Mohamed Habeeb Email and Phone Number

Administrative Support:Overseeing a spectrum of administrative tasks while ensuring confidentiality and discretion in managing HR-related information and records.Maintaining and updating internal databases encompassing personnel data, leave records, disciplinary actions, and facilitating accurate information for the payroll department.Manpower Management:Compiling department-wise manpower statistics to optimize utilization and prevent idle manpower.Mobilizing new employees, facilitating project-specific medical and safety inductions, coordinating with the store department for PPE issuance, and organizing necessary HSE training.Workforce Coordination:Collaborating with planning cost engineers and project managers for workforce forecasting and allocation.Preparation and timely submission of manpower requests to HR for seamless project allocation and vigilant monitoring of workforce mobilization status.HR Support and Recruitment:Organizing and maintaining employee records, conducting annual performance reviews, and managing personnel files comprehensively.General Administration:Handling gate pass issuance, time management, correspondence management, issuing official letters, and organizing IT equipment for new hires. Overseeing IT instrument management, addressing staff IT-related issues, and ensuring proper asset clearance during employee exits or vacations.Material and Facility Management:Coordinating material requests, office supplies procurement, managing hired equipment operators, and handling invoices for hired workforce, medical expenses, and office supplies. Compliance and Legal Support:Managing employee induction, coordinating visa processes, handling expense claims, ensuring compliance with legal documentation, and assisting in contract renewals.Training Coordination:Coordinating third-party HSE trainings and complying with Qatar Gas standards while arranging and organizing site-specific personnel training sessions.

General Administration:Handling daily activities and scheduling site operations.Coordinating with site management and different departments for smooth operations.Client Interaction and Compliance:Participating in client meetings related to administrative issues and ensuring compliance with Saudi Aramco requirements.Managing manpower forecasts, workforce reassignments, and collaboration with HR/Admin.Personnel Management:Handling mobilization and demobilization of employees and rental equipment.Coordinating with HR and Procurement for personnel-related issues, accommodation, and timekeeping.Documentation and Correspondence:Managing office correspondence and official documents.Issuing site memos, warning letters, and enforcing company rules.Record Keeping and Supplies Management:Maintaining records, confidential files, and subcontractor agreements.Handling requests for office supplies, IT requirements, and PPE.Training and Safety Compliance:Processing Saudi Aramco safety orientations and required trainings.Monitoring subcontractor site activities and ensuring compliance with HSE regulations.Aramco ID Office/Refinery Access/HSE Trainings/Traffic Violations:Managing Aramco ID preparation/retrieval, vehicle sticker processes, and vehicle inspections.Processing refinery access, exit material gate passes, and coordinating exam center access.Coordinating personnel trainings and handling site violation issues.Personnel Related Duties:Managing employee visas, air ticket bookings, leave applications, and personnel issues.Overseeing employee facilities during extended hours, holidays, and emergencies.Attendance and Evaluation:Verifying staff attendance, preparing manpower reports, and handling evaluation sheets.Health and Transportation:Arranging medical transportation and monitoring employees' health-related issues.Scheduling vacation employee transportation and coordinating with transport in-charge.

 Managing of Office / Site day to day general activities and arrangement of site facilities such as food, drinking water, portable lavatories etc. Maintaining master file of site manpower status with employee’s accommodation details Preparation of monthly manpower report, manpower abstract and assist planning department Preparation of Equipment’s idle report, Monthly Utilization report & Fuel report. Responsible of employees, vehicles & Equipment’s gate passes and request to apply new/ renewal gate passes through Mandoop and Monitoring of gate passes expiry. Arrange and provide company mobiles, computers & Email ID for require new staffs and keep Users record and maintain company Asset register. Solving of IT issues for site office. Verifying and checking of employee’s attendance sheet. Verify and approve of employee’s monthly time cards & incentive cards and to get final approval from project manager and forward to Accounts department.  Solving of personnel issues such as salary deduction, bank card issue, loss of ID cards, etc. Responsible for new staffs medical & finger print schedule and Coordinate with HR Arrangement of staffs transportation from camp to work site  Arrange and distribution of employees food, daily basis at site and coordinate with catering. Responsible of Employees FDH-JV Trainings (as per client requirement for Oil & Gas Project) (Permit To Work & JSA – STA Training, Work At Height, First Aider, Flag Man, Fire Watcher, Confined Space Entry & Defensive Driving Training.)Organizing and collecting of nominees list as per site requirement and send nominees to (FDH-JV) HSE training Center for carry out trainings as per schedule. Arranging of office automation maintenance & repair Monitoring of employees absenteeism, medical leave, Visa Expiry & vacation details  Administer the petty cash system for office, site and ensure appropriate record keeping bills & invoices.