Guiling Chi Email & Phone Number

Auckland, Nz

Auckland, New Zealand

One of the largest souvenir manufacturers /distributors in New Zealand, providing quality souvenirs, gift and New Zealand inspired skincare to the world for over 63 years. Position: Purchasing officerKey Roles and Responsibilities:• Managing the demand for more than 1000 products based on the sales history and forecast procurement needs for thousands of direct and indirect materials and packaging to ensure there are sufficient materials for assembling and producing products. • Responsible for reviewing buying calendar procedures, preparation and creating purchase orders that meet business requirements and sales expectations • Liaise with internal stakeholders across the business to promote positive communication with the sales and marketing function to ensure specific deadlines are met.• Build and develop relationships with the key suppliers and contractors. Liaising with 3PL providers and production leader, to ensure the business operation in line with company expectations. • Maintain complete updated the purchasing records/data and pricing in business system. • Managing and following up overseas and local orders and confirmation in a timely manner. Liaising with the suppliers and forwarder agents to ensure on time booking from overseas. • Monitoring status of orders and the shipments, provide the clear shipping documents and clearances for both shipping suppliers and inwards goods team in warehouse. • Preparing the payment for import products, raising and monitoring of claims for factories and vendors for faulty products and non-conformanceAchievements: During the 14 months for this maternity leave coverage, I have built more strong relationships with key suppliers globally. we have gained more trust with suppliers to ensure positive outcomes for Parrs relating product, service, supply and pricing. my logistic experience has well applied to this role and saved shipping cost on the international shipments.

Auckland

One of NZ’s leading gift and souvenir supplier, create beautiful design on skincare and souvenir products. Position: Operational ManagerResponsibilities:• Manage the demand for more than 800 current products are available for both domestic and international sales, maintain a reasonable inventory levels for peak and slow seasons to achieve warehouse efficiencies and sales expectations.• Responsibility for the production plan of both imported products and local manufactured finished goods, ensure 3rd party components requirements are produced on time to requirements. • Oversee 3PL relationship to ensure deliveries are dispatched and received on time.• Liaising with forwarders from overseas and local to manage shipping logistics, ETAs. Coordination of import/export processes, Ensure all shipments to deadlines.• To generate, maintain and communicate with all new products production plan from sourcing, pricing, shipping, costing to complete the final price list for sales. • Oversee operations to ensure minimum costs and prevent waste in operation activities. • Compile, store and retrieve products data.• Plan, organise to carry out supervisory responsibilities for stock take to ensure stock take completed on time.• Develop operating procedures as necessary. • Review sales data to make decision on end of line products and updating clearance list monthly. • Work closely with the sales team to ensure specific deadlines met. Achievements:Being in charge of operation role, I have saved company’s thousands of dollars by developing more efficient operation procedures. I have restructured shipment process and achieved to reduce the freight cost more than 40%. I have organised to restructure the international sales procedure by removed the third-party warehouse in HK and negotiated with overseas forwarder to manage all the shipments to be shipped directly from suppliers to customers and cut off the cost on third-party warehousing.

Auckland

Dealing with international suppliers in regards to samples, price, delivery, lead time and quality control, Including sourcing products for customers.Liaise with forwarder to manage shipping logistics, ETAs. Ensure all shipments to deadlines.Pricing analysis and calculation, prepare the costing for all the international purchase including the import freight cost.Provide costing analysis for approval by the director of imported product from suppliers.Check all payments for accounts payable report to director all the quires.Accounts payable and receivable. Arrange collection of outstanding debtorsCash book and Bank reconciliation.GST and Tax return.

Prepare payments for local and international suppliers.Raise claims against suppliers for products or services where necessary.Reconciliation across various departments.Perform costing across four departments ( Footwear, Repco, Dunlop, Sheridan) to ensure shipments are receipted and costed accurately Investigate variances by checking pricing, freight charges and duty rates. Investigate internal outstanding rework stocksProcess commission payments for agents Prepare the royalty forecasts, accruals and payments for all license holdersRun KPI reports for Clothing Division

Order and procure product components and materials in a timely manner from foreign and domestic suppliersEnsure that all ordered product components and materials arrive Maintain stock levels in a timely manner. Control what stock needs be to ordered and created and maintain minimum stock levels for the number of products required Follow up on information requests from both sales and production departmentsReport to the General Manager and consult the matters of urgency