; scheduling repairs and maintenance, negotiating best vendor pricing for coffee, office supplies, water services and directing housekeeping contractor.• Assist Human Resources with all requests; including candidate interviews, new hire orientations, new policy implementations, employee reimbursement & recognitions.

Responsible for the overall management of the Executive Office. Calendar Organization,Expense Reporting, Travel Arrangements, Budget Adminstration, Procurement, and Financial Management.

Responsible for the coordination of correspondence,appointment scheduling, special project management and overall support of Human Resources staff.

Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning. Coordinated and set up high-level conference calls, management meetings, special events and travel arrangements for top executives. Maintained detailed electronic files for future reference.Updated and maintained CEO's calendar to maximize CEO productivity.Prepared expense report and tracked payment to ensure proper & timely reimbursement. Assisted manager with special projects.Communication & Client RelationsAnswered all incoming calls and acted as a liaison by maintaining open lines of communication among senior executives, board members, middle management and administrative staff.Wrote correspondence, proofed and edited documents to ensure accuracy and consistency. Coordinated preparation and timely dissemination of company reports and slide presentations for management meetings.Took dictation and/or recorded minutes during meetings, as deemed necessary.Human Resources Responsible for all phases of the new hire process. Facilitated employee relations issues and served as a mediator to solve performance or personal matters that may be hindering the employee to maximize his or her true potential.Administer changes in the system; such as, name or address changes, maternity or other leaves of absence.Responsible the compliance with all laws on termination and final pay. This involves careful documentation of all steps leading up to and including termination. Conducted exit interviews and providing termination information. Assist with bi-weekly reporting for all personnel. Verified time sheets and discussed discrepancies with relevant management. Assisted employees with time reconciliation and payroll issues as required.

Responsible for the establishment and organization of a committed, society-conscious and energetic employee committee to enhance company's goals. Rally other staff members to participate in our efforts, thus maximizing Sony's exposure throughout the Greater Miami community. Gained commitment and build consensus around the other Sony entities (such as, Sony Music, Sony Pictures and Sony Erricsson) to join forces at various community events and thereby, increasing Sony's brand recognition and presence in Greater Miami.Enhance the presence of Sony in South Florida as a generous and compassionate business partner by managing the disbursement of philanthropic funds in accordance with Sony policy, and in such a manner that those less fortunate in our community will reap the maximum benefits.Provided superior administrative support to President, including efficient organization of time management (appointments, meetings, and travel schedule), process & maintain correspondence with the utmost confidentiality, reviewed legal documents with in-house counsel, events/logistics coordination, communications and policy compliance, and problem resolution.Organize, recapitulate, and distribute monthly reports according to stringent deadlines. Furnished weekly analysis on sales status for each area with updates on current sales versus targets and how these compared to originally budgeted figures. Created specialized reports that reviewed sales trends over a specific period of time.Financial management support by monitoring expenses to minimize overages and adhere to budgetary constraints.

Responsible for managing all administrative functions of the Chief Financial Officer and offering auxiliary support to the Finance and Administration Department.Successfully lowered travel expenses by over 30% by implementing cost-saving strategies and adhering to stringent policies and procedures.Effectively collected an outstanding debt of over $70K by carrying out basic collection techniques.Presided over an internal task force for the better utilization of employees' time and talent.

In charge of overall office operations; including but not limited to, review of client advertising schedules, budgeting consideration and results tracking (clipping service). In addition to invoicing and trade negotiations.Managed more than 5 sales representatives in the following South American countries; Designed promotional collateral material in collaboration with Burdines - The Florida Store® (currently Macy's) to promote tourism shopping with special emphasis on the Latin American market. Assisted in the design and selection of trade show booth; discount shopping booklets; giveaways and other advertising materials.Travelled throughout Latin America representing the Orlando Convention & Visitors Bureau, Burdines and other to various tourism trade shows; such as FITUR, Feria del Turismo, POW WOW, etc.

Handled all logistics for promotional events and assisted in the creation & development of collateral material and promotional tools to maximize the exposure of Greater Miami & The Beaches. Participated in both local and overseas presentations, designed promotional trips (FAM) to enhance member exposure in Latin America and assisted in the follow-up strategies to strengthen Greater Miami's worldwide tourism position.