Gwyneth Byrd Email & Phone Number

Rome, Latium, Italy

Collect and compile data on programme/ project activities to support reporting on programme/ project delivery; • Provide information on programme/ project expenditures and status of programme/ project budget; • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement.

Rome, Latium, Italy

Screen requests for appointments with supervisor; maintain supervisor’s calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;• Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style;• Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit;• Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases;• Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required;• Create and maintain the work unit’s filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites;• Perform other duties as required.

Rome Area, Italy

• Collect and compile data on programme/ project activities to support reporting on programme/ project delivery; • Provide information on programme/ project expenditures and status of programme/ project budget; • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement.

Rome Area, Italy

Participate in the execution of sections of complex audits, including audit interviews and testing, at both headquarters and/or in the field, as assigned.Analyze and recommend improvements to current audit, inspection and investigation procedures and processes.Write sections of Finance and Administration audit reports.Collect background information from various sources for the preparation and execution of audit inspection and investigation plans.Assist audit and investigation teams with evidence gathering for audit, inspection and investigation assignments. Participate in related meetings and missions as required. Prepare electronic audit and inspection working papers or investigation and inspection case file documents, to be filed in OIG’s audit and investigation databases, in accordance with standards and requirements. Maintain and develop the Office's audit or investigation information systems / data bases. Provide OIG, as well as other departments, offices and the external auditor with relevant non-confidential information on audits, inspections and investigations performed or planned.Prepare sections of, and edit and format, draft audit, inspection and investigation reports and memoranda; collate tables, exhibits, reports, presentations, statistics and other documentation.

Edit highly confidential audit reports and special investigations reports.Capacity to assist high-level UN executives in a very independent and autonomous manner, resourceful, quick problem-solving and decision making, fast learner. Ability to work in English, French and Italian.Mission travel, when necessary, to assist in Investigation/Audits and Inspections.Manage/monitor budget and prepare divisional forecasts.Manage human resources, including entitlement and mission travel planning for all staff members as well as recruitment of consultants and volunteers and arrange for payments.Perform all duties of the Executive Assistant to the Inspector General in her absence.Supervise administrative assistant. Communication & Member Country Relations:Organize and coordinate high profile official meetings at FAO Headquarters and abroad and act as liaison between FAO officials and member country delegates. Write correspondence, proof and edit before signature/dispatch by the Director-General of FAO.

Human resources.Logistics, travel planning.Commodity statistics.Organization of large meetings.Other duties, as required.

Processed travel expense claims.Processed travel advance payments.

• Management of programs on site in Italy, including acting as a tour guide focusing on art history and cultural history of Italy and instructor of the Italian language.• Responsible for program budget and reconciliation of funds with main office in U.S.A.

Ba, English Literature

Activities and Societies: Kappa Kappa Gamma Theatre

Education record