Habiba Adil Email & Phone Number

Lead the Reception team.- Ensure department employee training are completed. - Direct, support, and evaluate department employees. - Seek out potential candidates for telephone interview. Consult and participate in interview and selection process of new employees and the administration of performance management including coaching, mentoring, and the positive discipline of employees. - Conduct staff payroll and time and attendance to ensure accuracy and reliability of employees. - Maintain a high standard of World Class Customer service. - Ensure employees demonstrate the knowledge, skills, and abilities required to be successful in their position.- Perform regular performance Evaluations and staff fulfil positional areas of accountabilities.- Maintain and control reliable reception staff and shift coverage for core office and visiting hours.- Ensure department employees are participating and follow through with training and development. - Work with departmental employees on relevant policies and procedures within the reception manual and guidelines to ensure training, compliance, and accuracy. - Effective communication with all departmental employees. - Ensure or provide organization or department-specific training. Administration Support- Provide a broad range of admin-support and coordination functions for the organization.- Delegate work assignments to department employees, ensure follow through is on time and accurate. - Ensure cash and money transactions are properly accounted for and submitted to Finance and Accounting. - Manage the ordering of all stationary and supplies. - Manage shredding and off-site file storage contracts. - Provide administrative support to Executive Director and Executive Assistant in matters dealing with the Board. - Ensure telephone calls and emails are answered and directed as required in a polite, prompt, and courteous manner.

Greet and direct clients. Operate the main switchboard and correspond via email.Log daily activities for record keeping. Open and close files, enter and update information, maintain filing systems.Create and distribute memos and newsletters. Reconcile petty cash, prepare deposits. Process mail, fax, and packages. Schedule meetings and room reservations. Prepare, submit, and process client invoices. Process and record account receivable transactions. Perform inventory, place and record purchase orders.Plan, organize, and schedule reception staff.

Edmonton, Alberta

Access daily fire alarm reports from RMS to create and maintain files on POSSE. Enter data, prepare, and send letters of charges and invoice to property owners.Act as liaison between clients and office staff through the switchboard and in person.Coordinate the application process for low-hazard fireworks permits and file searches, ensuring proper documents are provided and filed. Payroll audit for Fire Prevention and Fire Investigations teams using PeopleSoft and TeleStaff.